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University Assistant - Accounts Payable

New Haven, CT • On-site

Southern Connecticut State University
Colleges, Universities, and Professional Schools • 11 - 50 employees
Learn more about Southern Connecticut State Universityexternal

$19 - $24/hr

Part-time

Re-posted 13 days ago

Key responsibilities

  • Assist with processing invoices, issuing payments, and managing vendor records to ensure accurate and timely financial transactions.

  • Support the maintenance of financial records within Banner and related systems, including vendor setup, updates, and reconciliation activities.

  • Respond to vendor and departmental inquiries regarding payment status, discrepancies, and related issues.

Job description

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    University Assistant - Accounts Payable
    Position: University Assistant
    Department: Accounts Payable
    Category: Part-time
    Date Posted: 4.1.2026
    Application Deadline: Until Filled
    Department Description
    The Accounts Payable Office supports the financial operations of the University by ensuring timely, accurate, and compliant processing of vendor payments. The department works closely with campus departments and external vendors to maintain financial integrity, provide excellent customer service, and uphold university and regulatory standards.
    Position Summary
    The University Assistant (UA) works under the supervision of the Accounts Payable Coordinator and assists with the daily operations of the Accounts Payable office. This position supports invoice processing, payment distribution, vendor maintenance, and compliance-related activities to ensure efficient and accurate financial operations.
    Position Description
    • Process invoices for payment in accordance with university policies and procedures.
    • Issue vendor payments via check, ACH, and other approved payment methods.
    • Initiate and manage stop payment requests, coordinate reissuance of payments as necessary.
    • Research and respond to vendor and departmental inquiries regarding payment status and discrepancies.
    • Assist with the setup and maintenance of vendor records, including ACH/direct deposit enrollment and updates.
    • Maintain accurate financial records within Banner and related systems.
    • Research outstanding checks and prepare due diligence letters; track responses and returned mail.
    • Support the escheatment process by preparing required documentation and ensuring compliance with state deadlines.
    • Investigate and resolve bank discrepancies and payment-related issues.
    • Assist with new vendor setup and updates to existing vendor information.
    • Support the annual 1099 reporting process, including data review, correction, and preparation of forms to meet the January 31 deadline.
    • Provide customer service support to campus departments and external vendors regarding payment inquiries.
    • Assist with special projects and perform other duties as assigned by the Accounts Payable Coordinator.

    Qualification
    • Experience in a financial, accounting, or administrative setting preferred.
    • Strong organizational and multitasking abilities.
    • Strong written and verbal communication skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
    • Familiarity with financial systems (e.g., Banner) is a plus.
    • Ability to work independently and as part of a team.
    • High level of professionalism and confidentiality.
    • Ability to manage multiple priorities and meet deadlines.
    • Performs other duties and responsibilities related to those described above as needed.
    • Associate's or Bachelor's degree preferred (or currently pursuing).

    Application Instructions
    Interested candidates should submit a cover letter, current resume, and availability via email to: Dale Bodyk, Accounts Payable Coordinator, BodykD1@southernct.edu . Applications will be reviewed on a rolling basis until the position is filled.

    Apply