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Virtual Scheduling Assistant Jobs in Chicago, IL

Clayco

Senior VDC Engineer

Chicago, IL

$85K - $95K/yr

... scheduling. * Assist and coach the project teams in the use of companywide BIM best practices. * Coordinate 3D content modeled by others and model any content not provided. * Perform 4D virtual ...

Clayco

Senior VDC Engineer

Chicago, IL · On-site

$85K - $95K/yr

... scheduling. * Assist and coach the project teams in the use of companywide BIM best practices. * Coordinate 3D content modeled by others and model any content not provided. * Perform 4D virtual ...

Clayco

Senior VDC Engineer

Chicago, IL · On-site

$85K - $95K/yr

... scheduling. * Assist and coach the project teams in the use of companywide BIM best practices. * Coordinate 3D content modeled by others and model any content not provided. * Perform 4D virtual ...

Clayco

Senior VDC Engineer

Chicago, IL

$85K - $95K/yr

... scheduling. * Assist and coach the project teams in the use of companywide BIM best practices. * Coordinate 3D content modeled by others and model any content not provided. * Perform 4D virtual ...

HMG Careers

Virtual Sales Rep

Hammond, IN · Remote

$69K/yr

Contact provided leads to schedule virtual meetings with clients * Present benefit programs and assist clients with enrollment * Build and maintain strong client relationships * Work closely with ...

Clayco

Senior VDC Engineer

Chicago, IL · On-site

$85K - $95K/yr

... scheduling. * Assist and coach the project teams in the use of companywide BIM best practices. * Coordinate 3D content modeled by others and model any content not provided. * Perform 4D virtual ...

HMG Careers

Virtual Sales Rep

East Chicago, IN · Remote

$69K/yr

Contact provided leads to schedule virtual meetings with clients * Present benefit programs and assist clients with enrollment * Build and maintain strong client relationships * Work closely with ...

Clayco

Senior VDC Engineer

Chicago, IL · On-site

$85K - $95K/yr

... scheduling. * Assist and coach the project teams in the use of companywide BIM best practices. * Coordinate 3D content modeled by others and model any content not provided. * Perform 4D virtual ...

HMG Careers

Virtual Sales Rep

Harvey, IL · Remote

$69K/yr

Contact provided leads to schedule virtual meetings with clients * Present benefit programs and assist clients with enrollment * Build and maintain strong client relationships * Work closely with ...

HMG Careers

Virtual Sales Rep

Waukegan, IL · Remote

$69K/yr

Contact provided leads to schedule virtual meetings with clients * Present benefit programs and assist clients with enrollment * Build and maintain strong client relationships * Work closely with ...

Junction Events

Front Office Assistant

Chicago, IL · On-site

$49K - $59K/yr

We are a full service live, hybrid and virtual event and branding company combining innovation and ... In this role, your duties will include answering incoming calls, scheduling appointments, and ...

Junction Events

Front Office Assistant

Chicago, IL

$49K - $59K/yr

We are a full service live, hybrid and virtual event and branding company combining innovation and ... In this role, your duties will include answering incoming calls, scheduling appointments, and ...

Compass Health Center

Office Coordinator

Northbrook, IL · On-site

$19 - $23/hr

General office/facility scheduling. * Assist with staff office lunch orders, medical drug ... virtual programming. Compass fills a critical gap between outpatient and inpatient care through an ...

Premise Health

Medical Assistant

Riverwoods, IL · On-site

$22 - $27.50/hr

The scheduled hours are Monday-Friday 8:00am - 4:30pm. What You'll Do * Interviews patients and ... to virtual primary care and virtual behavioral health at no cost for team members and their ...

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All JobsScheduling JobsVirtual Scheduling Assistant JobsVirtual Scheduling Assistant Jobs in Chicago, IL

Virtual Scheduling Assistant information

See Chicago, IL salary details

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How much do virtual scheduling assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for virtual scheduling assistant in Chicago, IL is $20.41, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $23.27 per hour, depending on experience, location, and employer.

What is a virtual scheduling assistant?

