Vice President H1B Jobs (NOW HIRING)

45747BR

Extended Job Title:

Executive Admin Assoc

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Performs administrative and coordinative work in the Office of a Vice President or above to ensure the smooth operation and functioning of the office. Responsibilities involve the application of constructive measures and appropriate solutions to complex procedural and administrative matters. Duties may also include the coordination of office procedures and policies and high level secretarial support. May supervise office/clerical staff and possibly administrative support staff.

Texas Tech Health El Paso (TTEP) is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas.

Additionally, this position is not eligible for remote or hybrid opportunities. All work is required to be performed onsite at TTEP.

Requisition ID:

45747BR

Optional Attachments:

Transcript

Travel Required:

Up to 25%

Major/Essential Functions:

• Provide comprehensive administrative support for the Executive Office, including the President, Senior Executive Assistant to the President, Vice Presidents, and Executive Associates by delivering exceptional customer service. Answer main phone line timely, greet guests, and respond to inquiries.

• Support the day-to-day administrative functions and operations of the Executive Office.

• Coordinate logistics for Executive Office meetings, educational activities, and institutional events, including room reservations, Sysaid tickets for IT support, audiovisual support, facilities requests, catering, scheduling, communications, and timelines.

• Assist with meeting support, including serving as note taker for Executive Office meetings, committees, and institutional events, as needed.

• Coordinate travel arrangements, reimbursements, and related documentation for Executive Office leadership as assigned.

• Assist Executive Office leadership with project workflow, communications, project management, and coordination of institutional initiatives and special projects.

• Help coordinate presidential and institutional events in collaboration with internal departments, including Institutional Advancement, when appropriate.

• Assume flexible, short-term assignments and special projects to support Executive Office priorities.

• Process financial transactions including purchasing, travel, direct pays, expense reports, and PCard expense management while ensuring compliance with institutional policies.

• Monitor expenditures and maintain appropriate budget documentation. Serve as a TechBuy Shopper or purchasing representative for Executive Office operational needs, including office supplies and equipment.

• Maintain databases for incoming documents requiring Executive Leadership review and signatures.

• Maintain Executive Office records and administrative tracking systems to support organizational efficiency.

• Oversee the Property Management Inventory System.

• Ensure institutional equipment is properly tagged, verified, and certified during annual inventory processes.

• Coordinate Executive Office participation in institutional campaigns and designated organizational initiatives.

• Build, foster, and maintain professional working relationships with faculty, staff, students, community partners, and visitors while providing outstanding customer service.

• Stock the refrigerators with beverages to ensure a continuous supply of drinks for visitors, coordinate daily mail pickup and outgoing mail drop-off, replenish coffee and coffee/tea supplies as needed, as well as other kitchen supplies.

• Remains current with all licensure, certifications and mandatory compliances and trainings required of this position.

• Personally, and consistently, demonstrate, display and act in accordance with Texas Tech Health El Paso’s Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.

• Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP Ops, etc.).

• Perform all other duties as assigned.

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications of the individual selected

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

• 4 to 5 years experience in an institution of higher learning; Job related education may substitute for part of the required experience.

Campus:

HSC - El Paso

Department:

President TTUHSC at El Paso

Required Attachments:

Resume / CV

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Executive and Admin Assistants

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

• Bachelor's degree plus 4 years skilled administrative experience; OR

• Combination of education and/or related experience to equal 8 years.

Does this position work in a research laboratory?:

No

Navy Enlisted Classification Code:

AZ, RP, YN, 641X, 741X

Army Military Occupational Specialty Code:

36B, 42A, 56M

Air Force Specialty Code:

3A1X1, 8A200

Marine Military Occupational Specialty Code:

0111

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx .