Virtual Scheduling Assistant Jobs in Carol Stream, IL

About the job HR Assistant
The HR Assistant is a crucial part of the Human Resources team at Orionyx Engineering Ltd., providing comprehensive administrative support to ensure effective HR operations within the engineering firm. This role involves managing various HR functions remotely, including recruitment, onboarding, employee relations, benefits administration, and compliance with labor laws, all while fostering a positive remote work environment.
This is a Remote role strictly for candidates within the United States.
Key Responsibilities:
Recruitment Support:
Collaborate with hiring managers to identify staffing needs and create job descriptions.
Post job openings on the company website, job boards, and social media platforms.
Screen applications and resumes, conducting initial assessments of candidates.
Coordinate virtual interviews and communicate with candidates to provide updates throughout the hiring process.
Onboarding and Orientation:
Prepare new hire documentation and ensure compliance with legal requirements.
Conduct virtual orientation sessions to introduce new employees to company culture, policies, and procedures.
Set up necessary accounts and access for new hires, ensuring a smooth transition into the company.
Employee Records Management:
Maintain and update employee records in the HRIS (Human Resources Information System) to ensure accuracy.
Ensure compliance with legal and regulatory requirements regarding employee documentation.
Assist in generating reports related to employee metrics, turnover, and retention.
Benefits Administration:
Assist employees with benefits enrollment, changes, and inquiries in a remote setting.
Provide clear communication regarding benefits offerings and resources available to employees.
Maintain accurate records related to employee benefits and payroll deductions.
Performance Management:
Support the implementation of performance review processes remotely.
Track performance evaluation timelines, sending reminders and follow-ups to managers and employees.
Assist in compiling documentation for performance-related discussions.
Training and Development:
Identify training needs and coordinate virtual training sessions.
Maintain training records and track employee development goals.
Research and recommend online training resources and programs.
Compliance and Policy Management:
Help ensure compliance with labor laws and internal policies in a remote work environment.
Assist in maintaining the employee handbook and policy documents.
Support audits and investigations as needed.
Employee Relations:
Act as a point of contact for remote employees regarding HR policies and procedures.
Assist in addressing employee concerns and facilitating communication between staff and management.
Promote initiatives that enhance employee engagement and workplace culture in a remote setting.
Administrative Support:
Provide general administrative support to the HR team, including scheduling virtual meetings, preparing documents, and managing HR supplies.
Maintain organized electronic files and documentation related to HR activities.
Assist with special HR projects and initiatives as required.
Qualifications:
Education: Bachelors degree in Human Resources, Business Administration, or a related field preferred; equivalent experience may be considered.
Experience: 1-3 years of experience in HR or administrative roles, preferably within the engineering or technical industries.
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), HRIS systems, and virtual communication tools (e.g., Zoom, Microsoft Teams).
Knowledge: Understanding of employment laws and regulations; familiarity with remote work best practices and benefits administration.
Interpersonal Skills: Strong communication and interpersonal skills; ability to effectively collaborate with remote teams.
Organizational Skills: Excellent organizational abilities with attention to detail; capable of managing multiple tasks and priorities effectively in a remote environment.
Problem-Solving: Strong analytical and problem-solving skills; proactive in identifying and addressing challenges.
Working Conditions:
Fully remote position with flexible working hours; occasional overtime may be required.
Ability to work independently while staying connected with the HR team and other departments.
Job Types: Full-time
Pay: From $23.50 - $27.50 per hour
Schedule: Monday to Friday (8 hours daily)
Expected hours: 40 per week
Benefits:

• 401(k)
• Dental insurance
• Vision insurance
• Health insurance
• Life insurance
• Paid time off

• 401(k)
• Dental insurance
• Vision insurance
• Health insurance
• Life insurance
• Paid time off