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POSITION SUMMARY:

Under the direction of the Assistant Tribal Manager and the Executive Secretary, this part-time position will float between administrative assignments within the tribal administration building and tasks will include answer telephones, greet and direct visitors, and perform general clerical and customer service duties. This position serves as the first point of contact with visitors and members visiting Tribal Administration. The OG Building Assistant will meet academic and professional qualifications, demonstrate dedication to excellent employee and guest service, and support the mission and objectives of Bay Mills Indian Community.

ESSENTIAL FUNCTIONS:

1. Answer telephone, screen, and direct calls to the appropriate department. Take and relay messages to various departments/people. Provide callers with information, i.e. email addresses, hours, company fax numbers, mailing addresses, directions, and other related information.

2. Knowledge of staff movements in and out of the office.

3. Submit Supply Requisitions for ordering office supplies in addition to receiving and distributing office supplies to applicable staff.

4. Posting Tribal Notices, i.e., Job Postings, GTC meetings, Committee Vacancies, and other notices as requested.

5. Ensure that the reception area and departmental kitchens are neat and clean.

6. Assist co-workers in filling out and submitting check requests, travel documentation, and other forms as needed.

7. Logging all Transportation Program information (miles, riders, revenues, etc.) while on-duty.

8. Other clerical duties as assigned, i.e., photocopying, faxing, scanning, filing, typing, correspondence composition, flyer creation, etc.

9. Receive and sort all incoming and outgoing mail (including inter-office transmittals).

10. Deliver mail to each Tribal Building (16 locations).

11. Preparing outgoing mail/packages for pick-up (weighing and attaching proper postage). Receive and sign for packages from delivery services (USPS/UPS/FedEx).

12. Requisition of mail supplies (ink cartridges, meter strips, certified mail forms, etc.), as well as office supplies (pens, notebooks, folders, etc.).

13. Assist with taking or recording official minutes when needed.

14. Fills in for Security Receptionist as needed. This includes screening all persons prior to entry, keeping a log for entry and security purposes, monitoring CCTV to detect security concerns for the facility, and communicating or escorting visitors to the appropriate person and/or department, all while promoting a warm and welcoming environment.

15. Assist with coordination and planning of events on behalf of Tribal Administration, i.e., GTC meetings, planned conferences, or weekly meetings.

16. Communicate announcements and regular news or updates with Bay Mills media coordinators, and share information with tribal public via email and flyer postings.

17. Type Tax Exemption Certificates for eligible Tribal Members; Type Registration for Vehicles for Resident Tribal Members.

18. Other duties may be assigned within the scope and complexity of this position's essential functions.

19. Must attend all mandatory training designated by the Human Resources Department and/or Department Directing.