Virtual Legal Assistant Jobs in Rutherford, NJ (NOW HIRING)

Responsibilities include working directly with the Recruiting team and Hiring Partners to support and execute the Firm's legal recruiting programs.

• Supports with the full lifecycle of candidates' applications, including processing applications, correspondence, and other logistics for direct applications, law school interview programs, as well as experienced attorney candidates;
• Maintains calendars of law school interview programs, including recruiting events, program dates and deadlines, as well as law school exam dates;
• Oversees interview logistics for assigned schools, which includes:
• • Interview packets;
  • Initial applicant selections;
  • Call back meetings; and
  • Post interview applicant correspondence.
• Compiles recruiting season outcome forms and surveys for various law schools;
• Identifies and secure associates to interview candidates, participate in outreach events, meet with students during second visits, and connect with prospective candidates;
• Assists with callback and return visit logistics, including scheduling meetings with associates, escorting applicants to interviews, candidate gifts, expense processing, cross-billing and other related logistics;
• Maintains law school and candidate e-files;
• Assist with the preparation of annual hiring goals, post-mortem booklets, and recruiting statistics;
• Assists with the administration of off-season applicant in-office and virtual interviews;
• Liaises with the Events team on recruiting events; coordinates logistics with law schools and represent the Firm at various events, using those opportunities to build relationships with candidates and support them through the process;
• Assists with the tracking and maintenance of departed Paralegal/law students;
• Assists with various aspects of Summer Associate Onboarding, including;
  • iCIMS related tasks, transcripts, biographies and background checks;
  • Liaising with the Office of General Counsel on various onboarding issues related to immigration, conflicts and splits;
  • CravathNet Annual Summer Associate Site Updates; and
  • Welcome lunches, various onboarding communications and orientation logistics.
• Assists with logistics for the Summer Associate Weekend;
• Coordinates Summer Associates' iManage files;
• Serves as a summer associate liaison, including conducting exit interviews and attending events, using those opportunities to build relationships with summer associates;
• Provides ongoing support for project sensitive information;
• Assists with database testing;
• Documents processes and procedures; and
• Performs other duties, as assigned.

• Bachelor's degree;
• 0-3 year(s) of related professional work experience;
• Ability to work and interact effectively with attorneys and administrative staff at all levels, and to develop a strong knowledge of the Firm, its culture, practices and policies;
• Ability to handle confidential information with discretion;
• Ability to work effectively in a team environment and collaborate across departments;
• Excellent written and verbal communication skills, combined with superior judgment;
• Strong organizational and coordination skills, with the ability to thrive in a fast- paced environment with changing priorities and competing deadlines;
• Capable of solving problems and proactively meeting deadlines;
• Proficiency in Microsoft Office Suite, and other legal personnel software (including PeopleSoft) and recruiting applications; ability to conduct online research and synthesize information; and
• Availability to work additional hours, as needed, including during peak recruiting periods.

This position is located in our New York office, and the hours are Monday through Friday, 9:00 a.m. to 5:00 p.m. in office. The estimated hourly pay range for this position is $30 to $35 plus overtime. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered.