Virtual Assistant Event Planner Jobs in Seattle, WA

Who We Are

The Lynnwood Event Center, operated by The District, is where our community comes together. From conventions and conferences to celebrations and community gatherings, we create spaces where people connect, celebrate, learn, and make lasting memories.

As Lynnwood's Public Facilities District (PFD), we're committed to creating exceptional experiences that strengthen our community and support local economic growth. Every event hosted at the Lynnwood Event Center helps build a more vibrant city while creating opportunities for residents, businesses, and visitors alike.

Why Work For Us

At The District, every event tells a story, and every experience leaves a lasting impression. The care you bring, the relationships you build, and the leadership you provide help transform great events into unforgettable experiences for our guests and community.

You'll join a team that values Transform, Trust, Thoughtfulness, and Teamwork, where collaboration and service excellence are at the heart of everything we do. Together, we're helping build more than a successful venue. We're helping build the future of Lynnwood.

More Than a Job

This is more than coordinating events. It's about creating experiences that bring people together and helping turn each client's vision into reality. Every detail you coordinate contributes to memorable moments, lasting relationships, and a welcoming place where our community can connect and celebrate.

Position Summary

The Event Coordinator supports the planning and execution of conventions, corporate meetings, social events, and community gatherings at the Lynnwood Event Center. Working closely with clients and internal teams, this role helps coordinate event details, maintain accurate documentation, and ensure every event is delivered with exceptional service and attention to detail.

Reporting to the Event Manager, the Event Coordinator plays an important role in creating seamless experiences while supporting the District's mission of bringing people together through exceptional events.

Key responsibilities include:

• Support clients throughout the event planning process by providing timely communication and exceptional customer service.
• Conduct venue tours and assist with social event inquiries and bookings.
• Prepare and maintain Banquet Event Orders (BEOs), room diagrams, event timelines, and planning documents.
• Coordinate event details with Operations, Culinary, Banquets, and Sales to ensure accurate communication across departments.
• Maintain event records, contracts, deposits, and client information within the event management system.
• Assist with on-site event coordination by supporting clients and operational teams during assigned events.
• Monitor event timelines, deadlines, and client deliverables to ensure successful execution.
• Support post-event documentation, billing coordination, and administrative follow-up.

Job Qualifications & Requirements

The ideal candidate will have the following qualifications:

• Two (2) or more years of experience in event coordination, hospitality, catering, hotel, venue operations, or a related field.
• Strong communication and customer service skills with a professional, client-focused approach.
• Excellent organization and attention to detail while managing multiple priorities.
• Working knowledge of Banquet Event Orders (BEOs), room diagrams, and event planning documentation.
• Experience with Microsoft Office and event management or CRM software.
• Flexibility to work evenings, weekends, and holidays as business needs require.

The following qualifications will help you stand out:

• Experience in a convention center, hotel, or full-service event venue.
• Experience supporting conventions, conferences, weddings, or social events.
• Familiarity with event management systems and CRM platforms.
• Passion for hospitality and creating exceptional guest experiences.

Benefits

At The District, we believe in supporting our employees both professionally and personally. Eligible employees enjoy a competitive benefits package that includes:

• Medical, dental, and vision insurance
• Washington State retirement
• Generous paid time off and paid holidays
• Life and disability insurance
• Flexible Spending Account (FSA) and Dependent Care Assistance Program (DCAP)

Join Our Team

If you're organized, passionate about hospitality, and excited to help create exceptional experiences, we'd love to hear from you.

Pay: $28.00 - $34.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person