Mellor Law Firm

Job Summary:

We are seeking a professional, friendly, and detail-oriented receptionist to join our law firm specializing in real estate, business and construction litigation. The receptionist will be the first point of contact for clients and visitors, ensuring a positive experience while managing a variety of administrative and office tasks. The ideal candidate should have excellent communication skills, an ability to multitask, and a basic understanding of legal terminology, particularly related to real estate and construction law.

Key Responsibilities:

• Client Interaction: Greet clients and visitors in a professional and courteous manner. Answering and screening phone calls, taking messages, and directing calls to the correct party. Responding to customer inquiries and requests in a timely and friendly manner.
• Scheduling: Manage attorney schedules, coordinate meetings, and confirm appointments. Scheduling consultations; legal calendaring.
• Document Handling: Prepare, organize, and maintain legal documents and files. Ensure that all correspondence is scanned labelled, filed, and handled appropriately.
• Front Office Management: Maintain the reception area, ensuring it is clean, organized, and welcoming.
• Client Intake: Collect necessary information from clients and assist with initial intake forms.
• Mail and Deliveries: Sort and distribute incoming mail. Prepare outgoing mail and packages.
• General Administrative Support: Assist with light typing and/or drafting letters; Keeping track of office supply inventory and restocking as needed; file management, and other administrative duties as needed.  Performing clerical tasks like filing, transcribing, and faxing.

Qualifications:

• Education: High school diploma or equivalent. Additional certification or coursework in office administration or paralegal studies is a plus.
• Experience: At least 1-2 years of experience in a receptionist or administrative role, preferably within a legal or real estate setting.
• Skills: Strong communication skills, both written and verbal. Excellent organizational skills and attention to detail. Ability to handle sensitive and confidential client information with discretion.
• Software Knowledge: Familiarity with office software (Microsoft Office Suite, Adobe, Google Workspace, etc.). Experience with legal management software, such as Abacus, is a plus.
• Other: Ability to handle a fast-paced environment, self-starter, and work independently. Professional demeanor and ability to represent the firm in a positive manner.

Preferred Skills:

• Experience in a legal or real estate office is highly desirable.
• Bilingual (Spanish/English) is a plus but not required.
• Accounting experience is a plus but not required.

Growth in Position and with Firm is Available depending on ability; Long Term Preferred.

The Mellor Law Firm has a diverse practice and background. We practice civil litigation in all state and federal courts in all counties of Southern California (Los Angeles County, Orange County, Riverside County, San Bernardino County, San Diego County and Ventura County) and the District of Columbia. We specialize in Real Estate, Business Law, Construction, Personal Injury, Insurance Defense, and Civil Litigation. These cases involve everything from a simple estate plan to insurance defense and coverage issues, construction defects and accidents, mechanic’s liens, landlord-tenant disputes, homeowner association matters, sexual harassment, premises liability, products liability and general personal injury. Our skilled attorneys are proud to offer a personal approach to commercial and individual clients. Much of what makes us a quality firm is our approach to the practice of law. Our clients know and trust their attorney. We take the time to explain options and keep our clients updated as to the status of their cases.