Virtual Scheduling Assistant Jobs in Prairie View, IL

Sales & Marketing Administrative Assistant

Are you a highly organized, detail-oriented professional with strong communication skills and a passion for marketing, recruitment coordination, and fast-paced administrative work? Join the HireFrontier team as a Sales & Marketing Administrative Assistant and play a key role in supporting staffing operations, coordinating recruitment marketing campaigns, and managing client and candidate engagement initiatives.

This role is ideal for someone who thrives in a dynamic staffing and recruitment environment, enjoys multitasking, and is eager to contribute to both business development and talent acquisition success.

• Assist in planning and executing recruitment marketing campaigns to attract qualified candidates across multiple job categories.

• Support employer branding initiatives, job advertisement distribution, and candidate outreach efforts.

• Create and update job postings for job boards, social media, and ATS platforms (ZipRecruiter, Indeed, LinkedIn, etc.).

• Develop engaging email campaigns, newsletters, and promotional materials for both clients and candidates.

• Track campaign performance and support reporting on lead generation and applicant flow.

• Serve as a coordination point between recruiters, clients, and candidates to ensure smooth communication and scheduling.

• Assist in managing job requisitions, candidate pipelines, and interview scheduling.

• Maintain accurate records in applicant tracking systems (ATS) and CRM tools.

• Support onboarding coordination for new hires and client placements.

• Provide day-to-day administrative support to the sales and recruitment teams.

• Prepare PowerPoint presentations, reports, and internal documentation.

• Manage calendars, meetings, virtual events, and recruitment webinars.

• Support data entry, reporting, and tracking of recruitment KPIs.

• Assist in preparing proposals, client presentations, and staffing solutions documentation.

• Support lead tracking, follow-ups, and pipeline management for business development activities.

• Help identify opportunities to improve recruitment marketing efficiency and candidate engagement.

• Associate degree or higher in Marketing, Business Administration, Human Resources, Communications, or related field (or equivalent experience).

• 0-1 year of experience in administrative support, recruitment coordination, staffing, HR, or marketing.

• Knowledge of job boards, recruitment platforms, or ATS systems is highly preferred.

• Strong organizational and multitasking abilities with attention to detail.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual meeting tools (Teams, Zoom).

• Familiarity with recruitment tools, CRM systems, or ATS platforms (ZipRecruiter ATS experience is a plus).

• Ability to work in a fast-paced staffing and recruitment environment.

• Strong problem-solving skills and a proactive mindset.

• Knowledge of employer branding and recruitment marketing strategies.

• Ability to manage multiple priorities and deadlines efficiently.

• Comfortable collaborating with recruiters, clients, and external partners.

• Fast-paced staffing and recruitment agency setting.

• Collaborative team structure supporting both clients and job seekers.

• May require occasional coordination with remote teams or client offices.

HireFrontier is a modern staffing and recruitment solutions provider dedicated to connecting top talent with leading organizations across multiple industries. We specialize in sourcing, screening, and placing qualified candidates for contract, permanent, and project-based roles.

Our mission is to streamline the hiring process for employers while creating meaningful career opportunities for job seekers. Through innovative recruitment marketing strategies, advanced talent sourcing methods, and a client-focused approach, we help businesses build strong, reliable teams that drive growth and success.

At HireFrontier, we value efficiency, integrity, and people-first hiring solutions.