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Therapy Office Admin Jobs (NOW HIRING)

Phil

Office Administrator

Hebron, KY · On-site

$17.25 - $23.75/hr

Office Administrator | Phil Location: Onsite - Hebron, KY Start Date: Immediate Company Overview ... therapy access to patients, resulting in more patients staying on their treatment plans longer.

THE PILATES PT PHYSICAL THERAPY, INC.

$19 - $22/hr

About Us Fusion Wellness & Femina Physical Therapy is a patient-centered healthcare practice ... Position Summary The Office Administrator is responsible for managing the daily administrative ...

Early Life Child Psychology

Be Seen First

Part Time Office Administrator

Santa Clarita, CA · On-site

$18 - $20/hr

Work under the direct guidance of other admin employees. * Plan and schedule appointments * Draft ... We also provide therapy and in-home educational intervention services. Make your own hours, work ...

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How much do therapy office admin jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for therapy office admin in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What is a therapy office admin?

Therapy office admins, also known as therapy office administrators or administrative assistants, are professionals who handle the daily administrative tasks in a therapy or counseling office. Their responsibilities include scheduling appointments, managing patient records, handling billing and insurance paperwork, and providing customer service to clients. They play a crucial role in ensuring that the therapy practice runs smoothly and efficiently, allowing therapists to focus on patient care. Good communication, organizational skills, and discretion are essential in this role.

What are some common challenges therapy office admins face in managing appointment scheduling and patient communications?

Therapy Office Admins often juggle a high volume of appointment requests, cancellations, and rescheduling while ensuring strict confidentiality and compliance with privacy regulations. Balancing the needs of therapists and clients requires strong organizational skills and adaptability, especially when managing last-minute changes or urgent client requests. Effective communication, attention to detail, and proficiency with scheduling software are essential for maintaining smooth office operations and a positive client experience.

What are the key skills and qualifications needed to thrive as a therapy office admin, and why are they important?

To thrive as a Therapy Office Admin, you should have strong organizational abilities, attention to detail, and experience in office administration, often supported by a high school diploma or associate degree. Familiarity with scheduling software, electronic health records (EHR) systems, and billing platforms is typically required. Excellent interpersonal skills, discretion, and the ability to multitask help you manage sensitive client information and interact with therapists and clients professionally. These skills ensure the smooth operation of the therapy office, enhance client experience, and support compliance with privacy regulations.

What is the difference between Therapy Office Admin vs Therapy Receptionist?

AspectTherapy Office AdminTherapy Receptionist
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentTherapy clinics, mental health offices, healthcare settingsFront desk, reception area of therapy clinics
Job ResponsibilitiesScheduling, billing, managing patient records, coordinating appointmentsGreeting patients, answering phones, checking in patients

While both roles support therapy practices, Therapy Office Admins handle a broader range of administrative tasks, including billing and record management, whereas Therapy Receptionists primarily focus on front desk duties like greeting patients and answering calls.

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What job categories do people searching Therapy Office Admin jobs look for?

The top searched job categories for Therapy Office Admin jobs are:

Therapy Office Admin jobs near you
Infographic showing various Therapy Office Admin job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Surgery Scheduler and Back Office Admin

California Foot & Ankle Centers

Davis, CA • On-site

$20.25 - $26.25/hr

Other

Medical, Dental, Vision, Retirement

Re-posted 14 days ago

Job description

Surgery Scheduler and Back Office Admin

Position: Surgery Scheduler, Back Office Admin

Location: Davis, CA

Schedule: Full-Time and Part-Time positions

Salary: Competitive Salary & Bonus Program

Benefits: Health, Dental, Vision, EAP, 401(k), FSA, Costco, AAA, etc.

About Us

With a growing network of locations, California Foot & Ankle Centers (CALFAC) provides comprehensive podiatric care and surgery, including advanced wound care and amputation-prevention therapies, lower extremity peripheral nerve surgery, vascular medicine, and reconstructive surgery.

We have been serving patients in Northern California for over 60 years, building a loyal patient base keeping our clinic locations busy with little to no marketing during that time. Our highly-competent doctors and medical staff all believe in giving a caring approach to each patient, as well as our utilizing the most modern technology available. Further, we conduct clinical trials and podiatric research at all of our locations.

As a part of our team, you will be welcome in working with us for years to come as we do good work in our communities. We value team building, and our staff oftimes engages in after work activities in order to build relationships and play an essential role in our community.

Job Brief

A Surgery Scheduler is responsible for scheduling surgeries for assigned physician(s). Responsibilities include coordinating surgical procedures with multiple hospitals and surgery centers, scheduling and obtaining pre-operative testing, writing and communicating surgery orders, and collecting necessary documentation for surgeries. This individual works closely with patients, physicians, and surgery location to providing accurate, timely, and responsive paperwork.

A pleasant, calm, and professional demeanor is essential, as the front office staff are the first and last people that the patients interact with. As a member of our team, we all provide a high level of efficient patient care, while always presenting a caring, ethical, and professional experience for the patients.

Essential Functions
  • Coordinates and schedules surgeries, follow-up appointments as designated by physicians
  • Work with patients, physicians, and others both within the clinic and outside facilities providing accurate and timely info
  • Coordinates processes and routes all paperwork as required to meet physician and facility requirements
  • Follows all written policies, procedures, and protocols of the clinic, hospitals, surgery centers, etc.
  • Demonstrates courtesy and helpfulness toward patients and their families
  • Must be able to recognize and respond appropriately to urgent/emergent situations per protocols
  • Establish and maintain effective working relationships with physicians, staff, management, as well as hospital staff
  • Identifies scheduling barriers and implements solutions to improve scheduling results based on predetermined goals
  • Adheres to policies regarding safety, confidentiality and HIPPA guidelines
  • Prior to scheduling patients, check insurance and other sources ensure coverage
  • Request and obtain medical records for patients, prior to appointment date
  • Create and submit Requests for Prior Approval as needed
  • Guide patients through the process by kindly talking them through the steps and answering their questions and concerns
  • Send medical records of existing patients, upon request and proper authorization
  • Work fluidly in our EHR (EPIC) and other systems to ensure info is accurate and complete
  • Participate in various projects and/or meetings, and complete other tasks as assigned by management
  • Cross-train and help coworkers as needed
Education and Experience
  • Minimum 2+ years surgery scheduling experience in Northern California
  • High school diploma required; Associate college degree preferred
  • Proficient in Microsoft Word, Excel, fax, printers, scanners, and other office software
  • Experience working in EHR systems (EPIC strongly preferred)
Qualifications/Requirements
  • Knowledge and understanding of the workings of medical offices
  • Knowledge and understanding of medical terminology
  • Strong experience working with EHR systems (especially EPIC).
  • Ability to work independently with minimal supervision
  • Must have strong organizational and time management skills
  • Ability to work on multiple tasks and meet deadlines
  • Excellent communication skills
  • Detail-oriented and must
  • Be a team player
  • Must be able to communicate effectively in Spanish and English in-person and over the phone
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, stand, walk, speak, hear, use hands, handle documents, bend and stoop as needed, and reach with hands and arms. The position requires use of keyboard and computer regularly. Strong vision abilities to perform extensive computer-related work.

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