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Therapy Office Assistant Jobs (NOW HIRING)

Lakeview Village

Rehab Therapy Office Assistant

Lenexa, KS

$15.25 - $20/hr

We have an opening for a Rehab Office Assistant to work Full Time. Lakeview's Rehab Office ... Performs office tasks required for coordination of therapy services to ensure prompt and efficient ...

Lakeview Village

Rehab Therapy Office Assistant

Lenexa, KS · On-site

$15.25 - $20/hr

We have an opening for a Rehab Office Assistant to work Full Time. Lakeview's Rehab Office ... Performs office tasks required for coordination of therapy services to ensure prompt and efficient ...

Therapy Partner Solutions

Office Assistant

Bowie, MD · On-site

$20/hr

We work together. We have a strong, collaborative team of therapy professionals committed to ... As an Office Assistant, you'll play a crucial role within our outpatient services team, focusing on ...

Therapy Partner Solutions

Office Assistant

Annapolis, MD · On-site

$20/hr

We work together. We have a strong, collaborative team of therapy professionals committed to ... As an Office Assistant, you'll play a crucial role within our outpatient services team, focusing on ...

Therapy Partner Solutions

Office Assistant

Annapolis, MD · On-site

$18 - $20/hr

We work together. We have a strong, collaborative team of therapy professionals committed to ... As an Office Assistant, you'll play a crucial role within our outpatient services team, focusing on ...

Therapy Partner Solutions

Office Assistant

Bowie, MD

$18 - $20/hr

We work together. We have a strong, collaborative team of therapy professionals committed to ... As an Office Assistant, you'll play a crucial role within our outpatient services team, focusing on ...

Therapy Partner Solutions

Office Assistant

Annapolis, MD · On-site

$16.50 - $21.75/hr

We work together. We have a strong, collaborative team of therapy professionals committed to ... As an Office Assistant, you'll play a crucial role within our outpatient services team, focusing on ...

Therapy Partner Solutions

Office Assistant

Severna Park, MD · On-site

$16.75 - $22.25/hr

We work together. We have a strong, collaborative team of therapy professionals committed to ... As an Office Assistant, you'll play a crucial role within our outpatient services team, focusing on ...

Therapy Partner Solutions

Office Assistant

Annapolis, MD · On-site

$18 - $20/hr

We work together. We have a strong, collaborative team of therapy professionals committed to ... As an Office Assistant, you'll play a crucial role within our outpatient services team, focusing on ...

Austin Orthopedic Institute

Be Seen First

Physical Therapy Front Office Coordinator

Austin, TX · On-site

$18 - $23/hr

The Physical Therapy Front Office Coordinator plays a vital role in ensuring seamless daily ... Verify insurance coverage and assist with billing support * Oversee front desk management and ...

Therapy Partner Solutions

Office Assistant

Bowie, MD · On-site

$18 - $20/hr

We work together. We have a strong, collaborative team of therapy professionals committed to ... As an Office Assistant, you'll play a crucial role within our outpatient services team, focusing on ...

Therapy Partner Solutions

Office Assistant

Bowie, MD

$16.25 - $21.25/hr

We work together. We have a strong, collaborative team of therapy professionals committed to ... As an Office Assistant, you'll play a crucial role within our outpatient services team, focusing on ...

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Therapy Office Assistant information

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How much do therapy office assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for therapy office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a therapy office assistant, and why are they important?

To thrive as a Therapy Office Assistant, you need strong organizational skills, attention to detail, and a basic understanding of medical or therapy office procedures, typically supported by a high school diploma or relevant administrative experience. Familiarity with scheduling software, electronic health records (EHR) systems, and office productivity tools is often required. Excellent communication, empathy, and discretion are important soft skills for interacting with clients and supporting therapists. These abilities ensure efficient office operations, protect client confidentiality, and create a welcoming environment for patients.

What is a therapy office assistant?

Therapy Office Assistants are administrative professionals who support therapists and counselors in healthcare settings such as private practices, clinics, or hospitals. They handle a variety of tasks, including scheduling appointments, managing patient records, billing, and answering phone calls. Their work ensures that the office operates smoothly so therapists can focus on providing care to clients. They may also assist with insurance paperwork and maintain confidentiality of sensitive information. Good organizational and communication skills are essential for this role.

What is the difference between Therapy Office Assistant vs Therapy Receptionist?

