Vendor Management Associate Jobs in Reston, VA (NOW HIRING)

Labor Mobility Partnerships (LaMP) works to develop large-scale, effective, legal pathways for workers to access quality jobs across borders. Our vision is a globally mobile workforce, in which high-income countries escape the harms of demographic decline and workers have exponentially greater opportunity for economic advancement.  

The global context of LaMP’s work is that high-income countries are rapidly aging, facing a gap of almost 400 million workers by 2050 to maintain their current economic structure and social contract.  Meanwhile, there is a massive youth bulge in developing countries and countries struggle to create enough jobs.  This creates a win-win potential for labor mobility and those who manage to secure work in OECD countries can expect to experience life-changing increases their income (6 to 15 times) even if only on a short-term basis. Improving labor mobility systems globally will benefit all actors involved — for the worker who gains quality employment and dramatically improves their income, for the receiving country which acquires needed workers, and for the sending country which secures remittances and needed employment opportunities.   

LaMP hopes to expand opportunity for legal pathways for work by: delivering proof-of-concept projects that demonstrate the impact of labor mobility and pave the way for market expansion, developing evidence for policy advocacy and influence, and building global coalitions of committed champions.  

LaMP is seeking an experienced and event-savvy Interim Operations Associate to provide maternity cover for our Operations Associate from early August 2026 through the end of December 2026. This temporary role is central to the successful planning and execution of LaMP’s international conference taking place during the contract period, while also ensuring continuity across day-to-day operations, financial coordination, and global team support. 

Reporting to the Operations Manager, this role will be based in Washington, DC. For the first 3-4 weeks, the Interim Operations Associate will work in close partnership with the outgoing Operations Associate during a structured handover period, ensuring seamless coverage of administrative, financial, logistical, and event-related responsibilities. The role is fully remote, with the expectation of in-person co-working in Washington, DC with the Operations Manager one to two days per week to accelerate onboarding and tight coordination. 

As a registered non-profit in the US and Germany, LaMP offers exposure to cross-regional, multi-million-dollar projects spanning 10+ countries, with funding exceeding $10 million from multinational organizations, companies, and philanthropic foundations. The ideal candidate brings demonstrated event management expertise, exceptional organizational skills, and the ability to hit the ground running in a fast-paced non-profit environment. 

Key Responsibilities 

1. Conference and Communications Management (Primary Focus) 

• Lead operational and logistical planning for LaMP’s international conference, including venue coordination, vendor management, attendee registration, and on-site execution 

• Draft and publish social media and other event material including digital and physical for the event in coordination with the Communications Manager 

• Coordinate international travel logistics and visa applications for staff, speakers, and consultants attending the conference 

• Develop and maintain the conference run-of-show, agenda materials, registration tracking, and participant communications 

• Support conference budgets, contracts, and invoicing  

• Serve as the primary operational point of contact for conference logistics across multiple time zones, both pre-event and on-site 

• Manage post-conference follow-up, including expense reconciliation, participant surveys, and documentation 

2. Programmatic Support 

• Support Project Managers with grant management activities, including preparing, reviewing, and tracking accounts receivable and accounts payable invoices, and drafting and filing contracts 

• Review and refine project materials, including slide decks and visual content; provide proofreading and formatting support 

• Conduct small to medium-sized research tasks to support active projects as needed 

• Maintain project files and organize documentation for easy access; ensure files remain up to date 

3. General Administrative Support 

• Respond to general inquiries from staff regarding internal processes and procedures 

• Assist with scheduling meetings across global time zones 

• Support completion of organizational and funder-related forms and contracts 

• Organize and manage routine event logistics outside the conference, including invitations, agendas, and participant follow-ups for webinars 

• Organize and complete visa applications and other travel forms for staff and consultants 

• Ensure SaaS platforms (including LaMP’s CRM) remain functional and up to date 

• Support onboarding of any new staff or consultants who join during the contract period  

4. Financial Management (light touch) 

• Support organization-wide financial health by working with the Operations Manager and Accountants to keep program budgets updated and ensure expenses are allocated correctly 

• Assist in gathering documentation for donor or client financial reporting, including reimbursements 

Experience: 3–5 years of experience in operations, project administration, or event management. Candidates should have led or co-led at least one full-cycle event, preferably an international or multi-day conference. 

Event Management Expertise (Required): Demonstrated success managing complex events including venue and vendor selection and management, international travel and visa logistics, registration systems, mailing list management, and developing social media and other marketing material. 

Skills: 

• Familiarity with CRM tools and SaaS platforms, especially Mailchimp and Monday.com; comfortable picking up new systems quickly 

• Outstanding organizational skills and attention to detail 

• Ability to manage multiple competing priorities under time pressure 

• Fluency in English required; working proficiency in Spanish (written and spoken) strongly preferred l 

• Excellent communication and interpersonal skills for working with a global, multicultural team 

Flexibility: Willingness to work irregular hours on occasion to coordinate with team members in other time zones, particularly in the run-up to the international conference. 

Location: Remote in Washington, DC with expectation of 1-2 days per week of in-person co-working with the Operations Manager. Local DC-area candidates strongly preferred to support fast onboarding and tight coordination during the conference period. 

Contract Type & Duration: Fixed-term, full-time. Anticipated start date of early August 2026 (to enable a 3–4 week overlap with the outgoing Operations Associate) through December 2026. Specific dates negotiable for the right candidate. 

Compensation: Pro-rated based on an annual salary range of USD 63,000–75,000, commensurate with experience and reflective of the DC labor market and condensed contract scope. Benefits package available per LaMP’s standard policies for fixed-term hires. 

How to Apply: Please submit a one-page cover letter and resume through the SmartRecruiters portal. Given the time-sensitive nature of this role, applications will be reviewed on a rolling basis. Early applications are strongly encouraged. 

LaMP is an equal opportunity employer and is committed to a diverse and inclusive workplace. All your information will be kept confidential according to EEO guidelines.