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Virtual Scheduling Assistant Jobs in Chicago, IL

Clayco

Senior VDC Engineer

Chicago, IL

$85K - $95K/yr

... scheduling. * Assist and coach the project teams in the use of companywide BIM best practices. * Coordinate 3D content modeled by others and model any content not provided. * Perform 4D virtual ...

Clayco

Senior VDC Engineer

Chicago, IL · On-site +1

$85K - $95K/yr

... scheduling. * Assist and coach the project teams in the use of companywide BIM best practices. * Coordinate 3D content modeled by others and model any content not provided. * Perform 4D virtual ...

Clayco

Senior VDC Engineer

Chicago, IL · On-site

$85K - $95K/yr

... scheduling. * Assist and coach the project teams in the use of companywide BIM best practices. * Coordinate 3D content modeled by others and model any content not provided. * Perform 4D virtual ...

Clayco

Senior VDC Engineer

Chicago, IL

$85K - $95K/yr

... scheduling. * Assist and coach the project teams in the use of companywide BIM best practices. * Coordinate 3D content modeled by others and model any content not provided. * Perform 4D virtual ...

Clayco

Senior VDC Engineer

Chicago, IL

$85K - $95K/yr

... scheduling. * Assist and coach the project teams in the use of companywide BIM best practices. * Coordinate 3D content modeled by others and model any content not provided. * Perform 4D virtual ...

Clayco

Senior VDC Engineer

Chicago, IL

$85K - $95K/yr

... scheduling. * Assist and coach the project teams in the use of companywide BIM best practices. * Coordinate 3D content modeled by others and model any content not provided. * Perform 4D virtual ...

CPJ Recruitment

HR Assistant

Chicago, IL · On-site

$23.50 - $27.50/hr

About the job HR Assistant The HR Assistant is a crucial part of the Human Resources team at ... Provide general administrative support to the HR team, including scheduling virtual meetings ...

Junction Events

Front Office Assistant

Chicago, IL · On-site

$49K - $59K/yr

We are a full service live, hybrid and virtual event and branding company combining innovation and ... In this role, your duties will include answering incoming calls, scheduling appointments, and ...

Junction Events

Front Office Assistant

Chicago, IL

$49K - $59K/yr

We are a full service live, hybrid and virtual event and branding company combining innovation and ... In this role, your duties will include answering incoming calls, scheduling appointments, and ...

School City of Hammond

Head Start Teacher Assistant

Hammond, IN · On-site

$14.50 - $18.25/hr

... virtual. Specific Responsibilities in This Position: · Assist in the promotion of the cognitive ... scheduled. · Participate in the development of a positive classroom climate · Assist in the ...

MRINetwork Jobs

Dental Assistant

Naperville, IL · On-site

$18 - $23.50/hr

Elyn Salvador | Virtual Recruiter's Assistant P: 407-553-8641 | E: elyn@alliedsearchpartners.com Schedule a Meeting: - alliedsearchpartners/30min Job ID: 3426977 Job Title: Permanent Dental Assistant ...

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All JobsScheduling JobsVirtual Scheduling Assistant JobsVirtual Scheduling Assistant Jobs in Chicago, IL

Virtual Scheduling Assistant information

See Chicago, IL salary details

$11

$20

$28

How much do virtual scheduling assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for virtual scheduling assistant in Chicago, IL is $20.43, according to ZipRecruiter salary data. Most workers in this role earn between $16.88 and $23.32 per hour, depending on experience, location, and employer.

What is the difference between Virtual Scheduling Assistant vs Virtual Administrative Assistant?

AspectVirtual Scheduling AssistantVirtual Administrative Assistant
Primary RoleFocuses mainly on managing calendars, appointments, and scheduling tasksHandles a broader range of administrative tasks including emails, data entry, and document management
Skills & CertificationsStrong organizational skills, familiarity with scheduling tools, basic communication skillsAdditional skills in office management, communication, and possibly basic bookkeeping
Work EnvironmentRemote, often freelance or contract-basedRemote, employed or freelance, in various industries

While both roles are remote and require organizational skills, a Virtual Scheduling Assistant specializes in managing schedules and appointments, whereas a Virtual Administrative Assistant handles a wider range of administrative tasks. The choice depends on the specific needs of the employer or client.

What is a virtual scheduling assistant?

Virtual Scheduling Assistants are remote professionals who manage calendars, schedule appointments, and coordinate meetings for individuals or businesses. They use various digital tools and communication platforms to organize events, send reminders, and handle rescheduling requests. By taking over time-consuming scheduling tasks, they help clients stay organized and focused on their core responsibilities. Virtual Scheduling Assistants may work independently as freelancers or as part of a virtual assistant service.

What are the key skills and qualifications needed to thrive as a virtual scheduling assistant?

To thrive as a Virtual Scheduling Assistant, you need strong organizational skills, attention to detail, and experience managing calendars, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Google Calendar, Microsoft Outlook, and communication platforms such as Zoom is typically required. Excellent written communication, time management, and problem-solving abilities help you stand out in this role. These skills are crucial for efficiently coordinating appointments and ensuring smooth operations in a remote work environment.

