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Virtual Receptionist Jobs in Portland, ME (NOW HIRING)

Cape Memory Care

Receptionist

Cape Elizabeth, ME

$18 - $25/hr

What you will do as a receptionist: * Welcome visitors in a warm and friendly manner and answer any questions visitors may have. * Answer and direct phone calls in a polite and friendly manner.

New

Maine Veterans' Homes

Head Receptionist

Scarborough, ME · On-site

$16.60 - $22/hr

Position Summary The Head Receptionist serves as the first point of contact for our facility and plays a vital role in creating a welcoming, organized, and secure environment. This position oversees ...

MAINE VETERANS HOMES

Head Receptionist

Scarborough, ME · On-site

$16.60 - $22/hr

Position Summary The Head Receptionist serves as the first point of contact for our facility and plays a vital role in creating a welcoming, organized, and secure environment. This position oversees ...

MAINE VETERANS HOMES

Head Receptionist

Scarborough, ME · On-site

$16.60 - $22/hr

Position Summary The Head Receptionist serves as the first point of contact for our facility and plays a vital role in creating a welcoming, organized, and secure environment. This position oversees ...

ConvenientMD

Medical Receptionist

Auburn, ME · On-site

$17.75 - $21.50/hr

The Opportunity As a Medical Receptionist, you will be the first face a patient or visitor sees when they walk into one of our clinics. Working alongside the clinical team, you will be responsible ...

ConvenientMD

Medical Receptionist

Brunswick, ME · On-site

$16.75 - $20.50/hr

The Opportunity As a Medical Receptionist, you will be the first face a patient or visitor sees when they walk into one of our clinics. Working alongside the clinical team, you will be responsible ...

ConvenientMD

Medical Receptionist

Westbrook, ME · On-site

$16.75 - $20.25/hr

The Opportunity As a Medical Receptionist, you will be the first face a patient or visitor sees when they walk into one of our clinics. Working alongside the clinical team, you will be responsible ...

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Showing results 21-40

All JobsReceptionist JobsVirtual Receptionist JobsVirtual Receptionist Jobs in Portland, ME

Virtual Receptionist information

See Portland, ME salary details

$10

$18

$25

How much do virtual receptionist jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for virtual receptionist in Portland, ME is $18.49, according to ZipRecruiter salary data. Most workers in this role earn between $15.72 and $20.72 per hour, depending on experience, location, and employer.

What is a virtual receptionist?

Virtual receptionists are remote professionals who handle administrative and customer service tasks for businesses, such as answering phone calls, scheduling appointments, managing emails, and providing information to clients. They use digital tools and communication platforms to perform duties from a location outside the client’s office. This service helps businesses maintain a professional image, improve customer experience, and reduce overhead costs associated with hiring in-house staff. Virtual receptionists often support multiple clients and can offer services outside of regular business hours.

What does a virtual receptionist do?

A virtual receptionist provides remote customer service and administrative support for a company or organization. As a virtual receptionist, you typically work from home or another setting outside of a traditional office. Your responsibilities include answering and forwarding calls or emails, assisting customers or clients, and scheduling appointments. Other duties may include using office management software or communication technology to arrange schedules or meetings for your employer and communicate with staff members. You may also perform other administrative tasks as needed.

What are the key skills and qualifications needed to thrive as a virtual receptionist, and why are they important?

To thrive as a Virtual Receptionist, you need excellent verbal and written communication, strong organizational skills, and a high school diploma or equivalent. Familiarity with phone systems, scheduling software, and customer relationship management (CRM) tools is commonly required. Outstanding customer service, multitasking, and time management abilities set top performers apart in this role. These skills ensure efficient client interactions, smooth office operations, and a positive company image when working remotely.

How does a virtual receptionist typically collaborate with different departments or team members within a company?

As a virtual receptionist, you often serve as the first point of contact for clients and customers, which requires close coordination with various departments such as sales, customer support, and operations. You may relay messages, schedule appointments, and provide essential updates to the relevant teams to ensure smooth communication and workflow. Effective use of shared tools like CRM systems, instant messaging platforms, and scheduling software is common in this role, helping to keep everyone informed and organized. Building strong communication habits and maintaining clear records are key to successfully collaborating across remote or distributed teams.

