We are looking for a detail-oriented Receptionist to serve as the first point of contact for visitors, callers, and team members at our Cedar Knolls, New Jersey location. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming office environment while keeping daily front desk operations running smoothly. The role supports a food and food processing business through a blend of customer-facing service and administrative coordination.
Responsibilities:
• Welcome guests, employees, and business partners with a courteous approach and direct them appropriately upon arrival.
• Oversee daily front desk activities and keep the reception space neat, presentable, and ready for visitors.
• Answer and route incoming calls through a multi-line phone system while providing accurate information and timely message handling.
• Coordinate mail distribution, package handling, and delivery intake to support efficient office operations.
• Arrange meetings, manage appointment calendars, and reserve conference rooms based on business needs.
• Complete administrative support tasks such as entering data, organizing files, scanning records, and maintaining documentation.
• Prepare and format routine correspondence, reports, and other office materials as requested by internal teams.
• Track inventory for office materials and place supply orders to help maintain uninterrupted day-to-day workflow.
• Follow visitor check-in practices and office access procedures to support a secure and well-managed workplace.
• Prior experience in a receptionist, front desk, or administrative support position.
• Ability to operate a multi-line or switchboard phone system and manage a high volume of inbound calls.
• Strong verbal and written communication skills with a detail-oriented and service-oriented demeanor.
• Solid organizational skills with the ability to handle scheduling, clerical work, and competing priorities effectively.
• Proficiency with basic office administration tasks, including data entry, filing, and document scanning.
• Comfortable using standard office software and general office equipment in a fast-paced setting.
• Reliable attention to detail and a consistent approach to maintaining an orderly reception area and accurate records.