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Vendor Maintenance Jobs (NOW HIRING)

RR Donnelley

Vendor Maintenance Coordinator

Nashville, TN · On-site

$39K - $55K/yr

Handles vendor record maintenance to include updates to vendor payment terms, tax information, remittance information, and other miscellaneous data in a timely manner * Acts as primary liaison ...

RR Donnelley

Vendor Maintenance Coordinator

Nashville, TN · On-site +1

$39K - $55K/yr

Handles vendor record maintenance to include updates to vendor payment terms, tax information, remittance information, and other miscellaneous data in a timely manner * Acts as primary liaison ...

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How much do vendor maintenance jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for vendor maintenance in the United States is $31.57, according to ZipRecruiter salary data. Most workers in this role earn between $23.08 and $38.22 per hour, depending on experience, location, and employer.

What is vendor maintenance?

Vendor maintenance is the process of managing and updating information about vendors or suppliers within a company's systems, such as accounts payable or procurement databases. This includes adding new vendors, updating existing vendor details like contact information and payment terms, and ensuring compliance with company policies and regulatory requirements. Effective vendor maintenance helps ensure accurate payments, reduces errors, and supports strong business relationships with suppliers.

What are some common challenges faced in a Vendor Maintenance role, and how can I prepare for them?

A common challenge in Vendor Maintenance is managing large volumes of vendor data accurately while ensuring compliance with company policies and regulatory requirements. You'll often need to coordinate with procurement, finance, and IT teams to resolve discrepancies and keep records up-to-date. Attention to detail, strong communication skills, and proficiency with enterprise resource planning (ERP) systems are essential for success. Familiarizing yourself with your organization's vendor onboarding and verification processes before starting can help you hit the ground running and minimize errors.

What is the difference between Vendor Maintenance vs Vendor Coordinator?

AspectVendor MaintenanceVendor Coordinator
CredentialsTypically requires basic administrative or clerical skills, sometimes certifications in procurement or supply chainOften requires similar skills, with additional emphasis on communication and coordination
Work EnvironmentOffice setting, data entry, database managementOffice environment, liaising with vendors and internal teams
Employer & Industry UsageUsed in procurement, supply chain, and vendor management departmentsCommon in procurement, logistics, and vendor relations roles

Vendor Maintenance focuses on updating and managing vendor data within systems, ensuring accuracy and compliance. Vendor Coordinator involves coordinating between vendors and internal teams to facilitate smooth operations. While both roles require communication and organizational skills, Vendor Maintenance is more data-focused, whereas Vendor Coordinator emphasizes relationship management and coordination.

What are the key skills and qualifications needed to thrive as a Vendor Maintenance Specialist, and why are they important?

To thrive as a Vendor Maintenance Specialist, you need strong attention to detail, data entry accuracy, and familiarity with accounts payable processes, often supported by a background in business administration or finance. Proficiency with ERP systems like SAP or Oracle, as well as Microsoft Excel, is typically required. Strong organizational skills, effective communication, and problem-solving abilities help you manage vendor relationships and resolve discrepancies efficiently. These skills ensure accurate vendor records, timely payments, and compliance with company policies, which are crucial for smooth business operations.
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Vendor Maintenance jobs near you
Vendor Maintenance Coordinator

Vendor Maintenance Coordinator

RR Donnelley

Nashville, TN • On-site

$39K - $55K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

Job description

Company Description

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry's most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Job Description

Job Summary

Under direct supervision responsible for the daily review, verification, and completion of vendor maintenance requests submitted by internal users. Provides support for virtual payable vendor enrollment, research, and actioning of address corrections for returned/undeliverable AP checks. Serves as level 1 escalation for offshore inquiries and partners with Vendor Maintenance Analyst on annual 1099 reporting. Supports projects, acquisitions, and integrations.

Responsibilities

  • Responsible for maintaining the integrity, accuracy, and timely processing of vendor adds and changes
  • Handles vendor record maintenance to include updates to vendor payment terms, tax information, remittance information, and other miscellaneous data in a timely manner
  • Acts as primary liaison between onshore and offshore vendor maintenance teams and provides support across the organization for vendor maintenance requirements
  • Responsible for the review and approval of vendor registration in the Ariba network
  • Performs all vendor master banking-related additions and/or changes related to EFT/IACH processes
  • Provides support for Virtual Payables enrollment campaigns
  • Research address corrections for Accounts Payable checks returned as undeliverable
  • Responsible for gathering vendor W9/W8's to support vendor address change requests
  • Other projects as assigned or requested
Qualifications
  • High School Diploma or equivalent required
  • One year of experience in a high-volume Accounts Payable department preferred
  • Intermediate skills in Microsoft Excel
  • Strong attention to detail, problem-solving, and communicating clearly
  • Ability to multi-task, work with deadlines, and respond to change
  • Knowledge of SAP and/or Ariba a plus
Additional Information

RRD's current salary range for this role is $39,500 to $55,300 / year. The salary range may be adjusted based on the applicable geographic location of the hired employee, and the range may change in the future. At RRD, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions may vary based upon, but not limited to education, skills, experience, proficiency, performance, shift and location. Depending on the role, in addition to base salary, the total compensation package may also include participation in a bonus, commission or incentive program. RRD's benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.
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All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans

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