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Workload Coordinator Jobs (NOW HIRING)

Sarah Bush Lincoln

Financial Coordinator

Mattoon, IL · On-site +1

$52K - $80K/yr

Financial Coordinator Financial Coordinators oversee the day to day financial operations of their area and coordinate the project and workload with the other financial coordinators. Assists with ...

Sarahbush

$52K - $80K/yr

Financial Coordinator Financial Coordinators oversee the day to day financial operations of their area and coordinate the project and workload with the other financial coordinators. Assists with ...

Spear & Associates, Inc.

Survey Coordinator

San Marcos, CA · On-site

$72K - $83K/yr

The position also tracks project progress, deadlines, materials, and crew workloads to support efficient project execution. RESPONSIBILITIES Construction Survey Coordination * Coordinate and schedule ...

Sublime Personnel

Office Coordinator

Houston, TX

$80K - $90K/yr

Team Coordinator - Insurance Operations Compensation $80,000 - $90,000 annually Location Greater ... Balance workloads and adjust assignments as priorities change * Serve as the internal point of ...

Vector Talent Solutions

Asembly Coordinator

Canton, MA · On-site

$30 - $32/hr

This role is responsible for coordinating production schedules, balancing workloads, driving productivity, and ensuring quality and safety standards are consistently met. The ideal candidate is a ...

Jurgensen Companies

Logistics Coordinator

Cincinnati, OH · On-site

$18.75 - $25/hr

Do you enjoy coordinating and problem-solving? Are you looking for a local, stable company and ... Provide additional dispatch coverage during peak workload periods and absences * Assist with truck ...

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Workload Coordinator information

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How much do workload coordinator jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for workload coordinator in the United States is $23.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.96 per hour, depending on experience, location, and employer.

What is a workload coordinator?

Workload Coordinators are professionals responsible for organizing, distributing, and monitoring tasks and assignments within a team or organization to ensure efficient workflow and balanced workloads. They analyze team capacity, prioritize tasks, and allocate resources to meet deadlines and organizational goals. Workload Coordinators often act as a liaison between management and staff, providing updates on task progress and addressing any workload imbalances. Their role is crucial in maintaining productivity and preventing employee burnout.

What are the key skills and qualifications needed to thrive as a workload coordinator, and why are they important?

To thrive as a Workload Coordinator, you need strong organizational skills, attention to detail, and experience in workload management or scheduling, often supported by a relevant associate's or bachelor's degree. Familiarity with workforce management software, spreadsheets, and scheduling systems is typically required. Excellent communication, problem-solving, and multitasking abilities are valuable soft skills that help in prioritizing tasks and collaborating with team members. These competencies are essential for ensuring efficient resource allocation, meeting deadlines, and maintaining smooth operational workflows.

How does a workload coordinator typically collaborate with other departments to ensure balanced task distribution?

A Workload Coordinator regularly communicates with different department leads and team members to monitor project progress and shifting priorities. They analyze workload data, anticipate bottlenecks, and adjust schedules or assignments as needed. Successful collaboration often involves holding brief meetings, sharing workload reports, and using project management tools to maintain transparency. This cross-functional approach ensures that tasks are equitably distributed and deadlines are met efficiently.

What is the difference between Workload Coordinator vs Scheduler?

AspectWorkload CoordinatorScheduler
Primary RoleManages and balances team workloads to ensure efficiencyCreates and manages schedules for staff or projects
CredentialsTypically requires organizational or administrative certificationsOften requires similar certifications, with focus on planning tools
Work EnvironmentOffice settings, healthcare, education, or corporate sectorsOffice environments, manufacturing, healthcare, or service industries
Industry UsageCommon in healthcare, education, corporate sectorsWidely used in healthcare, manufacturing, and service industries

The main difference is that a Workload Coordinator focuses on managing and balancing team workloads, ensuring productivity and efficiency, while a Scheduler primarily creates and maintains schedules for staff or projects. Both roles require organizational skills and may share similar certifications, but their core responsibilities differ in scope and focus.

How to become a workload coordinator?

To become a workload coordinator, candidates typically need a high school diploma or equivalent, along with experience in project management, scheduling, or administrative roles. Developing skills in organization, communication, and using tools like Microsoft Office or project management software can enhance prospects; some positions may require relevant certifications such as PMP or CAPM.
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Workload Coordinator jobs near you
Infographic showing various Workload Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $48,503 per year, or $23.3 per hour.

Workflow Coordinator

Wilson Elser - Business & Legal Professionals

Milwaukee, WI • Hybrid

Full-time

Re-posted 5 days ago

Job description

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Workflow Coordinator position in our Milwaukee Office.

This position offers a flexible, hybrid working arrangement.

The Position

Wilson Elser's Milwaukee Office seeks a full-time Workflow Coordinator to join our expanding Paralegal Service Center. This Paralegal Service Center supports a wide variety of practice areas, in all of our 46 national offices. This is an excellent opportunity for experienced paralegals seeking to expand their careers into legal operations with a national firm.

Key Responsibilities:

Reporting to the Manager, the Workflow Coordinator would:

  • Monitor and manage the daily workflow of the Paralegal Service Center.
  • Serve as the central point of coordination for incoming paralegal requests.
  • Receive, review, prioritize, and assign incoming work requests based on urgency, complexity, deadlines, and staff availability.
  • Communicate with requestors to obtain missing information or clarification about paralegal projects.
  • Balance workloads across the paralegal team to maximize efficiency and productivity.
  • Track assignments from intake through completion to ensure service standards and deadlines are met.
  • Monitor paralegal assignment queues, identify workflow bottlenecks, and redistribute work when needed.
  • Track deadlines and proactively address workload concerns before service levels are impacted.
  • Escalate priority issues or resource constraints to management as appropriate.
  • If workflow coordination responsibilities are slow, utilize a timekeeper number to provide direct billable support as a backup resource.

Qualifications

  • Bachelor's degree
  • 10+ years of litigation paralegal experience with broad knowledge of legal workflows
  • Experience working in a national law firm is strongly preferred
  • Strong understanding of a variety of paralegal assignments and required effort
  • Strong organizational and time-management skills with the ability to manage multiple competing priorities
  • Excellent project management skills
  • Sound judgement in prioritization and workload allocation
  • Strong communication and collaboration skills
  • Proficiency with Microsoft Office Suite and document management systems
  • Ability to work independently while collaborating effectively across teams
  • Experience with legal workflow management software is a plus

Apply