Work Permit Receiver Jobs (NOW HIRING)

Job Function:

Responsible clerical work in the enforcement of the Florida Building Code, Florida Fire Prevention Code, Florida Statutes, City Ordinance and Land Development Code. Works independently under general supervision, following the rules, regulations and procedures set by the State, County and City.

Career Path: Permit Technician I, II, or III

Essential Duties:

1. Greet and assists the general public with all inquiries.
2. Answers the telephone, forwards calls to the appropriate staff or takes messages.
3. Receive and maintain all licensing certification and insurance information for contractors.
4. Determine if a permit is required for certain work performed and be familiar with the requirement for applying for each type of permit.
5. Review permit submittal packages for sufficient and complete information.
6. Process, track and forward permit applications to the appropriate officials for review.
7. Collect the applicable impact, permit and other fees.
8. Record fees with the Customer Service/ Finance Department for processing.
9. Prepare and issue permits.
10. Schedule daily building & fire inspections with contractors.
11. Prepare daily inspection schedule for building inspectors in coordination with the Building Official.
12. Record inspection results in electronic system and in permit file.
13. Maintain and file permit files.
14. Familiarize and follow the public record requirements for record retention.
15. Prepare, process, track, and maintain Stop Work Orders, complaints, and abandoned permit files.
16. Research, compose and prepare correspondences, charts, reports and departmental forms.
17. Coordinate meetings for the Building Official/Fire Marshal, Inspector or other departmental staff.
18. Responsible for performing emergency preparation, response and recovery functions as assigned.
19. Perform Property Maintenance Inspections.
20. Process Rental Certificate applications and affidavits.
21. Process Lien searches
22. Process records requests

1. Performs other related duties as assigned.

Knowledge, Skills, and Abilities:

• Ability to clearly communicate verbally.
• Acceptable eyesight (with or without corrections).
• Acceptable hearing (with or with hearing aid).
• Able to lift and /and or carry weights of five to ten pounds.
• Sitting most of the time.
• Walking or standing for periods of time.
• Able to exert up to five pound of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Must be physically able to operate a variety of office machines and equipment including computer, copier, telephone, calculator, etc.
• Ability to express one’s self effectively and clearly both verbally and in writing.
• Computer literate with the ability to create programs and forms, word processing, data base, and spreadsheet creation and manipulation.
• Ability to coordinate office practices and procedures.
• Ability to meet and deal tactfully with the general public.
• Ability to work in a fast paced, unsupervised working environment.
• Ability to get along and deal with co-workers on a daily basis.

Required Qualifications:

• High School graduation or GED required.
• At least two (2) years of responsible secretarial or clerical experience. Preferably within a building department.
• Permit Technician is required to have an International Code Council Certification as a Permit Technician at the time of hire or be capable of obtaining this certificatation within one year of hire.
• Complete the required National Incident Management System (NIMS) training within 6 months of completion of probationary period.
• Must possess a valid Florida Driver’s License.

Preferred Qualifications:

Physical Demands:

• Acceptable eyesight (with or without corrections).
• Ability to talk by means of spoken words.
• Acceptable hearing (with or without hearing aid).
• Ability to lift and/or carry weights of five to ten pounds.
• Sitting most of the time.
• Walking or standing for periods of time.
• Ability to type at least 35 wpm.
• Ability to work some evenings and overtime work as required.

Equipment:

Environmental Conditions:

(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)

Note: Job Descriptions are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.