Virtual Notary Jobs in Reston, VA (NOW HIRING)

When you become part of our KBR team, your opportunities are endless. Through internal collaboration, and with our partners and customers, we're defining tomorrow's challenges, then providing the innovative solutions to overcome those challenges, always maintaining our commitment to Zero Harm and our Sustainability Platform.

Our Mission Technology Solutions business partners with governments and defense, intelligence, space, aviation, and critical infrastructure customers to deliver high-end engineering, science, technology, and mission support solutions. From national security and readiness to advanced research, cyber, logistics, and life-cycle sustainment, our teams help customers solve complex challenges in some of the world's most demanding environments. Whether supporting operations on the ground, at sea, in the air, or in space, our clients trust us to deliver mission-critical capabilities every day.

Working with us means being rewarded for your contributions. In addition to competitive benefits and professional development, our people are empowered to use all their potential, creating meaningful change for themselves and our clients. We attract the best minds in the world because our expertise thrives on creativity, resourcefulness and collaboration. That is how we supply our clients with cutting-edge solutions.

As the needs of the world change, we're ready to respond and guide the way forward with strategic, sustainable, and technological advancements grounded in more than a century of practical application and execution.

About the Role

Reporting to the Vice President, Corporate & Compliance and Assistant Corporate Secretary, the Executive Assistant plays a critical role in supporting the Corporate & Compliance team through a combination of executive administration, corporate governance coordination, and operational support. This position serves as a key partner to senior leadership and is responsible for ensuring the smooth execution of Board of Directors activities, supporting public company compliance processes, maintaining corporate records, and coordinating day-to-day administrative functions for the department.

The successful candidate is a highly organized and resourceful professional who thrives in a fast-paced environment, exercises sound judgment and discretion, and effectively manages multiple priorities. This role requires frequent interaction with members of the Board of Directors, senior executives, internal stakeholders, and external vendors, making strong communication, professionalism, and relationship-building skills essential for success.

Key Responsibilities

Corporate Governance & Board Support

• Coordinate and manage logistics for domestic and international Board of Directors and committee meetings.
• Arrange director travel, including flights, accommodations, transportation, visas, and related travel requirements.
• Coordinate meeting venues, catering, and other event-related logistics for Board meetings and related functions.
• Serve as a liaison between Board members and senior leadership, helping facilitate communications and meeting preparations.
• Support the administration of the Company's Annual Meeting of Stockholders, including virtual meeting logistics and coordination.
• Assist with the preparation, compilation, and distribution of Board and committee materials, including posting materials to governance platforms such as BoardVantage.

Securities Compliance Support

• Provide administrative support for public company compliance activities, including assisting with the preparation and filing of SEC Forms 3, 4, 5, and 8-K.
• Support insider trading compliance processes by helping maintain insider lists and coordinating trading window communications.
• Assist with proxy statement preparation and related annual governance activities.

Subsidiary Governance & Corporate Records

• Assist with the maintenance of corporate records and governance documentation.
• Coordinate notarization, legalization, apostille, and other document authentication requirements.
• Support the annual renewal and maintenance of business licenses for domestic and international entities.
• Serve as a primary point of contact for notary requests and related administrative processes.

Department Administration & Operational Support

• Process legal department invoices and coordinate payment activities to ensure timely vendor payments.
• Prepare purchase requisitions and support procurement-related activities.
• Assist with the administration and tracking of legal matters, including class action claims and other departmental initiatives.
• Provide administrative and project support to members of the Corporate & Compliance team as needed.
• Coordinate with internal stakeholders and external service providers to support efficient departmental operations.

Basic Qualifications

Education & Experience

• Bachelor's degree from an accredited institution required.
• Minimum of 5–7 years of experience supporting a Corporate Secretary, Corporate Governance, Legal, or Executive Leadership function within a publicly traded company.
• Experience working with Board of Directors activities, executive-level stakeholders, and confidential corporate information.
• Experience supporting public company governance and compliance processes preferred.

Core Skills & Competencies

• Exceptional organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Strong written, verbal, and interpersonal communication skills.
• High level of professionalism, discretion, and integrity when handling confidential and sensitive information.
• Ability to build effective working relationships with Board members, executives, employees, vendors, and external stakeholders.
• Proven ability to work independently, exercise sound judgment, and proactively solve problems.
• Strong attention to detail and commitment to accuracy.
• Collaborative, customer-service-oriented mindset with the ability to support a variety of stakeholders.
• Advanced proficiency in Microsoft 365 applications, including Word, Excel, PowerPoint, SharePoint, and OneDrive.
• Experience using governance and reporting platforms such as Nasdaq BoardVantage, Workiva, EDGAR Next, Toppan Merrill Bridge, Diligent Entities, or similar systems.
• Self-motivated, resourceful, and able to operate effectively in a fast-paced, deadline-driven environment.

Additional Compensation: KBR may offer bonuses, commissions, or other forms of compensation to certain job titles or levels, per internal policy or contractual designation. Additional compensation may be in the form of sign on bonus, relocation benefits, short term incentives, long term incentives, or discretionary payments for exceptional performance.

Benefits: KBR offers a selection of competitive lifestyle benefits which could include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.