Virtual Scheduling Assistants are remote professionals who manage calendars, schedule appointments, and coordinate meetings for individuals or businesses. They use various digital tools and communication platforms to organize events, send reminders, and handle rescheduling requests. By taking over time-consuming scheduling tasks, they help clients stay organized and focused on their core responsibilities. Virtual Scheduling Assistants may work independently as freelancers or as part of a virtual assistant service.

What are the key skills and qualifications needed to thrive as a virtual scheduling assistant?

To thrive as a Virtual Scheduling Assistant, you need strong organizational skills, attention to detail, and experience managing calendars, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Google Calendar, Microsoft Outlook, and communication platforms such as Zoom is typically required. Excellent written communication, time management, and problem-solving abilities help you stand out in this role. These skills are crucial for efficiently coordinating appointments and ensuring smooth operations in a remote work environment.

What are some common challenges virtual scheduling assistants face when managing multiple clients' calendars?

Virtual Scheduling Assistants often juggle numerous calendars, time zones, and preferences. A key challenge is balancing conflicting appointments and last-minute changes while ensuring accuracy and efficiency. Clear communication, strong organizational skills, and proficiency with various scheduling tools are essential to prevent double-bookings and maintain client satisfaction. Regular updates and proactive confirmation of appointments help manage these challenges effectively.

What is the difference between Virtual Scheduling Assistant vs Virtual Administrative Assistant?

AspectVirtual Scheduling AssistantVirtual Administrative Assistant
Primary RoleFocuses mainly on managing calendars, appointments, and scheduling tasksHandles a broader range of administrative tasks including emails, data entry, and document management
Skills & CertificationsStrong organizational skills, familiarity with scheduling tools, basic communication skillsAdditional skills in office management, communication, and possibly basic bookkeeping
Work EnvironmentRemote, often freelance or contract-basedRemote, employed or freelance, in various industries

While both roles are remote and require organizational skills, a Virtual Scheduling Assistant specializes in managing schedules and appointments, whereas a Virtual Administrative Assistant handles a wider range of administrative tasks. The choice depends on the specific needs of the employer or client.

What are popular job titles related to Virtual Scheduling Assistant jobs in Chicago, IL?

For Virtual Scheduling Assistant jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Virtual Scheduling Assistant jobs in Chicago, IL look for?

The top searched job categories for Virtual Scheduling Assistant jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Virtual Scheduling Assistant jobs?

Cities near Chicago, IL with the most Virtual Scheduling Assistant job openings:

Virtual Scheduling Assistant jobs near you
Infographic showing various Virtual Scheduling Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 100% Full Time. Highlights an 91% In-person, and 9% Remote job distribution, with an average salary of $42,463 per year, or $20.4 per hour.

Remote Telehealth Virtual Assistant Job Hiring Now

Dfbooking Recruitment Services

Chicago, IL • Remote

$22 - $29.50/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Remote Telehealth Virtual Assistant Job Hiring Now

For administrative support for our multispecialty medical practice, we are looking for a virtual assistant who is extremely well-organised and meticulous. The ideal applicant will be in charge of scheduling patient appointments, responding to questions, and performing other administrative duties

Responsibilities

  • Patient Scheduling: Manage patient appointments across multiple specialties (primary care, weight loss, OB/GYN, neurology, podiatry, cardiology, pediatrics).
  • Patient Communication: Answer incoming calls, emails, and texts from patients.
  • Patient Intake: Collect patient information and prepare for telemedicine appointments.
  • Insurance Verification: Utilize Navinet and Availity to verify patient insurance eligibility and benefits.
  • Prior Authorization: Assist in prior authorizations for medical procedures and treatments through CoverMyMeds.
  • Payment Assistance: Lead patients to process copays and insurance payments.
  • Data Entry: Maintain accurate and up-to-date patient records in the Athena electronic health record system.

Qualifications

  • Strong organizational and time management skills.
  • Strong and excellent customer service skills.
  • Excellent verbal and written communication skills.
  • Proficiency in using medical practice management software (Athena) - nice to have
  • Experience with insurance verification and prior authorization processes. - nice to have
  • Ability to multitask and prioritize tasks.
  • Proficiency in Spanish and/or English.

Applications/Software

  • Athena
  • Klara
  • Availity
  • Navinet
  • Covermymeds
  • Phone System: RingCentral

Client Industry: Health, Wellness and Fitness

Apply