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Vendor Maintenance Jobs (NOW HIRING)

GreenWood, Inc.

Vendor Master Assistant

Greenwood, SC

$19 - $20/hr

* Monitor requests through the vendor maintenance email addresses. Ensure accurate and timely completion of the requested action. This includes reviewing the request for accurate information ...

LAPMG

Maintenance Vendor Coordinator

Studio City, CA · Hybrid

$23 - $27/hr

Maintenance Vendor Coordinator Location: Studio City, CA 91604 Schedule: Monday to Friday, 8:00 AM - 5:00 PM (1-hour lunch) Pay Rate: $23.00 - $27.00 per hour Work Arrangement: Hybrid - 4 days in ...

Growth Ortho

Accounts Payable Specialist

Lexington, KY · Remote

$21.75 - $28/hr

Vendor maintenance (W-9s, banking info) * Support for annual 1099 filings * Resolve payment issues and reconcile vendor statements * Collaborate with clinics and internal teams * Contribute to month ...

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KEESLER FEDERAL

Vendor Analyst I Biloxi 5181

Biloxi, MS · On-site

Maintain records of qualified vendors for services within assigned area of responsibility; escalate vendor risk and compliance issues to the appropriate entity. * Acts as the second line of defense ...

Newrez

Director Vendor Management

Coppell, TX · On-site

Tracking,managementand maintenance of vendor issues. * Ensure strong oversight of vendor risks and provide insight on existing and potential risks. * Partners with Business Units and Vendor partners ...

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How much do vendor maintenance jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for vendor maintenance in the United States is $31.57, according to ZipRecruiter salary data. Most workers in this role earn between $23.08 and $38.22 per hour, depending on experience, location, and employer.

What is vendor maintenance?

Vendor maintenance is the process of managing and updating information about vendors or suppliers within a company's systems, such as accounts payable or procurement databases. This includes adding new vendors, updating existing vendor details like contact information and payment terms, and ensuring compliance with company policies and regulatory requirements. Effective vendor maintenance helps ensure accurate payments, reduces errors, and supports strong business relationships with suppliers.

What are some common challenges faced in a Vendor Maintenance role, and how can I prepare for them?

A common challenge in Vendor Maintenance is managing large volumes of vendor data accurately while ensuring compliance with company policies and regulatory requirements. You'll often need to coordinate with procurement, finance, and IT teams to resolve discrepancies and keep records up-to-date. Attention to detail, strong communication skills, and proficiency with enterprise resource planning (ERP) systems are essential for success. Familiarizing yourself with your organization's vendor onboarding and verification processes before starting can help you hit the ground running and minimize errors.

What is the difference between Vendor Maintenance vs Vendor Coordinator?

AspectVendor MaintenanceVendor Coordinator
CredentialsTypically requires basic administrative or clerical skills, sometimes certifications in procurement or supply chainOften requires similar skills, with additional emphasis on communication and coordination
Work EnvironmentOffice setting, data entry, database managementOffice environment, liaising with vendors and internal teams
Employer & Industry UsageUsed in procurement, supply chain, and vendor management departmentsCommon in procurement, logistics, and vendor relations roles

Vendor Maintenance focuses on updating and managing vendor data within systems, ensuring accuracy and compliance. Vendor Coordinator involves coordinating between vendors and internal teams to facilitate smooth operations. While both roles require communication and organizational skills, Vendor Maintenance is more data-focused, whereas Vendor Coordinator emphasizes relationship management and coordination.

What are the key skills and qualifications needed to thrive as a Vendor Maintenance Specialist, and why are they important?