What is the difference between Virtual Receptionist vs Administrative Assistant?

AspectVirtual ReceptionistAdministrative Assistant
CredentialsBasic computer skills, customer service experienceOffice administration, organizational skills, sometimes certifications
Work EnvironmentRemote, often from homeOffice or remote, depending on employer
Employer & Industry UsageBusinesses needing remote call handlingOrganizations requiring general administrative support
Common Search & Comparison IntentCustomer service, call handling, virtual supportOffice tasks, scheduling, correspondence

The Virtual Receptionist primarily handles incoming calls, customer inquiries, and provides remote front-desk support, often working from home. In contrast, an Administrative Assistant performs broader office tasks such as scheduling, filing, and correspondence, usually in an office setting. While both roles require organizational skills, the Virtual Receptionist focuses on communication and customer service remotely, whereas the Administrative Assistant supports overall office operations.

How does a virtual receptionist work?

A virtual receptionist is a remote professional who manages incoming calls, emails, and messages for a business using phone systems, email, and communication software. They handle scheduling, customer inquiries, and administrative tasks from a remote location, often working flexible hours and using tools like VoIP and CRM systems.

How much is a virtual receptionist?

The cost of hiring a virtual receptionist typically ranges from $10 to $30 per hour, depending on experience, skills, and the provider. Some companies offer flat monthly rates or package deals for ongoing services, which can reduce overall expenses for businesses. Virtual receptionists often use communication tools like VoIP and may require basic training or familiarity with scheduling and customer management software.
More about Virtual Receptionist jobs

What are the most commonly searched types of Receptionist jobs in Portland, ME?

The most popular types of Receptionist jobs in Portland, ME are:

What job categories do people searching Virtual Receptionist jobs in Portland, ME look for?

The top searched job categories for Virtual Receptionist jobs in Portland, ME are:

What cities near Portland, ME are hiring for Virtual Receptionist jobs?

Cities near Portland, ME with the most Virtual Receptionist job openings:

Virtual Receptionist jobs near you
Infographic showing various Virtual Receptionist job openings in Portland, ME as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $37,925 per year, or $18.2 per hour.

Receptionist

Cape Memory Care

Cape Elizabeth, ME

$18 - $25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted yesterday

New

Job description

Description

Are you a people-person with a sparkling smile and a special talent for providing excellent customer service? Do you seek a rewarding career within a supportive workplace? Consider joining our team - we offer the opportunity to improve the lives of others while fulfilling your own career goals! Hiring immediately!


Woodlands Senior Living is the first senior living organization in Maine to have earned an accreditation by The Joint Commission! What does this mean for you? You could have the opportunity to work with an organization that has surpassed high-level standards of quality, safety and experience for the residents, families and staff served.


We are a Maine-based, family-owned-and-operated organization that provides the people of Maine a trusted partner in assisted living and memory care. Our mission is to make each day the best day possible for every resident we serve. Our teammates are committed to high standards of behavior to deliver the highest quality of care and provide a safe and inclusive work environment.


What you will do as a receptionist:

  • Welcome visitors in a warm and friendly manner and answer any questions visitors may have.
  • Answer and direct phone calls in a polite and friendly manner.
  • Maintain detailed and accurate records of visitor requests and of calls received.
  • Maintain reception area and all common areas in a clean and tidy manner at all times.
  • Operate standard office equipment on a regular basis, including a fax machine, copier and a computer.


The benefits to join the team:

  • Weekend shift differentials to thank you for being flexible with your schedule
  • Vacation and holiday pay because you deserve time to relax and recharge
  • Perfect attendance bonus to recognize your dedication and commitment
  • Referral bonus to show our appreciation for seeking new team members
  • Tuition assistance because we believe in the investment of your growth and success
  • Health, dental, vision and supplemental benefits to support your health
  • 401(k) savings and investment plan to prepare for your future

Requirements

What you'll bring to the role:

  • Must be 18 years of age
  • Must provide proof of immunization/immunity to MMR, Varicella and Influenza.
  • Strong command of the English language with the ability to follow oral and written instructions with precision

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