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CSUMB

University Controller

Monterey, CA · On-site

$12K - $14K/mo

Administrator III Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range ... The university's Strategic Plan prioritizes inclusive excellence through recruiting and investing ...

TCS Education System

University Librarian

Chicago, IL · On-site

The University Librarian is the chief administrator for the University Library which includes its locations in Anaheim, Chicago, Dallas, Los Angeles, and Washington DC. It also includes any future ...

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University Administrator information

What is a university administrator?

University Administrators are professionals responsible for managing the operations, policies, and resources of colleges and universities. Their duties can include overseeing academic programs, managing budgets, coordinating student services, and ensuring compliance with regulations. They often work in roles such as deans, registrars, department heads, or directors of various university offices. University Administrators play a vital role in supporting the institution's mission and ensuring a positive environment for students, faculty, and staff.

What are the key skills and qualifications needed to thrive as a university administrator?

To thrive as a University Administrator, you need expertise in organizational management, higher education policies, and typically a master's degree in education administration or a related field. Familiarity with student information systems, budgeting software, and accreditation processes is commonly required. Strong leadership, interpersonal communication, and problem-solving skills help in managing staff, faculty, and student concerns effectively. These abilities ensure efficient university operations, compliance, and a supportive academic environment.

What are some common challenges faced by university administrators, and how can they be addressed?

University Administrators often encounter challenges such as balancing the needs of faculty, staff, and students, managing budget constraints, and adapting to changes in educational policy or technology. Effective communication and problem-solving skills are crucial for navigating these complexities. Building strong relationships across departments and staying informed about institutional goals can help administrators anticipate issues and implement proactive solutions. Additionally, ongoing professional development can equip administrators with the latest best practices in higher education management.

What is the difference between University Administrator vs Academic Advisor?

AspectUniversity AdministratorAcademic Advisor
Required CredentialsBachelor’s degree often required; advanced degrees preferredBachelor’s degree typically required; some roles may prefer a master’s
Work EnvironmentAdministrative offices, university departmentsAcademic departments, student services offices
Employer & Industry UsageUniversities, colleges, higher education institutionsUniversities, colleges, higher education institutions
Common Search & Comparison IntentUnderstanding administrative roles in higher educationGuidance for students or prospective advisors

While both roles are integral to higher education, a University Administrator manages broader administrative functions, policies, and operations within the institution. An Academic Advisor focuses on guiding students academically, helping them select courses and plan their educational paths. The roles often overlap in the university environment but serve distinct purposes.

How do you become a university administrator?

To become a university administrator, candidates typically need a bachelor's degree in education, management, or a related field, along with several years of experience in higher education or administrative roles. Many positions also require a master's degree or higher, strong leadership skills, and knowledge of university policies and operations.

What does a university administrator do at a university?

A university administrator manages various operational and administrative functions within a university, including overseeing student services, faculty support, budgeting, and compliance with policies. They often coordinate between departments, handle administrative tasks, and use management software to ensure smooth campus operations.

What cities are hiring for University Administrator jobs?

Cities with the most University Administrator job openings:

What states have the most University Administrator jobs?

States with the most job openings for University Administrator jobs include:

What are popular job titles related to University Administrator jobs?

For University Administrator jobs, the most frequently searched job titles are:

University Administrator jobs near you
Infographic showing various University Administrator job openings in the United States as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 84% Full Time, 13% Part Time, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Business Administrator II, Physics & Astronomy

Newark, DE • On-site

University of Delaware
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about University of Delawareexternal

Full-time

Re-posted 8 days ago

University Of Delaware rating

5.7

Company rating: 5.7 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

Job description

Business Administrator II, Physics & Astronomy

Apply now Job no: 503344
College / VP Area: College of Arts & Sciences
Work type: Staff
Location: Newark, DE
Categories: Administrative Support, Full Time

PAY GRADE: 31E 

CONTEXT OF THE JOB:

The College of Arts and Sciences (CAS) is the largest college at the University of Delaware, comprising 22 academic departments, 2 academic centers, and 37 interdisciplinary centers, programs, and institutes across the arts, humanities, social sciences, and natural sciences.,  CAS plays a central role in the University's academic mission, providing foundational coursework for all UD students and serving more than  8,400 undergraduate and graduate majors.  CAS is home to over 520 full-time faculty who are nationally and internationally recognized scholars and innovative teachers.  With annual sponsored research expenditures exceeding $40 million, the College supports significant interdisciplinary research and maintains outstanding teaching and research facilities.  Supported by over 425 staff members and 45 postdoctoral fellows and researchers, CAS operates with annual expenditures of over $152 million and serves as a hub for interdisciplinary engagement, connecting the University with local, national, and global communities through research, creative activity, and public service.

The Department of Physics & Astronomy is housed within the College of Arts and Sciences and offers nationally recognized graduate and undergraduate programs.  The department currently consists of 37 faculty members, approximately 75 undergraduate students, and 90 graduate students.  The department runs approximately 150 class sections per year.  Annual department research expenditures total approximately $2.6M per year, with a total fiscal responsibility of $15.9M per year.   The position is also responsible for overseeing the Bartol Research Institute.

