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Therapy Scheduler Jobs (NOW HIRING)

MedCare Pediatric

Patient Scheduler

Houston, TX · On-site

$16.75 - $22.25/hr

We provide personalized, one-on-one pediatric therapy and ABA services designed to help children ... We are seeking a Patient Scheduler to join our team and play an important role in coordinating care ...

Majestic Care ABA

ABA Scheduler

Rolling Meadows, IL

... Therapy Scheduling Experience · Central Reach Experienced Preferred · Fast Paced Scheduling experience · High School Diploma; Bachelor's Degree Preferred · Computer skills; Microsoft Teams ...

Majestic Care

ABA Scheduler

Rolling Meadows, IL · On-site

... ABA Therapy Scheduling Experience • Central Reach Experienced Preferred • Fast Paced Scheduling experience • High School Diploma; Bachelor's Degree Preferred • Computer skills; Microsoft ...

Elara Caring

Physical Therapy Assistant

Jerseyville, IL · On-site

$38/hr

Dedicated therapy scheduler assists in grouping visits by day and location to help save on travel time for shorter more impactful days. At Elara Caring, we care where you are and believe the best ...

Elara Caring

Physical Therapy Assistant

Jerseyville, IL · On-site

$38/hr

Dedicated therapy scheduler assists in grouping visits by day and location to help save on travel time for shorter more impactful days. At Elara Caring, we care where you are and believe the best ...

Stcharles

Scheduler/Therapy Tech

Bend, OR · On-site

$22.30 - $30.11/hr

Scheduler / Therapy Tech REPORTS TO POSITION: Rehabilitation Supervisor or Manager DEPARTMENT: Rehabilitation DATE LAST REVIEWED: March 3, 2022 OUR VISION: Creating America's healthiest community ...

St. Charles Health System

Scheduler/Therapy Tech

Bend, OR · On-site

$22.30 - $30.11/hr

Scheduler / Therapy Tech REPORTS TO POSITION: Rehabilitation Supervisor or Manager DEPARTMENT: Rehabilitation DATE LAST REVIEWED: March 3, 2022 OUR VISION: Creating America's healthiest community ...

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Therapy Scheduler information

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$14

$21

$30

How much do therapy scheduler jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for therapy scheduler in the United States is $21.47, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $23.32 per hour, depending on experience, location, and employer.

What does a therapy scheduler do?

A Therapy Scheduler is responsible for organizing and coordinating appointments for patients with therapists or therapy providers. They manage schedules, handle patient intake, confirm insurance details, and communicate with both patients and staff to ensure sessions are booked efficiently. Their role is crucial in maintaining smooth operations within therapy clinics or rehabilitation centers, helping to maximize the use of therapists' time and improve patient care. Therapy Schedulers may also assist with administrative tasks such as maintaining records and handling cancellations or rescheduling requests.

What are the key skills and qualifications needed to thrive as a therapy scheduler?

To thrive as a Therapy Scheduler, you need strong organizational skills, attention to detail, and experience with scheduling or healthcare administration, often supported by a high school diploma or equivalent. Familiarity with electronic scheduling systems, medical office software, and patient management platforms is typically required. Excellent communication, problem-solving, and multitasking abilities help you interact effectively with therapists, patients, and other staff. These skills ensure efficient scheduling, minimize conflicts, and support smooth clinic operations for optimal patient care.

How does a therapy scheduler typically interact with therapists and patients to manage appointment scheduling efficiently?

A Therapy Scheduler serves as a key liaison between therapists, patients, and administrative staff to coordinate appointments and ensure optimal use of therapists’ time. They regularly communicate with therapists to understand availability, manage cancellations or rescheduling, and accommodate urgent patient needs. Effective schedulers use specialized software to track appointments, send reminders, and minimize scheduling conflicts. Strong interpersonal and organizational skills are essential, as the role often requires balancing competing priorities and maintaining a positive patient experience.

What is the difference between Therapy Scheduler vs Therapy Coordinator?

AspectTherapy SchedulerTherapy Coordinator
CredentialsHigh school diploma or equivalent; some roles may require certification in scheduling or healthcare administrationHigh school diploma; additional certifications in healthcare or therapy coordination are common
Work EnvironmentMedical offices, clinics, therapy centersSame as Therapy Scheduler, often with more patient interaction
Employer & Industry UsageUsed in outpatient clinics, hospitals, therapy practicesCommon in similar settings, with added responsibilities for patient management
Primary FocusScheduling therapy appointments and managing calendarsScheduling plus coordinating patient care and communication

While both roles involve scheduling therapy sessions, Therapy Coordinators typically handle additional patient communication and care coordination tasks. Therapy Schedulers focus mainly on appointment management, making their roles distinct yet overlapping in healthcare settings.

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What job categories do people searching Therapy Scheduler jobs look for?

The top searched job categories for Therapy Scheduler jobs are:

Therapy Scheduler jobs near you
Infographic showing various Therapy Scheduler job openings in the United States as of August 2026, with employment types broken down into 5% As Needed, 58% Full Time, 17% Part Time, and 20% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $44,663 per year, or $21.5 per hour.

Patient Scheduler

MedCare Pediatric

Houston, TX • On-site

$16.75 - $22.25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 9 days ago

Job description

At MedCare Pediatric, we believe exceptional care starts with exceptional people. We provide personalized, one-on-one pediatric therapy and ABA services designed to help children reach their full potential. By partnering closely with families and supporting our therapists, we create meaningful, lasting outcomes for every child we serve.
We are seeking a Patient Scheduler to join our team and play an important role in coordinating care for our patients and families. This position is responsible for managing patient and therapist schedules, communicating with families, and ensuring appointments are coordinated efficiently and accurately.
The ideal candidate is organized, energetic, professional, and comfortable working in a fast-paced healthcare environment with a high volume of calls and scheduling needs.
Responsibilities:
  • Coordinate patient and therapist schedules to support consistent and efficient care.
  • Develop and maintain organized scheduling systems to maximize appointment availability.
  • Contact families regarding schedule changes, appointment confirmations, and other scheduling needs.
  • Answer, screen, and return phone calls, emails, and voicemail messages promptly and professionally.
  • Coordinate therapist call-ins, coverage, and communication with appropriate staff.
  • Complete and track required patient consent forms prior to or at the time of the initial evaluation.
  • Assist with front desk responsibilities as needed, including answering phones, checking patients in, and collecting co-pays.
  • Communicate effectively with families, therapists, and administrative staff to resolve scheduling issues and support a positive patient experience.

Qualifications:
Required:
  • 2+ years previous experience in pediatric healthcare, therapy, or patient scheduling.
  • Comfortable managing a high volume of calls and scheduling requests.
  • Strong organizational, communication, and multitasking skills.
  • Excellent customer service and professional communication skills.
  • Ability to work independently and collaboratively as part of a team.
  • Energetic, goal-oriented, self-motivated, and dependable.

Preferred:
  • Bilingual in English and Spanish.
  • Bachelor's degree or equivalent combination of education and experience.

Schedule & Benefits
  • Full-Time: Monday-Friday, 9:30 AM-6:00 PM
  • Paid Time Off and Paid Holidays
  • Comprehensive Healthcare Benefits: Medical, Dental, Vision, Short- and Long-Term Disability
  • 401(k) Plan
  • Employee Referral Bonus Program
  • Mentorship Program & Career Growth Opportunities

Why Join Us?
Join a compassionate team dedicated to helping children and families receive quality therapy services. We offer a supportive work environment, opportunities for professional growth, and the chance to make a meaningful impact every day.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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