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University Administrative Assistant Jobs (NOW HIRING)

University of Miami

Administrative Assistant

Miami, FL

$17.25 - $23.25/hr

Administrative Assistant The University of Miami/UHealth department of Neurology has an exciting opportunity for a Full Time Administrative Assistant to work at the UHealth Medical Campus. The ...

University of Miami

Administrative Assistant

Miami, FL · On-site

$17.25 - $23.25/hr

Administrative Assistant The University of Miami/UHealth department of Neurology has an exciting opportunity for a Full Time Administrative Assistant to work at the UHealth Medical Campus. The ...

Ohio State University

Administrative Assistant

Columbus, OH · On-site

$24.76 - $32.33/hr

Administrative Assistant The Administrative Assistant position in the College of Dentistry provides ... Knowledge of University policies, rules, and regulations is desired. 2-4 years' experience managing ...

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Administrative Assistant - Chapman University

Orange, CA · On-site

$23 - $25/hr

Overview Chapman University is seeking a highly capable Administrative Assistant who thrives in a busy, fast‐paced academic environment . This role provides front‐office support, event ...

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The University of Miami

Administrative Assistant

Miami, FL · On-site

$17.25 - $23.25/hr

Administrative Assistant The University of Miami/UHealth department of Neurology has an exciting opportunity for a Full Time Administrative Assistant to work at the UHealth Medical Campus. The ...

Rutgers University

Administrative Assistant

Newark, NJ · On-site

$29.67/hr

Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes ... The primary purpose of the Administrative Assistant position is to provide administrative services ...

Marquette University

Administrative Assistant I

Milwaukee, WI · On-site

$17.75 - $24/hr

... Assistant I State Employment Status Full Time Position Status Regular If Limited Term (End Date of ... This individual will oversee daily University Advancement office operations, manage administrative ...

Hampton University

Administrative Assistant

Hampton, VA · On-site

$31K/yr

University Testing Opening Date: 07/16/2025 Description The Office of Testing, Compliance and ... The Administrative Assistant is responsible for providing advanced administrative support, as well ...

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University Administrative Assistant information

See salary details

$39K

$47.5K

$54.5K

How much do university administrative assistant jobs pay per year?

As of Aug 17, 2026, the average yearly pay for university administrative assistant in the United States is $47,499.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,500.00 and $51,500.00 per year, depending on experience, location, and employer.

What is a university administrative assistant?

University administrative assistants are professionals who provide organizational and clerical support within a university or college setting. Their responsibilities often include managing schedules, handling correspondence, organizing meetings and events, maintaining records, and assisting faculty, staff, and students with administrative tasks. They play a vital role in ensuring the smooth operation of academic departments or administrative offices. Strong organizational, communication, and computer skills are essential for this position.

What is the difference between University Administrative Assistant vs Office Clerk?

AspectUniversity Administrative AssistantOffice Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentAcademic institutions, administrative officesVarious office settings, including corporate and public offices
Employer & Industry UsageUniversities, colleges, educational institutionsBusinesses, government agencies, organizations
Common Search & ComparisonOften compared for administrative support roles in academiaGeneral clerical roles in office settings

The University Administrative Assistant and Office Clerk roles share similarities in providing administrative support, but the University Administrative Assistant typically works within educational institutions, handling more specialized tasks like coordinating academic schedules and supporting faculty. The Office Clerk has a broader scope across various industries, focusing on general clerical duties. Both roles require strong organizational skills and basic office experience, but the University Administrative Assistant often requires familiarity with academic processes.

What are the key skills and qualifications needed to thrive as a university administrative assistant?

To thrive as a University Administrative Assistant, you need strong organizational, multitasking, and clerical skills, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management systems, and university-specific platforms is essential. Excellent communication, attention to detail, and customer service abilities make someone stand out in this position. These skills ensure efficient office operations, accurate record-keeping, and effective support for students, faculty, and staff.

What are some common challenges university administrative assistants face and how can they be managed?

University Administrative Assistants often encounter challenges such as balancing multiple priorities, managing confidential information, and adapting to evolving technology systems. Staying organized and maintaining clear communication with faculty, students, and staff can help manage competing deadlines. Developing proficiency in university-specific software and being proactive in seeking clarification when processes change are also valuable strategies for success in this dynamic environment.

What cities are hiring for University Administrative Assistant jobs?

Cities with the most University Administrative Assistant job openings:

What states have the most University Administrative Assistant jobs?

States with the most job openings for University Administrative Assistant jobs include:

University Administrative Assistant jobs near you
Infographic showing various University Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,499 per year, or $22.8 per hour.

Administrative Assistant

Fort Valley State University

Fort Valley, GA • On-site

$15.75 - $21.25/hr

Full-time

Re-posted 13 days ago

Job description

FORT VALLEY STATE UNIVERSITY (FVSU), a state and land-grant institution of the University System of Georgia, invites applications for the position of Administrative Assistant. Fort Valley State University, the only 1890 land-grant university in Georgia, is a comprehensive institution that provides an education to over 2,800 students including graduate students. The university is located in the town of Fort Valley in Peach County, the original site of the state's peach industry. Its 1,365-acre (5.52 km2) campus is Georgia's second-largest public university in area.Fort Valley State University is an equal opportunity employer. The University does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, protected veteran status, sexual orientation, gender identity, or any other status protected by applicable federal, state, or University System of Georgia policy.JOB SUMMARYFort Valley State University Cooperative Extension Program (FVSU-CEP) is seeking an Administrative Assistant. The administrative assistant is responsible for performing a wide range of administrative office and program support activities for the Associate Dean of Extension/Administrator, Cooperative Extension Program.MAJOR DUTIESRecognize and provide excellent customer service. Must be computer literate and possess typing skills.Must be familiar with FVSU process of routing payment requests and the submission of contracts and requisitions. Must be able to process travel authorizations, service agreements, etc.Answer professionally, screen and transfer inbound telephone calls.Manage incoming and outgoing mail.Receive and direct clientele/visitors.General clerical duties including typing, photo copying, scanning, faxing and mailing.Proof materials as requested by the Associate Dean for Extension.Order supplies, maintain inventory, bookkeeping and recordkeeping.Receptive to training designed to enhance job skills.Maintain electronic and hard copy filing system for retrieving documents.Ability to resolve administrative problems and inquiries.Prepare written responses to routine inquiries.Prepare and modify documents including correspondence, reports, drafts, memos and emails.Open, sort and distribute incoming correspondence.Schedule and coordinate meetings, zoom appointments and travel arrangements.Prepare agendas for meetings and prepare schedules.Document/record minutes of departmental meetings.Occasionally represent the department at open houses outside of regular office hours.Performs other duties as assigned (i.e., prepay hotel and airline requests, for Extension Program Leaders and CARET representatives, as needed).Make plans for Congressional Hill visits for Cooperative Extension employees, the College of AG and CARET representatives. Must be able to supervise student employees.PHYSICAL REQUIREMENTS Performs repetitive tasks periodicallyRequired to stand or walk (i.e. some Extension Programs, deliveries to other departments) occasionally.Lift and/or move 25 pounds.WORKING CONDITIONS:Regular schedule is Monday through Friday, 8am to 5pm.Regular office environment, climate controlled.MINIMUM QUALIFICATIONSBachelor's DegreeSeven (7) years relevant experience.USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. 
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