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Work Order Specialist Jobs (NOW HIRING)

PHFM

Work Order Specialist

Westerville, OH · On-site

$18.75 - $25/hr

We are looking for a Work Order Specialist to join our team! Come work for an industry leader with consistent growth, explore multiple business lines, and experience an individualized development ...

PH FM LLC

Work Order Specialist

Westerville, OH · On-site

$18.75 - $25/hr

We are looking for a Work Order Specialist to join our team! Come work for an industry leader with consistent growth, explore multiple business lines, and experience an individualized development ...

PH FM LLC

Work Order Specialist

Westerville, OH

$18.75 - $25/hr

We are looking for a Work Order Specialist to join our team! Come work for an industry leader with consistent growth, explore multiple business lines, and experience an individualized development ...

PHFM

Work Order Specialist

Crowley, TX · On-site

$18 - $24/hr

We are looking for a Work Order Specialist to join our team! Come work for an industry leader with consistent growth, explore multiple business lines, and experience an individualized development ...

Easy Ice LLC

Work Order Specialist

Houston, TX · On-site

$16.75 - $22.50/hr

In this role, the Work Order Specialist is responsible for providing timely and accurate review and documentation of work orders received from our service providers. Ongoing technical training will ...

Easy Ice

Work Order Specialist

Houston, TX · On-site

$18.50 - $24.75/hr

In this role, the Work Order Specialist is responsible for providing timely and accurate review and documentation of work orders received from our service providers. Ongoing technical training will ...

PH FM LLC

Work Order Specialist

Dewitt, MI · On-site

$16.25 - $21.75/hr

We are looking for a Work Order Specialist to join our team! Come work for an industry leader with consistent growth, explore multiple business lines, and experience an individualized development ...

PHFM

Work Order Specialist

Columbus, OH · On-site

$18.75 - $25/hr

We are looking for a Work Order Specialist to join our team! Come work for an industry leader with consistent growth, explore multiple business lines, and experience an individualized development ...

PH FM LLC

Work Order Specialist

Columbus, OH

$18.75 - $25/hr

We are looking for a Work Order Specialist to join our team! Come work for an industry leader with consistent growth, explore multiple business lines, and experience an individualized development ...

PH FM LLC

Work Order Specialist

Dewitt, MI

$16.25 - $21.75/hr

We are looking for a Work Order Specialist to join our team! Come work for an industry leader with consistent growth, explore multiple business lines, and experience an individualized development ...

PH FM LLC

Work Order Specialist

Columbus, OH · On-site

$18.75 - $25/hr

We are looking for a Work Order Specialist to join our team! Come work for an industry leader with consistent growth, explore multiple business lines, and experience an individualized development ...

PH FM LLC

Work Order Specialist

Crowley, TX

$18 - $24/hr

We are looking for a Work Order Specialist to join our team! Come work for an industry leader with consistent growth, explore multiple business lines, and experience an individualized development ...

PHFM

Work Order Specialist

Dewitt, MI · On-site

$16.25 - $21.75/hr

We are looking for a Work Order Specialist to join our team! Come work for an industry leader with consistent growth, explore multiple business lines, and experience an individualized development ...

PH FM LLC

Work Order Specialist

Crowley, TX · On-site

$18 - $24/hr

We are looking for a Work Order Specialist to join our team! Come work for an industry leader with consistent growth, explore multiple business lines, and experience an individualized development ...

Hennig

Work Order Specialist

Machesney Park, IL · On-site

$18.75 - $25/hr

Generate production work orders in the ERP system. Duties include printing and preparing job packets for production work centers. Assist with daily inventory control and annual physical inventory.

Hennig Inc

Work Order Specialist

Machesney Park, IL · On-site

$18.75 - $25/hr

Job Type Full-time Description Generate production work orders in the ERP system. Duties include printing and preparing job packets for production work centers. Assist with daily inventory control ...

HENNIG INC

Work Order Specialist

Machesney Park, IL · On-site

$18.75 - $25/hr

Description Generate production work orders in the ERP system. Duties include printing and preparing job packets for production work centers. Assist with daily inventory control and annual physical ...

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Work Order Specialist information

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$13

$23

$41

How much do work order specialist jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for work order specialist in the United States is $23.90, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $25.00 per hour, depending on experience, location, and employer.

What does a work order specialist do?

A Work Order Specialist is responsible for managing, distributing, and tracking work orders within an organization, often related to maintenance, facilities, or service requests. They ensure that work orders are accurately created, assigned to the appropriate personnel, and completed on time. Their tasks may include data entry, communicating with staff or vendors, and monitoring the progress of ongoing work. Work Order Specialists play a vital role in keeping operations efficient and ensuring that maintenance or service issues are resolved promptly.