Under the limited direction of the CAS Director, Academic Operations Support, and in coordination with the Department Chairperson, the Business Administrator II is responsible for the direction of the overall administrative operation of the assigned Department(s) and supports the mission and goals of the Department, College, and University. The Business Administrator II interacts and serves as liaison with faculty, students, College and University administrators, vendors, other educational institutions, alumni, and government agencies to exchange information and/or solve problems and other issues, and to advance departmental teaching, service, and research objectives.

MAJOR RESPONSIBILITIES:

  • Manage the resources and operations of the Departments, including centers and programs, ensuring compliance with College and University policies and procedures.
  • Partner with the Department Chairperson, Directors, and the Director, Academic Operations Support, to implement strategic operational objectives. 
  • Interpret and provide guidance regarding University policies and procedures for the Chair, Directors, the faculty, and departmental staff.
  • Oversee operating and discretionary budgets in coordination with College Financial Operations staff. Assist with forecasting, provide variance commentary on budget/forecast vs. actuals, interpret financial reports, and manage internal documentation to assist the Chair, Directors, and faculty in fiscal matters related to departmental operations and discretionary funds as well as research and academic programs.
  • Manage and facilitate a positive undergraduate and graduate university experience for students. Oversee and direct UDSIS scheduling for all Department classes for five terms per year. Ensure scheduling updates and changes related to classes, courses, rooms, times, space, instructors, and enrollments. Oversee the implementation of student registration requests, changes, and overrides in UDSIS for each term. Assist with and records graduate student Teaching Assistant assignments. Prepare numerous reports related to the department programs. 
  • Coordinate financial aspects of the Department's graduate and undergraduate program and work with College Financial Analysts to ensure proper contract and payment processing, including graduate academic and summer contracts and payments, tuition allocation, tuition discount pricing, and supplemental contracts for teaching.
  • Work with the Department Chair, Directors, faculty, and College on undergraduate and graduate recruitment and enrollment initiatives and events, new student orientation, and convocation.
  • Work with the College Faculty Administration Manager to ensure the accuracy of department faculty life cycle tracking to include Promotion and Tenure, Sabbaticals, Peer Reviews, and Performance Appraisals. Maintain academic faculty workload distributions for Promotion and Tenure reviews and Faculty Performance appraisals.
  • Manage daily operations of the Department including:
    • Oversee tasks related to procurement, budget and planning, human resources, sponsored activity, communications and events, facilities and IT issues with the Director, Academic Operations Support, and College functional teams.
    • Ensure adherence to academic and administrative deadlines.
    • Resolve complex organizational or procedural issues in a timely manner.
    • Directly supervise all departmental administrative staff, ensuring that performance and contributions result in the efficient operation of the Department. Actively partner with College HR to support departmental research staff.
    • Oversee the maintenance of the Labor Allocation Module (LAM) for faculty workload and effort commitment on research accounts and for staff and graduate students paid from research accounts, in coordination with College Sponsored Programs staff.
    • Coordinate non-sponsored research summer payments for faculty.
  • Prepare employment renewal letters and tracks time of term in the Department in coordination with the Faculty Administration Manager.
  • Monitor and review monthly time sheets for all departmental non-exempt employees.
  • Review all department charges and applies appropriate measures to correct any errors. Participate in audits of departmental operating and discretionary budgets as needed.
  • Onboard new student workers, miscellaneous wage employees, and adjunct faculty members. Coordinates with College HR on new hire paperwork, Criminal Background Check requests, and separation paperwork. Orient the new employee to the Department and College and manage and records arrival dates in conjunction with the College Sponsored Programs staff.
  • Work with College Facilities staff to resolve minor building issues, such as key requests and Fix Its.
  • Coordinate with College IT staff to ensure that departmental computing needs are met for faculty and staff.
  • Represent the Department with vendors, other educational institutions, alumni and government agencies.
  • Present information on strategic planning, budget and financial forecasting, staffing needs and other departmental initiatives to the Department Chair and faculty.
  • Participate in the development and implementation of special initiatives and projects.
  • Attend department faculty meetings and College business administration meetings.
  • Perform other job-related duties as assigned.

QUALIFICATIONS:

  • Bachelor's degree in Business Administration or a related discipline and five years of job-related work experience, or an equivalent combination of education and experience.
  • Knowledge and experience of financial reporting, administrative policies and procedures, contract and grant administration and human resources management.
  • Thrives in a fast-paced environment and is excited to advance and share in the success of highly successful programs.
  • Experience leading complex organizations and managing complex tasks.
  • Demonstrated experience in leading teams, maximizing employee engagement and developing competencies of individual staff members
  • Experience using management systems, relational databases, spreadsheets and word-processing software programs.
  • Effective organizational skills are essential.
  • Ability to interpret, adapt and apply guidelines and procedures.
  • Ability to plan, organize, implement, evaluate and modify administrative support needs.
  • Ability to gather and analyze statistical and financial data and generate ad-hoc reports.
  • Ability to develop, plan, and implement new strategies and procedures, and be part of the College's continuous improvement plan and effectively share any new ideas with peers in other departments and College leadership.
  • Ability to communicate effectively and interact well with people of all ages and diverse backgrounds.

Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI and VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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