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Virtual Scheduling Assistant Jobs in Arizona (NOW HIRING)

System One

Executive Assistant

Tempe, AZ · On-site

$25/hr

Schedule conference rooms and assist with conference room systems. * Prepare presentations ... Oversee weekly, monthly, and quarterly virtual meetings and communications. * Support special ...

System One

Executive Assistant

Tempe, AZ · On-site

$25/hr

Schedule conference rooms and assist with conference room systems. * Prepare presentations ... Oversee weekly, monthly, and quarterly virtual meetings and communications. * Support special ...

System One

Executive Assistant

Tempe, AZ · On-site

$25/hr

Schedule conference rooms and assist with conference room systems. * Prepare presentations ... Oversee weekly, monthly, and quarterly virtual meetings and communications. * Support special ...

System One Holdings, LLC

Executive Assistant

Tempe, AZ · On-site

$25/hr

Schedule conference rooms and assist with conference room systems. * Prepare presentations ... Oversee weekly, monthly, and quarterly virtual meetings and communications. * Support special ...

System One

Executive Assistant

Tempe, AZ · On-site

$25/hr

Schedule conference rooms and assist with conference room systems. * Prepare presentations ... Oversee weekly, monthly, and quarterly virtual meetings and communications. * Support special ...

Veterans Health Administration

Dental Assistant

Tucson, AZ · On-site +1

$46K - $60K/yr

Assists in filling gaps in the doctor's schedule due to late cancellations and failed appointments ... Not Available Virtual: This is not a virtual position. Functional Statement # : 00000 Permanent ...

Steve Madden

Store Assistant Manager

Scottsdale, AZ · On-site

$16.50 - $22.50/hr

Ability to work a flexible schedule with retail hours, including day, evening, weekends, and/or ... Virtual Health Care 50% off employee discount and 40% off immediate family discount Friends and ...

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All JobsScheduling JobsVirtual Scheduling Assistant JobsVirtual Scheduling Assistant Jobs in Arizona

Virtual Scheduling Assistant information

See Arizona salary details

$10

$18

$26

How much do virtual scheduling assistant jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for virtual scheduling assistant in Arizona is $18.47, according to ZipRecruiter salary data. Most workers in this role earn between $15.24 and $21.06 per hour, depending on experience, location, and employer.

What is the difference between Virtual Scheduling Assistant vs Virtual Administrative Assistant?

AspectVirtual Scheduling AssistantVirtual Administrative Assistant
Primary RoleFocuses mainly on managing calendars, appointments, and scheduling tasksHandles a broader range of administrative tasks including emails, data entry, and document management
Skills & CertificationsStrong organizational skills, familiarity with scheduling tools, basic communication skillsAdditional skills in office management, communication, and possibly basic bookkeeping
Work EnvironmentRemote, often freelance or contract-basedRemote, employed or freelance, in various industries

While both roles are remote and require organizational skills, a Virtual Scheduling Assistant specializes in managing schedules and appointments, whereas a Virtual Administrative Assistant handles a wider range of administrative tasks. The choice depends on the specific needs of the employer or client.

What is a virtual scheduling assistant?

Virtual Scheduling Assistants are remote professionals who manage calendars, schedule appointments, and coordinate meetings for individuals or businesses. They use various digital tools and communication platforms to organize events, send reminders, and handle rescheduling requests. By taking over time-consuming scheduling tasks, they help clients stay organized and focused on their core responsibilities. Virtual Scheduling Assistants may work independently as freelancers or as part of a virtual assistant service.

What are the key skills and qualifications needed to thrive as a virtual scheduling assistant?

To thrive as a Virtual Scheduling Assistant, you need strong organizational skills, attention to detail, and experience managing calendars, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Google Calendar, Microsoft Outlook, and communication platforms such as Zoom is typically required. Excellent written communication, time management, and problem-solving abilities help you stand out in this role. These skills are crucial for efficiently coordinating appointments and ensuring smooth operations in a remote work environment.

What are some common challenges virtual scheduling assistants face when managing multiple clients' calendars?

Virtual Scheduling Assistants often juggle numerous calendars, time zones, and preferences. A key challenge is balancing conflicting appointments and last-minute changes while ensuring accuracy and efficiency. Clear communication, strong organizational skills, and proficiency with various scheduling tools are essential to prevent double-bookings and maintain client satisfaction. Regular updates and proactive confirmation of appointments help manage these challenges effectively.

What are popular job titles related to Virtual Scheduling Assistant jobs in Arizona?

For Virtual Scheduling Assistant jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Virtual Scheduling Assistant jobs in Arizona look for?

The top searched job categories for Virtual Scheduling Assistant jobs in Arizona are:

What cities in Arizona are hiring for Virtual Scheduling Assistant jobs?

Cities in Arizona with the most Virtual Scheduling Assistant job openings:

Virtual Scheduling Assistant jobs near you
Infographic showing various Virtual Scheduling Assistant job openings in Arizona as of August 2026, with employment types broken down into 100% Part Time. Highlights an 100% Remote job distribution, with an average salary of $38,412 per year, or $18.5 per hour.

Executive Assistant

System One

Tempe, AZ • On-site

$25/hr

Contractor

Medical, Dental, Vision, Life, Retirement

Posted 14 days ago

Job description

Job Title: Executive Assistant Location: Tempe, AZ Type: 3-Month Contract Compensation: $25/hr Work Model: Onsite Hours: Part-time: 30hr/ Week

Responsibilities

  • Provide administrative and clerical support at the Tempe, AZ site, serving as the primary point of contact for visitors and staff.
  • Answer phones, screen calls, and relay messages in accordance with company policies.
  • Greet visitors and direct them to appropriate personnel or locations.
  • Update and maintain procedural processes for the reception area.
  • Screen mail and respond to routine inquiries using standardized formats.
  • Manage intercompany mail between multiple building sites.
  • Collaborate with the facilities lead to maintain and improve office décor, branding, and furnishings.
  • Establish and maintain site-specific administration files and records.
  • Support HR and Site Lead with office policies, procedures, and departmental activities.
  • Coordinate with vendors providing site services; recommend new vendors as needed.
  • Manage payments for facility vendors, including expense reporting for the Site Lead.
  • Resolve issues for site employees and handle end-to-end support tasks and projects.
  • Assist in organizing local recognition events, including awards and celebrations.
  • Order and maintain office and kitchen supplies, supporting manager requests.
  • Coordinate and execute onsite and offsite events such as product launches, holiday parties, and townhalls.
  • Serve as ambassador to visitors and host high-profile guests.
  • Schedule conference rooms and assist with conference room systems.
  • Prepare presentations, spreadsheets, documents, and shared files using Microsoft Office tools.
  • Maintain and coordinate calendars for BU leadership.
  • Coordinate travel arrangements and manage expense reports for leadership.
  • Oversee weekly, monthly, and quarterly virtual meetings and communications.
  • Support special projects as assigned.
  • Provide in-person and email/Teams communication support.
  • Assist with expense reporting, light office duties, and scheduling.
  • Prepare work materials for leadership meetings and events.

Requirements

  • 3-5 years of executive assistant experience.
  • Education preference: Associates or Bachelor's degree.
  • Strong organizational and adaptability skills.
  • Professional demeanor suitable for client/customer-facing roles.
  • Experience with Microsoft Office and Concur expense reporting.
  • Ability to work in a fast-paced environment with flexibility in start date and duration.
  • Excellent communication skills via in-person, email, and Teams.
  • Experience coordinating travel and meetings.
  • Ability to handle multiple tasks including event planning and office support.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #558-Scientific