AspectTherapy Office AssistantTherapy Receptionist
CredentialsHigh school diploma or equivalent; certifications optionalHigh school diploma or equivalent
Work EnvironmentAdministrative support in therapy clinics or mental health officesFront desk and patient check-in in therapy clinics
Job ResponsibilitiesScheduling, filing, assisting therapists, managing patient recordsGreeting patients, answering calls, scheduling appointments

The Therapy Office Assistant and Therapy Receptionist roles often overlap in administrative tasks within therapy settings. However, the Therapy Office Assistant typically has broader responsibilities, including assisting therapists and managing records, while the Therapy Receptionist mainly handles front desk duties like greeting patients and scheduling. Both roles are essential for smooth clinic operations and are commonly searched together by those interested in therapy office support positions.

What are the typical daily responsibilities of a therapy office assistant, and how do they support therapists and clients?

As a Therapy Office Assistant, you will handle various administrative tasks such as scheduling appointments, managing client records, handling phone inquiries, and processing billing or insurance paperwork. You play a crucial role in ensuring that therapists can focus on client care by maintaining an organized, welcoming office environment. Additionally, you may assist in preparing materials for sessions and coordinating with clients to answer logistical questions, making you a key point of contact for both staff and clients. This position often requires multitasking and strong communication skills, as you'll be collaborating with therapists, clients, and other administrative staff on a daily basis.
More about Therapy Office Assistant jobs

What cities are hiring for Therapy Office Assistant jobs?

Cities with the most Therapy Office Assistant job openings:

What states have the most Therapy Office Assistant jobs?

States with the most job openings for Therapy Office Assistant jobs include:

What job categories do people searching Therapy Office Assistant jobs look for?

The top searched job categories for Therapy Office Assistant jobs are:

Therapy Office Assistant jobs near you
Infographic showing various Therapy Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.

Rehab Therapy Office Assistant

Lakeview Village

Lenexa, KS

$15.25 - $20/hr

Full-time

Medical, Dental, Vision, Retirement

Posted 25 days ago

Job description

At Lakeview Village, we are friendly professionals who are united by our passion for providing aging adults with a lifestyle and quality services above the rest. No matter the stage in your career, this is your opportunity to be a part of a community that creates cherished memories for our residents.

Lakeview Village is a continuing care retirement community.  We have an opening for a Rehab Office Assistant to work Full Time.

Lakeview's Rehab Office Assistant ensures excellence in customer service and professionalism by supervising day-to-day activities of the reception area in the outpatient department. Presents the best “first impression” possible to Lakeview Village guests and visitors.

Why join us?

  • Competitive pay
  • Health, dental, and vision benefits
  • Retirement plan with employer match
  • Employee Assistance Program
  • Fitness center and pool

Job Duties and Responsibilities 

  • Ensures friendly, courteous, prompt, and informative service to customers of Lakeview Village outpatient department including residents, family, employees, and visitors via telephone, in writing, and in person.
  • Performs office tasks required for coordination of therapy services to ensure prompt and efficient delivery of service.
  • Organizes and tracks the medical records for the rehab clients to ensure timeliness of skilled documentation and physician orders.
  • Completes billing paperwork as needed for therapy clients, scans and attaches billing and therapy documentation to EMR in accordance with established procedure.
  • Assists with Part B SNF processes for physician orders, contacting DPOAs and sending out/obtaining signatures on required billing paperwork and discharge notification forms.
  • Works closely with billing coordinators for insurance verification and active billing.
  • Assists with AOD scheduling for therapy staff to ensure proper treatment frequency and to promote consistency for residents. Works closely with therapy staff/managers for optimal scheduling.
  • Assists with updating and maintaining written procedures for functions performed in the rehab department.
  • Ensures that departmental mail is retrieved and delivered or forwarded in an appropriate manner.
  • Prepares/compiles a variety of data for OP, Medicare, and insurance billing as needed.
  • Assists with distribution and collection of OP satisfaction surveys.
  • Performs AOD task list functions to facilitate timely billing at the end of the month,
  • Performs duties related to keeping the office and treatment areas clean and orderly.
  • Performs duties related to cleaning treatment areas as directed, updating logs for temperature checks, and gathering laundry.
  • Assists rehab staff with the transport of clients and equipment. May be asked to provide general assistance during treatment.
  • High School Diploma or GED is required.
  • Two years of experience working in a rehab or medical office setting is preferred.
  • Must possess a basic working knowledge of Microsoft Office Suite software.
  • Must have experience working with electronic medical records.
  • Demonstrates good communications skills, including but not limited to effective reading, writing, speaking, and analytical skills, with a fluent understanding of English. 
  • Must have the ability to exercise independent judgement and use creative problem solving skills.
  • Possesses an empathetic approach to the elderly.
  • Able to work in a team setting with residents, relatives, staff, and others.

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