Work Study Receptionist Jobs in Riverside, CA (NOW HIRING)

Job Summary:

We are seeking a professional, friendly, and detail-oriented receptionist to join our law firm specializing in real estate, business and construction litigation. The receptionist will be the first point of contact for clients and visitors, ensuring a positive experience while managing a variety of administrative and office tasks. The ideal candidate should have excellent communication skills, an ability to multitask, and a basic understanding of legal terminology, particularly related to real estate and construction law.

Key Responsibilities:

• Client Interaction: Greet clients and visitors in a professional and courteous manner. Answering and screening phone calls, taking messages, and directing calls to the correct party. Responding to customer inquiries and requests in a timely and friendly manner.
• Scheduling: Manage attorney schedules, coordinate meetings, and confirm appointments. Scheduling consultations; legal calendaring.
• Document Handling: Prepare, organize, and maintain legal documents and files. Ensure that all correspondence is scanned labelled, filed, and handled appropriately.
• Front Office Management: Maintain the reception area, ensuring it is clean, organized, and welcoming.
• Client Intake: Collect necessary information from clients and assist with initial intake forms.
• Mail and Deliveries: Sort and distribute incoming mail. Prepare outgoing mail and packages.
• General Administrative Support: Assist with light typing and/or drafting letters; Keeping track of office supply inventory and restocking as needed; file management, and other administrative duties as needed.  Performing clerical tasks like filing, transcribing, and faxing.

Qualifications:

• Education: High school diploma or equivalent. Additional certification or coursework in office administration or paralegal studies is a plus.
• Experience: At least 1-2 years of experience in a receptionist or administrative role, preferably within a legal or real estate setting.
• Skills: Strong communication skills, both written and verbal. Excellent organizational skills and attention to detail. Ability to handle sensitive and confidential client information with discretion.
• Software Knowledge: Familiarity with office software (Microsoft Office Suite, Adobe, Google Workspace, etc.). Experience with legal management software, such as Abacus, is a plus.
• Other: Ability to handle a fast-paced environment, self-starter, and work independently. Professional demeanor and ability to represent the firm in a positive manner.

Preferred Skills:

• Experience in a legal or real estate office is highly desirable.
• Bilingual (Spanish/English) is a plus but not required.
• Accounting experience is a plus but not required.

Growth in Position and with Firm is Available depending on ability; Long Term Preferred.