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University Administrative Assistant Jobs (NOW HIRING)

Rutgers University

Administrative Assistant

Newark, NJ · On-site

$52K/yr

Position Details Position Information Recruitment/Posting Title Administrative Assistant Job ... Utilizes University administrative systems to prepare requisitions, create expense reports, enter ...

Miamioh

Administrative Assistant

Oxford, OH · On-site +1

$17 - $23/hr

Job Title Administrative Assistant Department Student Life Residence Worker Type Regular Pay Type ... Assists University staff, faculty, and students; answers inquiries and provides information.

Miamioh

Administrative Assistant

Warfield, VA · On-site +1

$18 - $24.25/hr

Job Title Administrative Assistant Department Student Life Residence Worker Type Regular Pay Type ... Assists University staff, faculty, and students; answers inquiries and provides information.

State of Florida

Administrative Assistant

Tallahassee, FL

$17 - $23/hr

A bachelor's degree from an accredited college or university. * Administrative or staff experience can substitute on a year-for-year basis for the required college education. Preference * Preference ...

State of Florida

Administrative Assistant

Tallahassee, FL · On-site

$17 - $23/hr

A bachelor's degree from an accredited college or university. * Administrative or staff experience can substitute on a year-for-year basis for the required college education. Preference * Preference ...

MyFlorida

Administrative Assistant

Tallahassee, FL

$17 - $23/hr

A bachelor's degree from an accredited college or university. * Administrative or staff experience can substitute on a year-for-year basis for the required college education. Preference * Preference ...

Virginia Tech

Administrative Assistant

Blacksburg, VA

$15.75 - $21.25/hr

Administrative Assistant Apply now Back to search results Job no: 537079 Work type: Staff Senior ... This position coordinates federal and university administrative processes, including financial ...

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University Administrative Assistant information

See salary details

$39K

$47.5K

$54.5K

How much do university administrative assistant jobs pay per year?

As of Jul 27, 2026, the average yearly pay for university administrative assistant in the United States is $47,499.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,500.00 and $51,500.00 per year, depending on experience, location, and employer.

What are university administrative assistants?

University administrative assistants are professionals who provide organizational and clerical support within a university or college setting. Their responsibilities often include managing schedules, handling correspondence, organizing meetings and events, maintaining records, and assisting faculty, staff, and students with administrative tasks. They play a vital role in ensuring the smooth operation of academic departments or administrative offices. Strong organizational, communication, and computer skills are essential for this position.

What is the difference between University Administrative Assistant vs Office Clerk?

AspectUniversity Administrative AssistantOffice Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentAcademic institutions, administrative officesVarious office settings, including corporate and public offices
Employer & Industry UsageUniversities, colleges, educational institutionsBusinesses, government agencies, organizations
Common Search & ComparisonOften compared for administrative support roles in academiaGeneral clerical roles in office settings

The University Administrative Assistant and Office Clerk roles share similarities in providing administrative support, but the University Administrative Assistant typically works within educational institutions, handling more specialized tasks like coordinating academic schedules and supporting faculty. The Office Clerk has a broader scope across various industries, focusing on general clerical duties. Both roles require strong organizational skills and basic office experience, but the University Administrative Assistant often requires familiarity with academic processes.

What are the key skills and qualifications needed to thrive as a University Administrative Assistant, and why are they important?

To thrive as a University Administrative Assistant, you need strong organizational, multitasking, and clerical skills, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management systems, and university-specific platforms is essential. Excellent communication, attention to detail, and customer service abilities make someone stand out in this position. These skills ensure efficient office operations, accurate record-keeping, and effective support for students, faculty, and staff.

What are some common challenges University Administrative Assistants face and how can they be managed?

University Administrative Assistants often encounter challenges such as balancing multiple priorities, managing confidential information, and adapting to evolving technology systems. Staying organized and maintaining clear communication with faculty, students, and staff can help manage competing deadlines. Developing proficiency in university-specific software and being proactive in seeking clarification when processes change are also valuable strategies for success in this dynamic environment.
What cities are hiring for University Administrative Assistant jobs? Cities with the most University Administrative Assistant job openings:
What states have the most University Administrative Assistant jobs? States with the most job openings for University Administrative Assistant jobs include:
University Administrative Assistant jobs near you
Infographic showing various University Administrative Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $47,499 per year, or $22.8 per hour.
Administrative Assistant

Administrative Assistant

Rutgers University

Newark, NJ • On-site

$52K/yr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 8 days ago

Rutgers University rating

7.6

Company rating: 7.6 out of 10

Based on 67 frontline employees who took The Breakroom Quiz

285th of 612 rated colleges and universities

Job description

Position Details
Position Information
Recruitment/Posting Title
Administrative Assistant
Job Category
Staff & Executive - Administrative & Support
Department
Newark Chancellor
Overview
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Assistant. Reporting to the Senior Executive Associate, the Administrative Assistant provides confidential general office administrative support to the Office of the Chancellor, Rutgers - Newark, prepares documents for entry into University administrative systems, and provides support for office projects and programs.
This position is responsible for and not limited to the following:
  • Serves as the first point of contact for in-person visits and phone inquiries, organizing and maintaining office records and databases, tracking office supply inventory and ensuring replenishment as needed, organizing meetings, scheduling conference room space, coordinating travel arrangements, coordinating staff moves, removal of surplus equipment and archiving documents
  • Utilizes University administrative systems to prepare requisitions, create expense reports, enter payroll time sheets, and maintain absence records
  • Works with vendors to ensure timely payment of invoices and accuracy of payments
  • Provides support for projects and programs originating in the Office of the Chancellor
  • Prepares reports and communications, compile research, organize data and prepare spreadsheets
  • Maintains project plans and timelines
  • Performs at a high level of professionalism and will always maintain the confidentiality of the Office of the Chancellor
  • Completes other assignments consistent with the mission, vision, role, and goals of the Office of the Chancellor

FLSA
Nonexempt
Grade
03
Salary Details
Minimum Salary
52602.480
Mid Range Salary
64788.980
Maximum Salary
76975.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
  • Medical, prescription drug, and dental coverage
  • Paid vacation, holidays, and various leave programs
  • Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
  • Employee and dependent educational benefits (when applicable)
  • Life insurance coverage
  • Employee discount programs

Position Status
Full Time
Working Hours
Standard Hours
37.50
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
  • Requires a bachelor's degree in a related field, or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.

Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Requires 2-3 years of administrative experience supporting senior leadership, ideally within a higher education or similarly complex institutional setting.
  • Requires good communication skills and computer literacy.

Preferred Qualifications
  • Advanced skills in Microsoft Office suite preferred.
  • Experience in a higher education environment preferred

Equipment Utilized
  • Standard office equipment

Physical Demands and Work Environment
  • Standard office environment

Special Conditions
Posting Details
Posting Number
26ST1304
Posting Open Date
06/25/2026
Special Instructions to Applicants
Regional Campus
Rutgers University-Newark
Home Location Campus
Rutgers University-Newark
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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