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Workload Coordinator Jobs in Colorado (NOW HIRING)

Perkins Coie LLP

Workflow Coordinator

Denver, CO · On-site

$92K - $139K/yr

Workload Coordinator Drive Operational Excellence At Ashurst Perkins Coie , our people are our greatest asset. We're looking for a collaborative, detail-oriented Workload Coordinator to join our ...

DPDHL

Group Coordinator Lead

Aurora, CO · On-site

Leading team workload distribution, driving goal achievement, and modeling high-performance ... Group Coordinator Lead Shift: 1st Shift Hours: 6:30am-6:30pm Days: Monday-Thursday Pay: $24.90 ...

DHL

Group Coordinator Lead

Aurora, CO · On-site

Leading team workload distribution, driving goal achievement, and modeling high-performance ... Group Coordinator Lead Shift: 1st Shift Hours: 6:30am-6:30pm Days: Monday-Thursday Pay: $24.90 ...

Health Solutions West

Office Coordinator

Aspen, CO

$22.69 - $23.82/hr

Office Coordinator Location: Aspen, CO A Cost-of-Living Adjustment (COLA) applies to onsite ... Ability to organize and prioritize workload in a sometimes-hectic environment with frequent ...

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Workload Coordinator information

What is a workload coordinator?

Workload Coordinators are professionals responsible for organizing, distributing, and monitoring tasks and assignments within a team or organization to ensure efficient workflow and balanced workloads. They analyze team capacity, prioritize tasks, and allocate resources to meet deadlines and organizational goals. Workload Coordinators often act as a liaison between management and staff, providing updates on task progress and addressing any workload imbalances. Their role is crucial in maintaining productivity and preventing employee burnout.

What are the key skills and qualifications needed to thrive as a workload coordinator, and why are they important?

To thrive as a Workload Coordinator, you need strong organizational skills, attention to detail, and experience in workload management or scheduling, often supported by a relevant associate's or bachelor's degree. Familiarity with workforce management software, spreadsheets, and scheduling systems is typically required. Excellent communication, problem-solving, and multitasking abilities are valuable soft skills that help in prioritizing tasks and collaborating with team members. These competencies are essential for ensuring efficient resource allocation, meeting deadlines, and maintaining smooth operational workflows.

How does a workload coordinator typically collaborate with other departments to ensure balanced task distribution?

A Workload Coordinator regularly communicates with different department leads and team members to monitor project progress and shifting priorities. They analyze workload data, anticipate bottlenecks, and adjust schedules or assignments as needed. Successful collaboration often involves holding brief meetings, sharing workload reports, and using project management tools to maintain transparency. This cross-functional approach ensures that tasks are equitably distributed and deadlines are met efficiently.

What is the difference between Workload Coordinator vs Scheduler?

AspectWorkload CoordinatorScheduler
Primary RoleManages and balances team workloads to ensure efficiencyCreates and manages schedules for staff or projects
CredentialsTypically requires organizational or administrative certificationsOften requires similar certifications, with focus on planning tools
Work EnvironmentOffice settings, healthcare, education, or corporate sectorsOffice environments, manufacturing, healthcare, or service industries
Industry UsageCommon in healthcare, education, corporate sectorsWidely used in healthcare, manufacturing, and service industries

The main difference is that a Workload Coordinator focuses on managing and balancing team workloads, ensuring productivity and efficiency, while a Scheduler primarily creates and maintains schedules for staff or projects. Both roles require organizational skills and may share similar certifications, but their core responsibilities differ in scope and focus.

How to become a workload coordinator?

To become a workload coordinator, candidates typically need a high school diploma or equivalent, along with experience in project management, scheduling, or administrative roles. Developing skills in organization, communication, and using tools like Microsoft Office or project management software can enhance prospects; some positions may require relevant certifications such as PMP or CAPM.

What are popular job titles related to Workload Coordinator jobs in Colorado?

For Workload Coordinator jobs in Colorado, the most frequently searched job titles are:

What job categories do people searching Workload Coordinator jobs in Colorado look for?

The top searched job categories for Workload Coordinator jobs in Colorado are:

What cities in Colorado are hiring for Workload Coordinator jobs?

Cities in Colorado with the most Workload Coordinator job openings:

Workload Coordinator jobs near you

Workflow Coordinator

Perkins Coie LLP

Denver, CO • On-site

$92K - $139K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 19 days ago

Job description

Job Description:

Workload Coordinator

Drive Operational Excellence

At Ashurst Perkins Coie, our people are our greatest asset. We're looking for a collaborative, detail-oriented Workload Coordinator to join our Business Operations team and help deliver an exceptional employee experience.

In this role, you will coordinate the daily staffing functions of practice groups by balancing workloads and ensuring the timely, accurate delivery of value-added services to internal and external clients. This position operates in a flexible Monday-Friday environment and performs legal practice assistant responsibilities for one or more attorneys. Hours for this role are 9:30-6:00 PT.

What You'll Do

  • Direct daily workflow operations for a high-performing legal support team.
  • Strategically balance workloads and coordinate coverage to maximize efficiency and ensure seamless attorney support.
  • Manage staffing logistics, including PTO, leave requests, and backup assignments, while collaborating with leadership to maintain uninterrupted service.
  • Serve as the central point of contact for incoming service requests, leveraging ServiceNow to prioritize, assign, and monitor work for optimal turnaround times.
  • Deliver hands-on production support, quality control, and troubleshooting for high-priority projects while providing exceptional client service to attorneys, business professionals, and internal stakeholders.
  • Execute advanced Legal Practice Assistant responsibilities, consistently driving operational excellence, responsiveness, and superior service delivery.

What You'll Bring

  • Excelling in a fast-paced, deadline-driven environments by managing competing priorities with precision and professionalism.
  • Leveraging advanced legal technology expertise, deep knowledge of firm best practices, and exceptional organizational skills to anticipate attorney's needs.
  • Optimizing workflows and delivering high-quality work.
  • Demonstrating strong leadership by guiding peers, producing polished legal documents and correspondence, and maintaining accuracy, efficiency, and outstanding client service under pressure.
  • A high school diploma or equivalent. A minimum of 5 years of relevant Legal Practice Assistant experience, or equivalent.

Preferred Qualifications

  • Microsoft Office suite
  • BA degree

Why Join Ashurst Perkins Coie?

Join a collaborative, high-performing Business Operations team where your expertise will help shape the employee experience across our global organization. In this role, if you are passionate about delivering exceptional service and making a lasting impact, you will find meaningful opportunities to grow your career while helping create an outstanding experience for our people.

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More information regarding benefits and programs may be found here.

This position may be filled in the following locations. The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience, skills, market conditions, and internal equity.

Colorado compensation range: $81,530.00 to $122,790.00 annually

Illinois compensation range: $86,040.00 to $129,590.00 annually

Washington state compensation range: $86,000.00 to $129,530.00 annually

Washington, D.C., compensation range: $92,880.00 to $139,890.00 annually

This job is remote.

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