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Volunteer Event Planner Jobs in Rochester, NY (NOW HIRING)

Blue Cross Arena

Ticket Sales Associate

Rochester, NY · On-site

$16/hr

... group event planning, and other Ticket Sales responsibilities. Minimum Qualifications for the ... Paid Volunteer Days * Sabres Experience: (up to 4) Comp tickets to Buffalo Sabres, Buffalo Bandits ...

Genesee Country Museum

Director of Development

Mumford, NY · On-site

$68K - $72K/yr

... planning and success of The Whirl , GCV amp;M's annual signature fundraising event. Minimum ... Experience supervising or guiding staff and volunteers while demonstrating professional conduct ...

Jewish Senior Life

Director of Major Gifts

Rochester, NY · On-site

$75K - $90K/yr

... events and deadlines effectively. * Will possess strong professional ethics, integrity and ... planned giving asks. * Successful experience in coaching and training volunteers and staff in fund ...

Jewish Home

Director of Major Gifts

Rochester, NY · On-site

$70 - $90/hr

... events and deadlines effectively. * Will possess strong professional ethics, integrity and ... planned giving asks. * Successful experience in coaching and training volunteers and staff in fund ...

New

Jewish Senior Life

Director of Major Gifts

Rochester, NY · On-site

$75K - $90K/yr

... events and deadlines effectively. * Will possess strong professional ethics, integrity and ... planned giving asks. * Successful experience in coaching and training volunteers and staff in fund ...

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Volunteer Event Planner information

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How much do volunteer event planner jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for volunteer event planner in Rochester, NY is $30.04, according to ZipRecruiter salary data. Most workers in this role earn between $23.70 and $34.86 per hour, depending on experience, location, and employer.

What is a volunteer event planner?

Volunteer Event Planners are individuals who organize and coordinate events for nonprofit organizations, community groups, or other causes, typically without receiving monetary compensation. They handle tasks such as planning logistics, booking venues, recruiting volunteers, and managing event promotion. Their goal is to ensure events run smoothly and effectively support the mission of the organization. Volunteer Event Planners often gain valuable experience in project management, teamwork, and communication while making a positive impact on their community.

What are some common challenges faced by volunteer event planners, and how can they be managed effectively?

Volunteer Event Planners often navigate challenges such as coordinating diverse teams, managing limited budgets, and ensuring clear communication among all participants. Balancing the availability and commitment levels of volunteers can also be tricky. To overcome these, it's helpful to establish clear roles, maintain regular check-ins, and use project management tools to track tasks. Building strong relationships with volunteers and fostering a collaborative environment are key to successfully executing events.

What are the key skills and qualifications needed to thrive as a volunteer event planner, and why are they important?

To thrive as a Volunteer Event Planner, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a relevant degree or previous volunteer leadership experience. Familiarity with event management software, budgeting tools, and communication platforms is typically required. Exceptional interpersonal skills, adaptability, and creative problem-solving help you engage volunteers, handle challenges, and foster positive experiences. These skills ensure events are well-executed, participants are motivated, and organizational goals are achieved efficiently.

What is the difference between Volunteer Event Planner vs Event Coordinator?

AspectVolunteer Event PlannerEvent Coordinator
CredentialsOften requires organizational skills, sometimes certifications in event planning or nonprofit managementTypically requires experience in event planning, sometimes certifications in event management
Work EnvironmentNonprofit organizations, community events, charity functionsCorporate events, weddings, conferences, various industries
Employer & IndustryNonprofits, community groups, charitiesBusinesses, event planning companies, hospitality industry

Volunteer Event Planners focus on organizing community or nonprofit events often on a volunteer basis, emphasizing mission-driven goals. Event Coordinators handle a broader range of events across industries, often with paid roles and more formal responsibilities. While both roles require strong organizational skills, Volunteer Event Planners typically work in nonprofit settings, whereas Event Coordinators serve diverse industries.

How do I become a volunteer event planner with no experience?

