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Therapy Office Scheduler Jobs (NOW HIRING)

Crow Therapies

Bilingual Front Office

Livingston, TX · On-site

$12.50 - $16.25/hr

Proficiency with computers, scheduling software, and electronic medical records (preferred) * Previous experience in a healthcare or therapy office setting is a plus This position is ideal for ...

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Therapy Office Scheduler information

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$12

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$23

How much do therapy office scheduler jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for therapy office scheduler in the United States is $17.77, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $18.99 per hour, depending on experience, location, and employer.

What does a therapy office scheduler do?

A Therapy Office Scheduler manages appointment bookings and schedules for therapists and clients in a therapy office. They are responsible for coordinating calendars, confirming appointments, handling cancellations or rescheduling, and ensuring that the office runs smoothly. Additionally, they may communicate with clients about their appointments, maintain patient records, and support the administrative needs of therapists. Their role helps ensure clients receive timely care and that therapists' time is used efficiently.

What are the key skills and qualifications needed to thrive as a therapy office scheduler?

To thrive as a Therapy Office Scheduler, you need strong organizational skills, attention to detail, and experience with scheduling or administrative support, often requiring a high school diploma or equivalent. Familiarity with electronic scheduling systems, practice management software, and basic office tools like Microsoft Office is typically expected. Excellent communication, problem-solving, and multitasking abilities help you manage appointments, patient inquiries, and changing priorities. These skills are vital for ensuring smooth office operations, maximizing therapist productivity, and delivering a positive experience for clients.

What are some common challenges therapy office schedulers face when managing client appointments?

Therapy Office Schedulers often encounter challenges such as handling last-minute cancellations, rescheduling requests, and coordinating between multiple therapists with varying availability. Effectively managing these changes while maintaining an organized schedule requires strong attention to detail and excellent communication skills. Additionally, ensuring client confidentiality and adhering to privacy regulations adds another layer of complexity to the role. Being adaptable and comfortable with scheduling software can help overcome these challenges.

What is the difference between Therapy Office Scheduler vs Therapy Administrative Assistant?

AspectTherapy Office SchedulerTherapy Administrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certification in scheduling or office administrationHigh school diploma; administrative or medical office certifications beneficial
Work EnvironmentTherapy clinics, mental health offices, outpatient facilitiesSame as Therapy Office Scheduler, often overlapping
Job ResponsibilitiesScheduling therapy appointments, managing calendars, coordinating with therapists and clientsScheduling, answering calls, managing patient records, supporting administrative tasks

The main difference is that Therapy Office Schedulers primarily focus on managing therapy appointment schedules, while Therapy Administrative Assistants handle a broader range of administrative duties, including patient communication and record management. Both roles are essential in therapy settings and often overlap, but the Scheduler specializes in appointment coordination.

What are popular job titles related to Therapy Office Scheduler jobs?

For Therapy Office Scheduler jobs, the most frequently searched job titles are:

Infographic showing various Therapy Office Scheduler job openings in the United States as of September 2026, with employment types broken down into 1% Internship, 1% As Needed, 87% Full Time, 9% Part Time, and 2% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $36,966 per year, or $17.8 per hour.

Therapy Office Manager

Newark, NJ

Connect ABA + Therapy
See more jobs at Connect ABA + Therapyexternal

$25/hr

Full-time

Re-posted 3 days ago

Job description

About Us

We are a therapy center committed to providing high-quality care in a supportive and welcoming environment. We are looking for a highly organized, detail-oriented Office Manager to oversee daily operations and ensure a positive experience for families and staff.

Responsibilities:

•Oversee the day-to-day operations of the therapy office.

•Provide exceptional customer service to parents, children, and staff.

•Answer and manage phone calls, scheduling, and inquiries.

•Maintain accurate records, documents, and appointment schedules.

•Ensure the office remains well-organized and stocked with necessary supplies.

•Assist therapists with administrative tasks and support.

•Coordinate billing, payments, and insurance-related matters as needed.

•Greet and assist families with a professional and friendly demeanor.

Qualifications:

• Experience in office management, healthcare, or a therapy-related setting preferred.

•Strong organizational skills and ability to manage multiple tasks efficiently.

• Excellent customer service and communication skills.

•Ability to work well with children and families in a professional setting.

• Proficient in handling phone calls, scheduling, and administrative duties.

•Detail-oriented with strong problem-solving abilities.

• Knowledge of insurance processes and medical billing is a plus.

Why Join Us?

• Be part of a supportive and dedicated team.

• Work in a child-friendly and family-focused environment.

• Competitive pay based on experience.

If you are organized, great with kids, and know how to run an office efficiently, we encourage you to apply!

We are a diversity-friendly team.