How does a work order specialist typically interact with other departments to ensure timely completion of requests?

A Work Order Specialist serves as a key liaison between maintenance teams, facility management, and other departments requiring service. They coordinate task assignments, prioritize work orders based on urgency, and communicate updates or delays to stakeholders. Effective collaboration and clear communication are essential, as the role often involves gathering detailed information from requestors and ensuring all necessary resources are available. This cross-departmental interaction helps streamline workflows and maintain operational efficiency.

What are the key skills and qualifications needed to thrive as a work order specialist, and why are they important?

To thrive as a Work Order Specialist, you need strong organizational skills, attention to detail, and experience with work order management, often supported by a high school diploma or associate degree. Familiarity with computerized maintenance management systems (CMMS), ERP software, and proficiency in Microsoft Office are typically required. Excellent communication, problem-solving skills, and the ability to multitask help set standout performers apart. These skills ensure efficient processing, tracking, and completion of work orders, which is vital for maintaining seamless operations and minimizing downtime.

What is the difference between Work Order Specialist vs Maintenance Coordinator?

AspectWork Order SpecialistMaintenance Coordinator
CredentialsTypically requires administrative or technical certifications, familiarity with work order systemsOften requires technical knowledge, certifications in maintenance or facilities management
Work EnvironmentOffice setting, using computer systems to process work ordersFacilities or maintenance environment, coordinating repair and service activities
Employer & IndustryManufacturing, facilities management, utilitiesProperty management, manufacturing, facilities services
Search & Comparison IntentUnderstanding administrative roles in work order processingComparing coordination and management of maintenance tasks

The main difference is that a Work Order Specialist primarily handles the administrative processing of work orders, ensuring accurate documentation and tracking. In contrast, a Maintenance Coordinator oversees the scheduling and coordination of maintenance activities, often involving direct communication with technicians. Both roles require familiarity with work order systems and maintenance procedures, but their focus and responsibilities differ within the maintenance workflow.

More about Work Order Specialist jobs

What are the most commonly searched types of Work Order Specialist jobs?

The most popular types of Work Order Specialist jobs are:

What job categories do people searching Work Order Specialist jobs look for?

The top searched job categories for Work Order Specialist jobs are:

Work Order Specialist jobs near you
Infographic showing various Work Order Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $49,717 per year, or $23.9 per hour.

Work Order Specialist

PHFM | Facilities Maintenance - Interior & Exterior Services

Dewitt, MI • On-site

$16.25 - $21.75/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Work Order Specialist

Supercharge your career here at PHFM! We are looking for a Work Order Specialist to join our team! Come work for an industry leader with consistent growth, explore multiple business lines, and experience an individualized development plan to help ensure you hit your professional potential.

What's in it for YOU:

  • Medical, dental, vision, Short-Term Disability, Long-Term Disability, Life Insurance and additional voluntary plans.
  • 401(k) Retirement Plan with company match.
  • PTO, 11 Company Holidays and Paid Parental Leave
  • Ongoing professional development and continuing professional education.

What YOU will do:

  • Evaluate Scope: Determine the best solution and price based on customer requests.
  • Review Past Work: Examine previous work orders and photos to propose effective short or long-term solutions, consolidating scopes where appropriate.
  • Deliver Options: Provide scope of work options to meet customer objectives.
  • Pricing Approval: Initiate and review work orders using pricing tools, ensuring final pricing approval.
  • Match Scope and Pricing: Ensure work order scopes match pricing and supporting photos.
  • Qualify and Process Orders: Verify scope accuracy, process estimates per customer requirements and contractual rates, update internal software, and submit to the relevant department or customer.
  • Customer Meetings: Discuss work specifics with customers when needed.
  • Contractor Engagement: Discuss estimates with contractors and request work order estimates as needed.
  • Document Requirements: Record customer formatting and process requirements to expedite approval.
  • Support Team: Provide subject matter expertise to the team.
  • Meet SLAs and KPIs: Ensure services meet customer Service Level Agreements (SLA) and Key Performance Indicators (KPI). Communicate required actions to the team to meet these targets.
Requirements

What YOU bring:

  • A Bachelor's degree in horticulture or at least 2 years in a business-related field or equivalent professional commercial landscape experience.
  • Previous experience in initiating and processing customer service requests beyond the scope of the contract.
  • Demonstrated experience in pricing of work orders
  • Demonstrated experience in employee relations, communication, and problem-solving.
  • Excellent interpersonal and leadership skills including the ability to work well both independently and in a team environment.
  • Ability to travel including occasional overnight stays.
  • Excellent organizational and analytical skills including attention to detail and follow-through.

Equal Opportunity Employer/Disability/Veterans

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