To thrive as a Vendor Maintenance Specialist, you need strong attention to detail, data entry accuracy, and familiarity with accounts payable processes, often supported by a background in business administration or finance. Proficiency with ERP systems like SAP or Oracle, as well as Microsoft Excel, is typically required. Strong organizational skills, effective communication, and problem-solving abilities help you manage vendor relationships and resolve discrepancies efficiently. These skills ensure accurate vendor records, timely payments, and compliance with company policies, which are crucial for smooth business operations.
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Vendor Maintenance jobs near you
Service Operations (SO) Vendor Manager

Service Operations (SO) Vendor Manager

Rooms To Go Corporate

Seffner, FL • On-site

Full-time

Posted 14 days ago

Rooms To Go rating

7.2

Company rating: 7.2 out of 10

Based on 71 frontline employees who took The Breakroom Quiz

17th of 59 rated furniture retailers

Job description

The Service Operations (SO) Vendor Manager is responsible for the management of vendors across the enterprise for all vendor management tasks within the Vendor Management Life Cycle. The SO Vendor Manager will provide expertise and hands-on task completion with vendor onboarding, offboarding, contract management, vendor negotiations, legal reviews, financial reviews, and any ad hoc requests pertaining to vendors. The vendor manager will review pricing, conditions of sale, contract terms, request for proposal, scope of work, software licenses, project plans, budgets and other documents to ensure Rooms To Go and its affiliates are attaining maximum value from its vendor relationships. The ideal candidate will possess a passion for quality, strong communication, time management skills, and excellent organizational and interpersonal skills with the ability to prioritize and address multiple vendor initiatives at any one time. The Vendor Manager role must also know the core responsibilities of the SO Procurement Analyst position as the Vendor Manager will supplement that role as needed.
Responsibilities:
  • Respond to requests and proactively execute the procurement strategy for the Admin and Procurement Services Operations.
  • Procurement of goods and services, in compliance of all department policies, procedures, and standards.
  • Lead collaboration with IT Asset Management team to analyze asset trends and proactively engage suppliers to secure goods, high value and to decrease operational risks associated to out-of-stock items.
  • Lead collaboration with IT organizations in provisioning services to enable Rooms To Go to collectively meet customer and organization goals.
  • Lead collaboration with Finance and Accounting teams to review and approve vendor invoices as well as helping them to resolve any issues tied to invoice payments, credits, and other ad hoc requests.
  • Lead collaboration with Legal teams to review contract verbiage ensuring each vendor agreement is in compliance with Rooms To Go legal standards.
  • Lead collaboration with Vendors to ensure they meet Rooms To Go standards and practices while delivering good on their contractual agreements for products and services.
  • Lead collaboration with any number of internal Rooms To Go Product Owners and associated stake holders to ensure they are following Rooms To Go standards and practices around how we do business with vendors, while helping to ensure the Product Owner's expectations are being met by the vendors they choose to do business with.
  • Lead collaboration with Senior Executives to ensure vendor products and services are in alignment with company goals and achieve final approvals on any vendor spend reaching their spending approval levels.
  • Review and validate hardware, software and services requisitions, purchase orders, scope of work documents and vendor maintenance contracts.
  • Prioritizes workload to ensure adequate capacity and timely delivery for current and forecast needs.
  • Validation of prospective technology suppliers in accordance with the vendor management standards and ensures ongoing vendor compliance and performance.
  • Work with key stakeholders to drive improvements through communicating needs and requirements related to the specific business services and functional areas of responsibility.
  • Maintain Vendor Management and Procurement Standards and Practices.
  • Provide training, as needed, to any number of stakeholders for Vendor Management and Procurement Standards and Practices.
  • Maintain supplier records, contracts, agreements as well as compliance reporting.
  • Maintain relevant supplier metrics.
  • Reconciliation of purchase orders & invoices.
  • Resolution for billing & invoicing issues.
  • Complete weekly, monthly, or any other cadence of expense reporting needed.
  • Manage corporate credit cards and their respective purchases for each team or affiliated entity as needed.
  • Manage a subordinate team of SO Procurement Analysts as needed.

Qualifications:
  • Three or more years direct work experience in a purchasing or procurement capacity.
  • One or more years direct work in a Vendor Management role or directly working with Vendors.
  • Candidates need to have verifiable expertise with:
  • Procurement and vendor management technical competence with purchase management software and procurement systems.
  • Managing of Vendors from Onboarding to Offboarding procedures.
  • Managing Vendor contracts from draft to completion of signatures or final draft.
  • Contracts and Renewals negotiations.

Rooms To Go is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

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