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Virtual Operations Assistant Jobs in Naperville, IL

The Rise Foundation

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

... meetings mostly virtual, but may require in-person. This Perfect Candidate, will have the ... nonprofit operations/development, but No Worries we will train! Please fill out form in link ...

MyMenopauseRx

Medical Assistant

Wheaton, IL · On-site

$22 - $24/hr

MyMenopauseRx is seeking a dedicated, organized, and compassionate Medical Assistant to join our growing virtual healthcare practice. In this role, you will support both clinical operations and front ...

topsproducts

Administrative Assistant

Naperville, IL

$25 - $35/hr

Manage office operations, including filing, photocopying, shipping, shredding coordination, and ... Advanced proficiency with Microsoft Office Suite and experience using collaboration and virtual ...

TOPS Products

Administrative Assistant

Naperville, IL · On-site

$25 - $35/hr

Manage office operations, including filing, photocopying, shipping, shredding coordination, and ... Advanced proficiency with Microsoft Office Suite and experience using collaboration and virtual ...

TOPS Products

Administrative Assistant

Naperville, IL · On-site

$25 - $35/hr

Manage office operations, including filing, photocopying, shipping, shredding coordination, and ... Advanced proficiency with Microsoft Office Suite and experience using collaboration and virtual ...

topsproducts

Administrative Assistant

Naperville, IL

$25 - $35/hr

Manage office operations, including filing, photocopying, shipping, shredding coordination, and ... Advanced proficiency with Microsoft Office Suite and experience using collaboration and virtual ...

Wolters Kluwer

Sales Operations Analyst

Chicago, IL · On-site

$63K - $108K/yr

About the Opportunity We are building a Revenue Operations function from the ground up inside our ... digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and ...

Wolters Kluwer

Sales Operations Analyst

Chicago, IL · On-site

$63K - $108K/yr

About the Opportunity We are building a Revenue Operations function from the ground up inside our ... digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and ...

Wolters Kluwer

Sales Operations Analyst

Chicago, IL · On-site

$63K - $108K/yr

About the Opportunity We are building a Revenue Operations function from the ground up inside our ... digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and ...

Steve Madden

Store Assistant Manager

Rosemont, IL · On-site

$16 - $21.75/hr

... store operations. The Store Assistant Manager plays a vital role in guiding, developing, and ... Virtual Health Care 50% off employee discount and 40% off immediate family discount Friends and ...

Steve Madden

Store Assistant Manager

Aurora, IL · On-site

$15.75 - $21.25/hr

... store operations. The Store Assistant Manager plays a vital role in guiding, developing, and ... Virtual Health Care 50% off employee discount and 40% off immediate family discount Friends and ...

Steve Madden

Store Assistant Manager

Aurora, IL · On-site

$15.75 - $21.25/hr

... store operations. The Store Assistant Manager plays a vital role in guiding, developing, and ... Virtual Health Care 50% off employee discount and 40% off immediate family discount Friends and ...

Steve Madden

Store Assistant Manager

Rosemont, IL

$16 - $21.75/hr

... store operations. The Store Assistant Manager plays a vital role in guiding, developing, and ... Virtual Health Care 50% off employee discount and 40% off immediate family discount Friends and ...

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All JobsOperations JobsVirtual Operations Assistant JobsVirtual Operations Assistant Jobs in Naperville, IL

Virtual Operations Assistant information

See Naperville, IL salary details

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$33

How much do virtual operations assistant jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for virtual operations assistant in Naperville, IL is $24.36, according to ZipRecruiter salary data. Most workers in this role earn between $20.38 and $27.36 per hour, depending on experience, location, and employer.

What is a virtual operations assistant?

Virtual Operations Assistants are remote professionals who support businesses with a range of operational tasks, such as scheduling, data entry, project coordination, and process management. They use digital tools to streamline workflows, manage communications, and help organizations run smoothly without being physically present in the office. Their role is especially valuable for companies looking to improve efficiency and reduce overhead costs by outsourcing administrative and operational work. Virtual Operations Assistants often have strong organizational skills and are adept at using cloud-based software and collaboration platforms.

What are the key skills and qualifications needed to thrive as a virtual operations assistant?

To thrive as a Virtual Operations Assistant, you need strong organizational skills, attention to detail, and experience with administrative tasks, often supported by a background in business or office administration. Familiarity with digital collaboration tools like Slack, Trello, Google Workspace, and scheduling or CRM software is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this remote role. Mastering these skills ensures smooth workflow, efficient task management, and reliable support to distributed teams and leadership.

How does a virtual operations assistant typically collaborate with remote teams to ensure smooth workflow management?

As a Virtual Operations Assistant, you will frequently coordinate with remote team members using cloud-based project management tools, shared documents, and regular video or chat meetings. Your role often involves monitoring project timelines, distributing tasks, and ensuring clear communication across different time zones. Building strong working relationships virtually is key to anticipating team needs and proactively resolving workflow bottlenecks. Adapting to various collaboration platforms and maintaining a high level of organization will help you succeed in supporting cross-functional teams remotely.