What are some common challenges virtual scheduling assistants face when managing multiple clients' calendars?

Virtual Scheduling Assistants often juggle numerous calendars, time zones, and preferences. A key challenge is balancing conflicting appointments and last-minute changes while ensuring accuracy and efficiency. Clear communication, strong organizational skills, and proficiency with various scheduling tools are essential to prevent double-bookings and maintain client satisfaction. Regular updates and proactive confirmation of appointments help manage these challenges effectively.
What are popular job titles related to Virtual Scheduling Assistant jobs in Chicago, IL? For Virtual Scheduling Assistant jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Virtual Scheduling Assistant jobs in Chicago, IL look for? The top searched job categories for Virtual Scheduling Assistant jobs in Chicago, IL are:
What cities near Chicago, IL are hiring for Virtual Scheduling Assistant jobs? Cities near Chicago, IL with the most Virtual Scheduling Assistant job openings:
Virtual Scheduling Assistant jobs near you
Infographic showing various Virtual Scheduling Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 36% Full Time, 55% Part Time, and 9% Nights. Highlights an 100% In-person job distribution, with an average salary of $42,496 per year, or $20.4 per hour.

Sales & Marketing Administrative Assistant

Hire Frontier

Chicago, IL • Remote

$60K - $65K/yr

Full-time

Posted 10 days ago

Job description

Sales & Marketing Administrative Assistant

Job Description

Are you a highly organized, detail-oriented professional with strong communication skills and a passion for marketing, recruitment coordination, and fast-paced administrative work? Join the HireFrontier team as a Sales & Marketing Administrative Assistant and play a key role in supporting staffing operations, coordinating recruitment marketing campaigns, and managing client and candidate engagement initiatives.

This role is ideal for someone who thrives in a dynamic staffing and recruitment environment, enjoys multitasking, and is eager to contribute to both business development and talent acquisition success.

Key ResponsibilitiesRecruitment Marketing & Campaign Support

  • Assist in planning and executing recruitment marketing campaigns to attract qualified candidates across multiple job categories.

  • Support employer branding initiatives, job advertisement distribution, and candidate outreach efforts.

  • Create and update job postings for job boards, social media, and ATS platforms (ZipRecruiter, Indeed, LinkedIn, etc.).

  • Develop engaging email campaigns, newsletters, and promotional materials for both clients and candidates.

  • Track campaign performance and support reporting on lead generation and applicant flow.

Client & Candidate Coordination

  • Serve as a coordination point between recruiters, clients, and candidates to ensure smooth communication and scheduling.

  • Assist in managing job requisitions, candidate pipelines, and interview scheduling.

  • Maintain accurate records in applicant tracking systems (ATS) and CRM tools.

  • Support onboarding coordination for new hires and client placements.

Administrative & Operational Support

  • Provide day-to-day administrative support to the sales and recruitment teams.

  • Prepare PowerPoint presentations, reports, and internal documentation.

  • Manage calendars, meetings, virtual events, and recruitment webinars.

  • Support data entry, reporting, and tracking of recruitment KPIs.

Sales & Business Development Support

  • Assist in preparing proposals, client presentations, and staffing solutions documentation.

  • Support lead tracking, follow-ups, and pipeline management for business development activities.

  • Help identify opportunities to improve recruitment marketing efficiency and candidate engagement.

QualificationsEducation & Experience

  • Associate degree or higher in Marketing, Business Administration, Human Resources, Communications, or related field (or equivalent experience).

  • 0-1 year of experience in administrative support, recruitment coordination, staffing, HR, or marketing.

  • Knowledge of job boards, recruitment platforms, or ATS systems is highly preferred.

Skills & Competencies

  • Strong organizational and multitasking abilities with attention to detail.

  • Excellent written and verbal communication skills.

  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual meeting tools (Teams, Zoom).

  • Familiarity with recruitment tools, CRM systems, or ATS platforms (ZipRecruiter ATS experience is a plus).

  • Ability to work in a fast-paced staffing and recruitment environment.

  • Strong problem-solving skills and a proactive mindset.

Preferred Attributes

  • Knowledge of employer branding and recruitment marketing strategies.

  • Ability to manage multiple priorities and deadlines efficiently.

  • Comfortable collaborating with recruiters, clients, and external partners.

Work Environment

  • Fast-paced staffing and recruitment agency setting.

  • Collaborative team structure supporting both clients and job seekers.

  • May require occasional coordination with remote teams or client offices.

About HireFrontier

HireFrontier is a modern staffing and recruitment solutions provider dedicated to connecting top talent with leading organizations across multiple industries. We specialize in sourcing, screening, and placing qualified candidates for contract, permanent, and project-based roles.

Our mission is to streamline the hiring process for employers while creating meaningful career opportunities for job seekers. Through innovative recruitment marketing strategies, advanced talent sourcing methods, and a client-focused approach, we help businesses build strong, reliable teams that drive growth and success.

At HireFrontier, we value efficiency, integrity, and people-first hiring solutions.