Volunteer event planners can start by gaining basic organizational skills, such as time management and communication, often through online courses or volunteering for smaller events. Building experience through volunteering, networking with local organizations, and learning event planning tools like spreadsheets or event management software can help qualify for more responsibilities over time.

Is there a demand for volunteer event planners?

Volunteer event planners are in demand for nonprofit organizations, community events, and fundraising activities. Strong organizational skills, experience with event management tools, and the ability to coordinate with diverse teams are valuable in this role, which often involves flexible schedules and community engagement.

What are the most commonly searched types of Event Planner jobs in Rochester, NY?

The most popular types of Event Planner jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Volunteer Event Planner jobs?

Cities near Rochester, NY with the most Volunteer Event Planner job openings:

Volunteer Event Planner jobs near you
Infographic showing various Volunteer Event Planner job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 3% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $62,491 per year, or $30 per hour.

Development & Events Intern (Fall Semester)

Bivona Child Advocacy Center

Rochester, NY • On-site

$14.75 - $19.75/hr

Internship

Re-posted 13 days ago

Job description

Job Type
Internship
Description
POSITION TITLE : Development & Events Intern (Fall Semester)
POSITION TYPE : Internship (Unpaid)
REPORTS TO : Events Manager
AGENCY/LOCATION : The Child Advocacy Center of Greater Rochester*
*Reliable transportation is necessary, as local travel is required
GENERAL DESCRIPTION/ POSITION OVERVIEW:
The Development & Events Intern will work directly with The Child Advocacy Center of Greater Rochester's (The CAC's) Development team to solicit in-kind gifts, assist with event logistics, volunteer coordination, community outreach opportunities, marketing initiatives, and donor engagement. This is an excellent opportunity for a highly organized and motivated individual to develop skills in nonprofit development, marketing, fundraising, and to learn about The CAC.
This is an unpaid internship with a flexible schedule, lasting from September 2026-December 2026 with the ability to adjust start and end date based on student availability.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Marketing & Communications
• Assist in coordinating social media and marketing campaigns
• Support email marketing efforts (newsletters, appeals, event promotions)
• Assist in website updates
• Assist in designing graphics aligned with The CAC branding
Community Outreach
• Conduct in-depth research on funding possibilities for fundraising events
• Represent the agency at community and corporate events
• Assist with research, planning and implementation of third-party events and community outreach initiatives
Special Events
• Assist with in-kind coordination
• Assist with set-up and break-down of events
• Support volunteer coordination
• Assist in the preparation and organization of event materials, including signage, décor, auction items, and other event-related assets
Development
• Support donor stewardship efforts and communications
• Conduct research on funding opportunities and support the development of grant proposals
• Other administrative duties as assigned
Requirements
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to demonstrate proficiency in meeting competencies required for the position; and able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed below are representative of the knowledge, skill, and ability required.
EDUCATION AND EXPERIENCE:
• Currently enrolled in a degree program in Communications, Marketing, Hospitality, Business, Nonprofit Management, or other related field
• Previous coursework or experience in fundraising, marketing, non-profit management, social services, or community outreach
SKILLS, KNOWLEDGE AND ABILITIES:
• Must be comfortable with outreach and follow up to sponsors and community partners (including telephone communications)
• Be responsible, hard-working, ethical, and committed to the mission of The CAC
• Possess a high level of organizational skills and be detail-oriented
• Possess solid oral and written communication skills
• Computer proficient with computer applications (Microsoft Office Suite)
• Ability to multitask
• Interest in a nonprofit career - particularly development and fundraising
ADDITIONAL REQUIREMENTS:
• A confidentiality statement must be signed
• Background check must be cleared
• Mandated Reporter training must be completed
TIME COMMITMENT :
• The minimum requirement is 10 weeks for a minimum of 120 hours
• Hours are flexible within 9am-4pm. range, Monday through Friday
• Evenings and weekends as needed
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental internship duties. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. The intern can perform the essential functions of the position, with or without reasonable accommodation.

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