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University Administrative Jobs (NOW HIRING)

Rutgers University

Administrative Assistant

Newark, NJ · On-site

$52K/yr

Utilizes University administrative systems to prepare requisitions, create expense reports, enter payroll time sheets, and maintain absence records * Works with vendors to ensure timely payment of ...

The Georgetown University

Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop ... Requirements Job Overview The Director of Administrative Services provides strategic and ...

Virginia Tech

Administrative Assistant

Blacksburg, VA

$15.75 - $21.25/hr

This position coordinates federal and university administrative processes, including financial transactions, reporting, travel, and Research Work Orders (RWOs). The role serves as a liaison among ...

State of Florida

Administrative Assistant

Tallahassee, FL

$17 - $23/hr

A bachelor's degree from an accredited college or university. * Administrative or staff experience can substitute on a year-for-year basis for the required college education. Preference * Preference ...

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How much do university administrative jobs pay per hour?

As of Jul 28, 2026, the average hourly pay for university administrative in the United States is $21.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.08 per hour, depending on experience, location, and employer.

What are some common challenges faced by university administrative professionals, and how can they be managed effectively?

University administrative professionals often encounter challenges such as balancing multiple priorities, managing tight deadlines, and coordinating across various departments. Adapting to frequent policy changes and addressing diverse student or faculty needs also requires strong organizational and communication skills. These challenges can be managed by maintaining clear communication, utilizing project management tools, and fostering collaborative relationships with colleagues to ensure smooth operations.

What are university administrative jobs?

University administrative jobs refer to roles that support the daily operations and long-term planning of colleges and universities. These positions can include admissions officers, registrars, academic advisors, financial aid coordinators, and department managers. Administrators are responsible for ensuring that the institution runs smoothly by managing student services, academic programs, budgets, and compliance with educational policies. They often work behind the scenes to create a positive environment for students, faculty, and staff.

What does a university administrator do?

A university administrator manages the daily operations of a college or university, including overseeing staff, coordinating academic programs, managing budgets, and ensuring compliance with policies. They often use administrative software and require strong organizational and communication skills to support institutional goals.

What is the difference between University Administrative vs University Registrar?

AspectUniversity AdministrativeUniversity Registrar
Required CredentialsTypically a bachelor's degree; advanced roles may require a master'sUsually a bachelor's degree; some positions prefer a master's or certification in records management
Work EnvironmentOffice setting within university administrationOffice setting, often with direct interaction with students and faculty
Employer & Industry UsageUniversities, colleges, educational institutionsUniversities, colleges, educational institutions
Common Search & ComparisonYesYes

University Administrative roles focus on general office management, budgeting, and supporting university operations. In contrast, University Registrar positions specifically handle student records, course registration, and academic scheduling. While both roles are essential to university functioning and share similar credentials, their core responsibilities differ significantly, making them distinct career paths within higher education administration.

How to get into university admin?

To become a university administrator, candidates typically need a bachelor's degree in education, management, or a related field, along with relevant experience in higher education or office management. Strong organizational, communication, and leadership skills are essential, and some roles may require a master's degree or specialized certifications. Gaining experience through internships or entry-level positions can also improve prospects for advancement in university administration.

What are the key skills and qualifications needed to thrive as a University Administrator, and why are they important?

To thrive as a University Administrator, you need strong organizational abilities, problem-solving skills, and a relevant degree—often in education administration or a related field. Familiarity with academic management systems, student information software, and compliance regulations is typically required. Excellent interpersonal communication, leadership, and adaptability are crucial soft skills for managing staff and coordinating with faculty and students. These skills and qualities are essential for ensuring smooth institutional operations, regulatory compliance, and effective support for the university community.

How much does an administrative assistant make at a university?

An administrative assistant at a university typically earns between $35,000 and $50,000 annually, depending on experience, location, and level of responsibility. They often require strong organizational skills and proficiency with office software. Salaries can vary based on the institution's size and budget.

What is the highest paying administrative job?

In university administration, the highest paying roles are typically senior executive positions such as Vice President of Administration or Chief Financial Officer, which can earn six-figure salaries. These roles require extensive experience, leadership skills, and often advanced degrees in management or related fields.
What cities are hiring for University Administrative jobs? Cities with the most University Administrative job openings:
What are the most commonly searched types of University Administrative jobs? The most popular types of University Administrative jobs are:
What states have the most University Administrative jobs? States with the most job openings for University Administrative jobs include:
University Administrative jobs near you
Infographic showing various University Administrative job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $44,338 per year, or $21.3 per hour.
Administrative Assistant

Administrative Assistant

Rutgers University

Newark, NJ • On-site

$52K/yr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 9 days ago

Rutgers University rating

7.6

Company rating: 7.6 out of 10

Based on 67 frontline employees who took The Breakroom Quiz

285th of 612 rated colleges and universities

Job description

Position Details
Position Information
Recruitment/Posting Title
Administrative Assistant
Job Category
Staff & Executive - Administrative & Support
Department
Newark Chancellor
Overview
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Assistant. Reporting to the Senior Executive Associate, the Administrative Assistant provides confidential general office administrative support to the Office of the Chancellor, Rutgers - Newark, prepares documents for entry into University administrative systems, and provides support for office projects and programs.
This position is responsible for and not limited to the following:
  • Serves as the first point of contact for in-person visits and phone inquiries, organizing and maintaining office records and databases, tracking office supply inventory and ensuring replenishment as needed, organizing meetings, scheduling conference room space, coordinating travel arrangements, coordinating staff moves, removal of surplus equipment and archiving documents
  • Utilizes University administrative systems to prepare requisitions, create expense reports, enter payroll time sheets, and maintain absence records
  • Works with vendors to ensure timely payment of invoices and accuracy of payments
  • Provides support for projects and programs originating in the Office of the Chancellor
  • Prepares reports and communications, compile research, organize data and prepare spreadsheets
  • Maintains project plans and timelines
  • Performs at a high level of professionalism and will always maintain the confidentiality of the Office of the Chancellor
  • Completes other assignments consistent with the mission, vision, role, and goals of the Office of the Chancellor

FLSA
Nonexempt
Grade
03
Salary Details
Minimum Salary
52602.480
Mid Range Salary
64788.980
Maximum Salary
76975.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
  • Medical, prescription drug, and dental coverage
  • Paid vacation, holidays, and various leave programs
  • Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
  • Employee and dependent educational benefits (when applicable)
  • Life insurance coverage
  • Employee discount programs

Position Status
Full Time
Working Hours
Standard Hours
37.50
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
  • Requires a bachelor's degree in a related field, or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.

Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Requires 2-3 years of administrative experience supporting senior leadership, ideally within a higher education or similarly complex institutional setting.
  • Requires good communication skills and computer literacy.

Preferred Qualifications
  • Advanced skills in Microsoft Office suite preferred.
  • Experience in a higher education environment preferred

Equipment Utilized
  • Standard office equipment

Physical Demands and Work Environment
  • Standard office environment

Special Conditions
Posting Details
Posting Number
26ST1304
Posting Open Date
06/25/2026
Special Instructions to Applicants
Regional Campus
Rutgers University-Newark
Home Location Campus
Rutgers University-Newark
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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