Virtual Accounting Manager Jobs in Oregon (NOW HIRING)

WHO WE ARE

Since 1993, The Pathfinder Network (TPN) has been providing justice-system impacted individuals and their families the tools and support they need to be safe and thrive in our communities. We serve individuals experiencing incarceration, those reentering the community, those on forms of community supervision, their families, and their children, within 9 of Oregon’s 11 corrections facilities and in the community in Multnomah, Jackson, Marion, and Clackamas Counties. We develop and deliver a comprehensive scope of evidence-based, trauma-, gender- and culturally-responsive cognitive behavioral-based programs, including our proprietary, evidence-based curriculum Parenting Inside Out, which is the highest-rated parenting skills curriculum for parents involved with the criminal justice system. Our community programs feature holistic wraparound individual and group support and services. We serve an average of 3,000 people a year agency-wide.

We show up for our employees by providing support and resources in six key areas that make up our total package, and we always strive to expand on what we offer: compensation, development, wellness, benefits, recognition and service. This includes:

• Generous paid time off (12 accrued vacation days + 12 accrued sick days during your first year of employment, mental wellness hours)
• 17 paid days of significance each year
• Extended holiday days of significance with a week off at the end of the year and 3 4-day weekends
• Paid 30-minute lunch breaks
• Employer-paid employee-only medical, vision and dental coverage starting first day of employment
• Flexible Spending Account, Dependent Care Assistance Program, and employer-funded Lifestyle Spending Account
• 401k retirement plan with 3% employer match, fully vested immediately
• Employer-paid short-term disability and accidental death and dismemberment
• Supplemental virtual healthcare for employees and dependents
• Employment with TPN may mean you are eligible for Public Service Student Loan forgiveness
• Employee recognition program, staff appreciation awards and swag store
• Bilingual pay differential for eligible positions
• Shared Leadership model and opportunities to contribute to agency success and growth
• Development opportunities and trainings

We are intentional about building a healthy and thriving organizational culture and envision a community of staff, partners, volunteers, and donors who are deeply committed to equitable, just and anti-racist practices in every facet of our organization. We engage in continual learning and seek ways to operationalize equitable and inclusive practices. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.

At TPN, we envision communities that welcome all people, provide second chances, and create pathways to change. We believe all people have the capacity to change. We honor the dignity and worth of every individual, engage our clients and employees with compassion, and bring excellence to all we do. To learn more, go to https://www.thepathfindernetwork.org/about/.

HIRING PRACTICES

We admit that there is no such thing as the perfect candidate. Don’t be discouraged if you don’t meet each and every position requirement – instead, use your application to let us know what excites you about the role and what transferable skills or other qualities you would like to bring to TPN!

If reasonable accommodation or an alternative form of this application are needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact our Director of People & Culture at ewatson@thepathfindernetwork.org or 503.892.5396.

TPN hires a workforce representative of the communities we serve, understanding that a diverse workforce strengthens our organization. We value diversity and support a positive and welcoming environment where all employees can thrive.

In practice, this means we do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, status as a parent, marital status or political affiliation. We also take seriously the idea that our work benefits from a genuine commitment to diversity, by considering applications from individuals representing all kinds of backgrounds.

WHAT YOU WILL BE COUNTED ON TO DO

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.

As the Accounting Manager, you will work closely with the Finance Team, which consists of the Director of Finance and Accounting Specialists, to maintain organizational internal controls, accounting policies and procedures, statutory financial requirements and best practices, and organizational mission, vision and values. You will be a fully contributing member of the Finance Team and will help provide data and analysis – along with recommendations – to ensure the ability to accurately report on the financial status of the agency, and to be able to provide insights into future operation and financial decisions.

