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College Administrative Assistant Jobs (NOW HIRING)

Beacon College

Administrative Assistant

Leesburg, FL · On-site

$15.50 - $20.75/hr

Administrative Assistant for the Center for College Readiness Make a difference in the lives of students at Beacon College. As the Administrative Assistant for the Center for College Readiness, you ...

Beacon College

Administrative Assistant

Leesburg, FL · On-site

$48K - $52K/yr

Beacon College, Leesburg, Florida FLSA: Non-Exempt Hourly DIVISION: Enrollment Management JOB SUMMARY: The Administrative Assistant to the Center for College Readiness provides essential ...

Beacon College

Administrative Assistant

Leesburg, FL · On-site

$45K - $50K/yr

Beacon College, an institution dedicated to uniquely serving students through an innovative, student-centered approach, is seeking a highly organized and service-oriented Administrative Assistant.

Madison College

Administrative Assistant

Madison, WI · On-site

$22.51 - $28.14/hr

Current Madison College employees must apply to the internal career site by logging into Workday ... The Administrative Assistant coordinates logistics for meetings, events, and trainings; supports ...

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College Administrative Assistant information

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How much do college administrative assistant jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for college administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What does a college administrative assistant do?

A College Administrative Assistant provides clerical and organizational support to college departments, faculty, and students. They handle tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with event planning. Their role is essential for ensuring the smooth day-to-day operation of academic offices. They often serve as the first point of contact for inquiries and help coordinate communication between students, faculty, and staff.

What are the key skills and qualifications needed to thrive as a college administrative assistant?

To thrive as a College Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or relevant experience. Familiarity with office software like Microsoft Office Suite, student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving skills help in effectively supporting students, faculty, and staff. These skills are crucial for ensuring smooth daily operations and maintaining an efficient, welcoming college environment.

How does a college administrative assistant typically interact with faculty and students on a daily basis?

College Administrative Assistants are often the first point of contact for both faculty and students, facilitating communication and providing administrative support. On a daily basis, they may manage schedules, coordinate meetings, process paperwork, and assist with inquiries regarding academic procedures. Their role requires strong interpersonal skills, as they regularly collaborate with professors, department heads, and students to ensure smooth operations within the academic department. This collaborative environment fosters both teamwork and opportunities to develop problem-solving skills.

What is the difference between College Administrative Assistant vs Office Clerk?

AspectCollege Administrative AssistantOffice Clerk
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma or equivalent
Work EnvironmentEducational institutions, offices within collegesVarious office settings, including corporate, healthcare, and educational offices
Employer & IndustryColleges, universities, educational institutionsMultiple industries, including business, healthcare, government
Common TasksScheduling, student records, correspondence, administrative supportData entry, filing, answering phones, basic clerical tasks

The main difference between a College Administrative Assistant and an Office Clerk lies in their work environment and responsibilities. College Administrative Assistants typically work within educational institutions, handling student records and academic scheduling, while Office Clerks serve in various industries performing general clerical duties. Both roles require strong organizational skills, but College Administrative Assistants often need familiarity with educational processes.

What are the duties of a college administrative assistant?

A college administrative assistant handles tasks such as managing student and faculty records, scheduling appointments, answering phone calls and emails, preparing reports, and providing general office support. They often use office software like Microsoft Office and must have strong organizational and communication skills to support college operations.
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College Administrative Assistant jobs near you

Lead Administrative Assistant, College of Science

Fort Wayne, IN • On-site

Purdue University
Colleges, Universities, and Professional Schools • 10K+ employees
Learn more about Purdue Universityexternal

$23.78/hr

Other

PTO

Posted 10 days ago

Purdue University rating

7.4

Company rating: 7.4 out of 10

Based on 137 frontline employees who took The Breakroom Quiz

Job description

Lead Administrative Assistant, College of Science
City: Fort Wayne
Job Description:
Join Purdue University Fort Wayne:
We are currently seeking a full-time, on-site Lead Administrative Assistant that will work in the College of Science. This position will manage all administrative functions of the College. Assist the Dean in directing the day-to-day workings of the College. Be the right-hand person to the Dean. The pay for this position is $23.78/hr.
Primary Responsibilities:

  • Coordinate, attend, and document (minutes) Dean-Chairs' meetings and external advisory council meetings.
  • Serve as liaison with Development and Financial Aid for College scholarship-related items and administer College-level scholarships.
  • Serve as the College representative for PFW Day of Giving. Maintain College donor database and send donor acknowledgements as appropriate.
  • Communicate items of importance to the College.
  • Communicate and facilitate or assist as needed with the various University administrative processes such as Reappointments, Sabbaticals, P&T, Workload Reports, External Review Site Visits, etc.
  • Implement, coordinate, revise/enhance, and track the various College administrative processes such as award nominations and marketing/recruitment, etc.
  • Coordinate, enhance and communicate College-level events.
  • Provide support to and perform any tasks as assigned by the Dean as needed; maintain the Dean's calendar.
  • This position has the autonomy to make purchasing decisions and gives advice on structure changes within the College office.
  • Provide assistance to college office faculty/staff/student visitors.
  • Other duties as assigned.
Required Qualifications:
  • HS Diploma/GED.
  • 4 years of general office experience.
  • Must have outstanding oral and written communication skills.
  • Excellent interpersonal, organizational and decision-making skills.
  • Proficiency in Microsoft Office (e.g., Excel).
  • Ability to manage multiple projects simultaneously.
Preferred Qualifications:
  • University experience.
  • Experience with social media (content and posting).
  • Event planning/coordination.
Benefits:
  • Free tuition through Purdue University Global.
  • Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
  • Insurance starts on first day of employment.
  • Generous Paid Time Off - additional PTO in December.
  • Additional benefit information: https://www.purdue.edu/hr/benewell/
Additional Information:
  • Purdue will not sponsor employment authorization for this position.
  • Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
  • A background check and misconduct will be required for employment in this position.

Purdue Fort Wayne is an EEO/AA employer
FLSA Status
Non-Exempt

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