Visual Coordinator Jobs in Michigan (NOW HIRING)

The Program Coordinator supports the planning, coordination, and execution of key leadership events, governance forums, and strategic initiatives within the organization. This role partners closely with program leads, executive leadership, business stakeholders, and administrative teams to ensure successful delivery of cross-functional programs, events, and operational activities. The ideal candidate is highly organized, detail-oriented, collaborative, and capable of managing multiple priorities in a fast-paced corporate environment.

• Support the planning and execution of enterprise-wide leadership events, including Town Halls, All Hands meetings, governance forums, and executive sessions.
• Assist with venue logistics, audio-visual coordination, attendee management, communications, and event preparation activities.
• Serve as an on-site point of contact during live events, ensuring smooth execution and resolution of logistical issues.
• Coordinate with administrative teams and business partners to align schedules, resources, and event requirements.
• Assist in developing and managing agendas, meeting materials, presentations, and documentation for leadership meetings and governance forums.

• Support the development and maintenance of project plans, timelines, milestones, and deliverables aligned to organizational objectives.
• Coordinate activities across multiple business functions, including Human Resources, Marketing, Legal, Finance, Sales, and Information Technology.
• Track project progress, monitor action items, and identify potential schedule or resource risks.
• Partner with project leads to facilitate efficient collaboration among internal teams and external vendors.
• Help ensure projects and programs are delivered within agreed scope, timelines, budgets, and resource allocations.

• Maintain accurate documentation, meeting notes, governance records, and program repositories.
• Develop status reports, dashboards, and presentations that clearly communicate project progress and key metrics.
• Provide data analysis and reporting to support leadership reviews, business decisions, and continuous improvement efforts.
• Assist in identifying process improvement opportunities that increase operational efficiency and stakeholder engagement.

• Communicate effectively with stakeholders at all organizational levels, including senior leadership and executive support teams.
• Facilitate collaboration across departments to support shared goals, priorities, and timelines.
• Escalate risks, dependencies, and issues appropriately while helping coordinate mitigation plans.
• Maintain a professional and customer-focused approach when supporting leaders, teams, and event participants.

• Provide flexible support during high-volume event cycles and peak business periods.
• Assist with scheduling, resource coordination, action-item tracking, and follow-up activities.
• Support governance processes and ensure timely completion of assigned deliverables.

• Bachelor's Degree required.

• Minimum 2+ years of professional experience in program coordination, project coordination, event management, administrative operations, or related business support functions.
• Experience supporting cross-functional initiatives in a large corporate environment.
• Experience coordinating activities across multiple departments and stakeholder groups.
• Proven ability to manage multiple priorities, timelines, and deliverables simultaneously.

• Event Planning and Coordination
• Business Communications
• Employee Engagement
• Administrative Support
• Microsoft Office Suite
• Project and Program Coordination
• Stakeholder Management
• Organizational and Time Management Skills
• Problem Solving and Risk Management
• Attention to Detail

• Proficiency with Microsoft 365 applications, including:
  • Outlook
  • Teams
  • SharePoint
  • PowerPoint
  • Excel
  • Microsoft Copilot
• Familiarity with project and task management tools such as:
  • Microsoft Planner
  • SharePoint Lists
  • Other milestone and workflow tracking tools

• Experience supporting leadership events, executive meetings, or governance forums.
• Experience with Microsoft Copilot and/or Open Code AI tools.
• Exposure to project management methodologies and best practices.
• Experience working within an Enterprise Technology or Information Technology organization.

• Collaborative Mindset: Works effectively with cross-functional partners and supports team success.
• Operational Discipline: Demonstrates exceptional accuracy, organization, and follow-through.
• Proactive Coordination: Anticipates needs, identifies risks early, and takes action to prevent issues.
• Professionalism: Maintains composure and credibility while interacting with sr leaders and stakeholders.
• Communication Excellence: Effectively communicates information, priorities, and status updates in both verbal and written formats.
• Continuous Improvement Focus: Seeks opportunities to streamline processes and improve team efficiency.

This role requires a highly organized professional who can balance event coordination, program administration, stakeholder communication, and project support responsibilities while contributing to the successful execution of strategic Enterprise Technology initiatives.

This is a Contract position based out of Dearborn, MI.

The pay range for this position is $35.48 - $35.48/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Dearborn,MI.

This position is anticipated to close on Aug 17, 2026.

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.