Responsibilities

Financial Close

• Manage all departmental functions, including A/R and A/P, general invoicing and dues billing, collections, banking, cash reconciliations, and cash management.
• Support Director of Finance in managing agency financial operations.
• Prepare first draft of financial statements, agenda, and review with the Director of Finance.
• Create quarterly reports/KPIs for Board of Directors packet and review with the Director of Finance.
• Create new general ledger accounts and monitor for accuracy.
• Review of cash receipts, AP invoices, AR transactions for accuracy and timeliness.
• Generate contract invoices and prepare revenue accruals.
• Review payroll batch and prepare payroll journal entries.
• Prepare journal entries - prepaid, depreciation, accruals, expense allocation, and net asset release.
• Reconcile general ledger accounts at month-end and fiscal year-end.
• Assist in the completion of audit requests by external CPA and funders.
• Process Parenting Inside Out credit card transactions as requested.
• Prepare timely responses to all government registrations and other external correspondence.
• Other duties as assigned.

Financial Analysis and Reporting

• Review and track unallowable/allowable expenses from contract agreements.
• Analyze and release donor-restricted funds.
• Maintain analysis and forecast reports of funder activities and report information to departments.
• Perform analysis of 1099 vendors and draft 1096/1099 forms for calendar year-end.
• Prepare quarterly sales tax filings for qualifying jurisdictions.
• Calculate bi-annual royalties for partnered-impact activities.
• Assist in the completion of workers compensation audit requests.
• Support in the implementation of financial systems improvements and maintain internal controls.

Supervision

• Manage and motivate Accounting Specialists and collaborate to develop performance goals with action steps to support their success and growth.
• Ensure staff and teams are resourced and supported to remove barriers and problem-solve.
• Support internal collaboration among departments.
• Assist with individual observations of staff, provide feedback, training and coaching.
• Facilitate regular team meetings while fostering a team environment and support staff’s professional development.

Participation in Shared Leadership (=5% of your time)

• Be a champion in the shaping and sustaining of a diverse, equitable, inclusive and just workplace, with a focus towards creating racial equity.
• Participate on cross-departmental teams or committees regarding organizational policies, processes and work environment.
• Participate in Temporary Teams, Equity Team, Employee Resource Groups, and other teams.
• Contribute individualized skills, knowledge, experience and expertise to help the agency reach its mission.

WHO YOU WILL BE COUNTED ON TO BE

Required Cultural Values: Staff are expected to embody certain cultural values to support TPN’s mission: communicate effectively, value one another, show respect, demonstrate accountability, display a high level of self-awareness, participate in shared leadership and continuous growth and learning, live values of diversity, equity, inclusion, justice, and belonging and engage in personal work to further DEIJB values and impact.

Commitment to Racial Justice. Staff are expected to interact effectively across racially diverse teams, partners, and experiences, apply a racial equity lens in their work and commit to the ongoing work required to move TPN toward a more diverse, equitable, and inclusive and just organization.

Experience and skills we are interested in:

• 4-5 years of experience
• Bachelor’s degree or equivalent
• Strong background in finance, accounting, and/or bookkeeping
• Understanding of generally accepted accounting principles (GAAP)
• Core computer skills in word processing, database management and spreadsheets
• Excellent verbal and written communication skills
• Capacity to correspond and work respectfully with diverse teams
• Working knowledge of various accounting systems including Financial Edge, preferred
• Working knowledge of payroll systems, such as Paylocity, preferred
• Experience in non-profit accounting
• Must possess a valid driver’s license and have access to a motor vehicle during work hours that is covered by adequate car insurance
• Must pass a criminal history background back, employment verification, motor vehicle records check, and drug screen, that does not test for marijuana

OTHER INFORMATION

Working Conditions/Travel Requirements

The Pathfinder Network follows public health guidance for any public health emergencies and will remain in compliance with any vaccination or isolation requirements from partner agencies.

This job operates within an office and community service delivery setting. This is largely a sedentary role and this role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel; and reach with hands and arms.

This is a full-time, exempt position. Typical days of work are Monday through Friday; however, evening and weekend work may be required as needed. This role is 60% in person, with the possibility of up to 40% remote work.

Travel may be required between TPN work locations across the State of Oregon, which may require an overnight stay.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Compensation and Benefits: This is an exempt, full-time position. The hiring rate for this position is $76,528 - $78,824 per year, DOE. Salary offers are determined in conjunction with an internal pay equity assessment.