Unit Assistant Jobs in Springfield, MA (NOW HIRING)

Duties 1. Assist Personnel Management Activities: Supports the administration of military personnel management programs including requesting personnel actions such as promotions, evaluations, awards, and leave. Provides customer service and guidance on organizational personnel policies and procedures. Monitors personnel records and supports preparation of routine personnel actions with guidance from higher graded HR Specialist. Assists with maintaining personnel files and electronic records in accordance with Air Force, Air National Guard, and local directives. Participates in tracking training requirements for assigned organization and helps coordinate developmental opportunities.(30%) 2. Coordinates Human Resources and Administrative Support: Assists commanders, supervisors, and employees in understanding personnel policies and procedures. Collects, compiles, and organizes data for reports and briefings. Assists in maintaining accuracy of personnel records and databases, in accordance with established guidelines. Supports the workflow and assists with assignments among administrative personnel to ensure timely completion of tasks.(30%) 3. Supports Specialized Functional Areas and Program Execution: Assists higher graded specialists in areas critical to unit operations, ensuring adherence to Air Force policies. Responsibilities may include: - Administration: Supports preparation and dissemination of personnel documents and orders using automated systems. Provides basic training and guidance on Defense Travel System (DTS) processes and supports official mail and government purchase card activities. - Personnel: Assists with processing and managing personnel records, evaluations, and official correspondence. Provides routine policy information and customer support. Helps ensure personnel data integrity and compliance with directives. - Unit Deployment Management: Supports deployment readiness by maintaining deployment documentation and coordinating with relevant personnel offices. Assists in tracking deployment status and supports redeployment processing. - Training: Assists in planning and coordinating unit training events, ensuring documentation and schedules meet requirements. - Program Management**: Supports administration of special programs such as Government Purchase Card, Defense Travel System, Unit Drug Demand Reduction, Security, and Unit Recognition. Monitors compliance and provides routine advisory support.(30%) 4. Provides Liaison and Customer Service Support: Serves as a point of contact for unit personnel and leadership regarding personnel management and administrative support. Assists in resolving routine personnel issues by coordinating with the Force Support Squadron and other agencies. Supports quality control of personnel documentation and helps maintain personnel accountability systems including Air Force Personnel Accountability and Assessment System (AFPAAS). (10%) Performs Other Duties as Assigned. Requirements Conditions of employment * NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position. * This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement. * Selectee will be required to wear the military uniform. * Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment. * Males born after 31 December 1959 must be registered for Selective Service. * Federal employment suitability as determined by a background investigation. * May be required to successfully complete a probationary period. * Participation in direct deposit is mandatory. * Favorable background check is required. * Incumbent must possess or be able to acquire the appropriate SECRET clearance for this position. Qualifications Military Grades: ENL: A1C to SSgt Compatible Military Assignments: AFSC: 3F0 *All applications will be considered regardless of Branch AFSC* AREA OF CONSIDERATION : Open to current members of the Massachusetts Air National Guard (MAANG) and those eligible to transfer to the Massachusetts Air National Guard. NATIONAL GUARD MEMBERSHIP IS REQUIRED : This is an excepted service position that requires membership in a compatible military assignment in the National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted service position Constitutes concurrence with these requirements as a condition of employment. Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement. If you are not sure you are eligible for military membership, please contact a Massachusetts Air National Guard recruiter prior to applying for this position. SPECIALIZED EXPERIENCE: Must have at least 1 year equivalent to at least next lower grade level. Specialized experience and/or training in clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. PART-TIME OR UNPAID EXPERIENCE : Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of months/years. VOLUNTEER WORK EXPERIENCE : Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Additional information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( ). MILITARY INCENTIVES - BONUSES AND STUDENT LOAN REPAYMENT PROGRAM : If you are selected for this position, you may lose your eligibility for your National Guard Enlistment/Reenlistment Bonus and Student Loan Repayment Program incentives. In order to avoid losing your incentive eligibility, you should check with your incentives manager prior to accepting an offer for the position. For M-Day/Traditional personnel who are currently receiving incentives to include Bonuses and the Student Loan Repayment Program incentive, the following termination rule applies: Incentive Termination without Recoupment: If you accept an Active Guard Reserve (AGR) position or a Military Technician (Mil Tech) Permanent or Indefinite position after 25 February 2010 where membership in the National Guard is a condition of employment, your bonus will be terminated with no recoupment. Fair Chance to Compete for Jobs Act of 2019 An employee of an agency may not request, in oral or written form, that an applicant for an appointment to a position in the civil service disclose criminal history record information regarding the applicant before the appointing authority extends a conditional offer to the applicant. An applicant may submit a complaint, or any other information, to an agency within 30 calendar days of the date of the alleged non-compliance by an employee of an agency. 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