Virtual Scheduling Assistant Jobs in Alberta (NOW HIRING)

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Position Description:

The Scheduling Manager will lead the development of construction project schedules with project stakeholders and team and monitor and track progress against defined schedule. Conduct scheduling analysis to assess risks and determine impact to schedule. Engage with project and local leadership and Scheduling team to provide support and monitor project progress.

Location: Red Deer, AB

Reports to: Construction Executive

Essential Duties & Key Responsibilities:

• Lead, direct, and manage a team of scheduling professionals.
• Develop Pre-Construction schedules to assist in evaluation of varied construction assemblies and systems to allow effective feedback to clients, project teams, and design teams.
• Present, discuss, and defend the schedule logic and the feasibility of construction methodology reviews during pre-construction and construction periods.
• Review the impact of change on project schedules, develop integrated fragnet schedules as needed to verify, determine, and support for all related parties the impact of change on a project schedule.
• Leverage understanding of work breakdown structure to capture entire construction project scope for developing schedules with more complex activities.
• Reference 'Scheduling Playbook' to adhere to Scheduling and company policies, practices, procedures, and activities.
• Maintain relationships with project stakeholders for communication of overall project plan and to support project performance and promote value of scheduling.
• Collaborate with project team to confirm Contract Item List (CIL), develop Required On Job (ROJ) dates for schedule, and review Procurement Schedule to track and assess subcontractor commitments.
• Develop project schedule based on Critical Path Method (CPM) logic-generated baseline schedules using scheduling software.
• Collaborate with project departments (e.g., Preconstruction, Commissioning, Procurement, Construction) to prepare detailed schedules.
• Collaborate with Virtual Design & Construction (VDC) Engineer to align and coordinate schedules and models.
• Define project schedule metrics and monitor and track critical path activities to achieve predicted forecast end-date.
• Lead constructability reviews of project schedules and contribute to Project GMP submissions to ensure accuracy of scheduling details and timing.
• Maintain information required to update project schedule dashboard.
• Make project schedule updates based on project cadence and create target comparison, variances, and look-ahead schedules (e.g., make-ready plans, weekly work plans). Monitor and track progress at detailed and summary levels.
• Challenge project team based on previous, current, and future schedule data for As Built vs. Planned progress.
• Review Pull Plan and revise schedule accordingly and incorporate Last Planner System into schedule.
• Collaborate with project team to identify events and change order impacts to develop project schedule time impact analysis.
• Provide support and guidance to project end-users (individuals or groups) to develop proficiency in using scheduling software and promote training and evaluation for local projects. Keep current on and communicate new software enhancements with potential impact to scheduling operations.
• Prepare summary and detail level schedules aligned with objectives and requirements defined by project team.
• Participate in project kick-off meetings to ensure accuracy and completeness of scheduling documents.
• Engage with project team to review, develop, revise, and status schedules.
• Develop and update cost and/or resource loaded schedules.
• Review monthly scheduling progress and participate in project schedule reviews at Operations Review Meetings (ORMs) or other project review sessions.
• Conduct project site progress walks to capture scheduling progress data.
• Collaborate with and participate in Business Development (BD) and Marketing teams to develop and prepare pursuit schedules.
• Conduct project schedule reviews to verify progress shown on project schedule.
• Collaborate with project team to identify events and impacts to develop time impact analysis, claims, and fragnet.
• Apply continuous improvement methodology to daily tasks and activities and to improve Scheduling operations.
• Other activities, duties, and responsibilities as assigned.

Qualifications:

• Bachelor's Degree, Diploma, or Certificate from an accredited program in Engineering, Construction Management, Building Construction, or related field, with minimum of 6 years of related experience or equivalent combination of education, training and experience
• Scheduling Certification (e.g., ACE, PSP, PMI SP), a plus
• Proficient use of Primavera P6 scheduling software.
• Experience using scheduling comparison tools (e.g., Acumen Fuse, Change Inspector)
• Large construction project experience (>$150m)
• Experience in construction positions (e.g., Project Manager, Superintendent, or related)
• Knowledgeable of building construction, materials, systems, market conditions and Trade practices
• Ability to interpret contract documents, drawings, specifications, scopes of work to develop project schedule
• Experience conducting gap analysis and managing scheduling risks
• Knowledge of estimates to develop project schedules
• Ability to manage competing demands and meet deadlines
• Demonstrated experience mentoring and supporting junior team members, including providing guidance, knowledge sharing, and fostering professional development
• Highly organized with attention to detail, and able to quickly develop understanding of requirements
• Process and analytical skills to make decisions
• Display interpersonal skills to develop and maintain relationships with project team members and stakeholders to acquire information and discern impact to schedule
• Knowledge of continuous improvement methodologies
• Professional written and verbal communication skills, able to present information clearly to non-technical audiences
• Proficient computer and data entry skills, Microsoft Office suite of applications, and collaborative tools