What is the difference between Virtual Operations Assistant vs Virtual Executive Assistant?

AspectVirtual Operations AssistantVirtual Executive Assistant
CredentialsBasic administrative skills, sometimes certifications in project management or office softwareSimilar credentials, often with experience supporting executives
Work EnvironmentRemote, supporting multiple departments or clientsRemote, supporting high-level executives or teams
Employer & IndustryBusinesses across various industries needing operational supportExecutives, entrepreneurs, or corporate teams
Search & Comparison IntentOften compared for operational support rolesCompared for high-level administrative support

The Virtual Operations Assistant focuses on supporting daily business operations, project coordination, and administrative tasks across departments. In contrast, the Virtual Executive Assistant primarily provides high-level administrative support directly to executives, managing schedules, communications, and strategic tasks. Both roles are remote and require strong organizational skills, but their scope and target employers differ.

What are popular job titles related to Virtual Operations Assistant jobs in Naperville, IL?

For Virtual Operations Assistant jobs in Naperville, IL, the most frequently searched job titles are:

What job categories do people searching Virtual Operations Assistant jobs in Naperville, IL look for?

The top searched job categories for Virtual Operations Assistant jobs in Naperville, IL are:

What cities near Naperville, IL are hiring for Virtual Operations Assistant jobs?

Cities near Naperville, IL with the most Virtual Operations Assistant job openings:

Virtual Operations Assistant jobs near you

Administrative Assistant

Heidner Property Management Company

Hoffman Estates, IL • On-site

$52K - $55K/yr

Full-time

Posted 26 days ago

Key responsibilities

  • Provide day-to-day administrative support to the office and management team.

  • Assist the Corporate Attorney with annual corporate filings and related legal and compliance projects.

  • Coordinate and prepare conference rooms and virtual meetings, and support with scheduling and correspondence.

Job description

Administrative Assistant
Heidner Property Management
Heidner Property Management is seeking a highly organized, detail-oriented, professional Administrative Assistant to join our team. This position will provide comprehensive administrative support while also assisting our Corporate Attorney with annual corporate filings and other legal and compliance-related projects.
The ideal candidate is someone who thrives in a fast-paced, high-profile environment, can confidently manage multiple priorities, and takes great pride in accuracy, organization, and follow-through. This role is well suited for an individual who is proactive, dependable, and eager to learn new responsibilities.
Key Responsibilities
Administrative Support
  • Provide day-to-day administrative support to the office and management team.
  • Professionally greet and assist guests, visitors, and business partners.
  • Order, organize, and maintain office supplies and inventory.
  • Maintain accurate and organized electronic and physical files.
  • Assist with document preparation, scanning, copying, filing, and other general office duties.
  • Coordinate and prepare conference rooms for meetings and presentations.
  • Set up and assist with Zoom and other virtual meetings, including ensuring all necessary technology and materials are ready prior to meetings.
  • Assist with scheduling, correspondence, and special projects as needed.
  • Provide support for executive and corporate meetings and other company events.
Corporate amp; Legal Administrative Support
  • Assist the Corporate Attorney with annual Articles of Incorporation and other corporate and annual legal filings.
  • Help gather, organize, and maintain information and documentation needed for annual filings and corporate compliance.
  • Track important filing deadlines and assist with ensuring documents are prepared and submitted accurately and on time.
  • Maintain organized records of corporate documents, filings, and related correspondence.
  • Assist with research, document organization, and other administrative tasks related to corporate and legal projects.
  • Provide support on confidential, time-sensitive, and high-profile projects as directed by the Corporate Attorney and management team.
  • Drop off bank deposits when requested.
No prior legal experience is required. Training will be provided to the successful candidate regarding the corporate and legal filing responsibilities of the position.
Qualifications
  • Excellent attention to detail with a strong commitment to accuracy.
  • Highly organized with the ability to manage multiple tasks and priorities simultaneously.
  • Ability to work effectively in a fast-paced environment with changing priorities and deadlines.
  • Professional, polished, and approachable demeanor.
  • Strong written and verbal communication skills.
  • Excellent follow-through and the ability to take initiative and work independently.
  • Strong computer skills and proficiency with Microsoft Office.
  • Comfortable using Zoom and other virtual meeting platforms to set up for meetings.
  • Ability to handle confidential and sensitive information with discretion.
  • Strong interpersonal skills and the ability to interact professionally with employees, executives, guests, attorneys, and outside professionals.
  • Previous administrative or office experience preferred.
  • Legal experience is not required. An interest in learning corporate and legal administrative processes is a plus.
  • Must have a valid driver’s license and proof of insurance at all times.
What We're Looking For
The ideal candidate is a reliable, detail-oriented, and highly organized professional who takes ownership of their responsibilities. You should be comfortable juggling routine administrative duties alongside important, time-sensitive projects and understand that even small details can have a significant impact.
This is an excellent opportunity for someone who enjoys a varied role, wants to expand their professional skills, and is interested in gaining exposure to corporate operations, legal filings, and high-level business projects while working in a dynamic environment at Heidner Property Management.
Position Type
Full-Time, in office. No remote work available.

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