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Therapy Office Admin Jobs (NOW HIRING)

Medicalincs

Office Admin Assistant

Silver Spring, MD

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Schedule, confirm, and reschedule appointments for our group of therapists. * Report scheduling ...

Medicalincs, LLC

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Schedule, confirm, and reschedule appointments for our group of therapists. * Report scheduling ...

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Schedule, confirm, and reschedule appointments for our group of therapists. * Report scheduling ...

Aston Carter

Receptionist/office Admin

Newport Beach, CA · On-site

$25 - $30/hr

Patients receive alternative therapies such as bioidentical hormone replacement, supplements, IV ... The office is a brand-new, modern, and very pleasant environment, with two nurses working in the ...

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Therapy Office Admin information

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$34

How much do therapy office admin jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for therapy office admin in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What is the difference between Therapy Office Admin vs Therapy Receptionist?

AspectTherapy Office AdminTherapy Receptionist
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentTherapy clinics, mental health offices, healthcare settingsFront desk, reception area of therapy clinics
Job ResponsibilitiesScheduling, billing, managing patient records, coordinating appointmentsGreeting patients, answering phones, checking in patients

While both roles support therapy practices, Therapy Office Admins handle a broader range of administrative tasks, including billing and record management, whereas Therapy Receptionists primarily focus on front desk duties like greeting patients and answering calls.

What are therapy office admins?

Therapy office admins, also known as therapy office administrators or administrative assistants, are professionals who handle the daily administrative tasks in a therapy or counseling office. Their responsibilities include scheduling appointments, managing patient records, handling billing and insurance paperwork, and providing customer service to clients. They play a crucial role in ensuring that the therapy practice runs smoothly and efficiently, allowing therapists to focus on patient care. Good communication, organizational skills, and discretion are essential in this role.

What are the key skills and qualifications needed to thrive as a Therapy Office Admin, and why are they important?

To thrive as a Therapy Office Admin, you should have strong organizational abilities, attention to detail, and experience in office administration, often supported by a high school diploma or associate degree. Familiarity with scheduling software, electronic health records (EHR) systems, and billing platforms is typically required. Excellent interpersonal skills, discretion, and the ability to multitask help you manage sensitive client information and interact with therapists and clients professionally. These skills ensure the smooth operation of the therapy office, enhance client experience, and support compliance with privacy regulations.

What are some common challenges Therapy Office Admins face in managing appointment scheduling and patient communications?

Therapy Office Admins often juggle a high volume of appointment requests, cancellations, and rescheduling while ensuring strict confidentiality and compliance with privacy regulations. Balancing the needs of therapists and clients requires strong organizational skills and adaptability, especially when managing last-minute changes or urgent client requests. Effective communication, attention to detail, and proficiency with scheduling software are essential for maintaining smooth office operations and a positive client experience.
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What job categories do people searching Therapy Office Admin jobs look for? The top searched job categories for Therapy Office Admin jobs are:
Therapy Office Admin jobs near you
Infographic showing various Therapy Office Admin job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, 1% Temporary, and 4% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.
Office Administration - Physical Therapy

Office Administration - Physical Therapy

Body Harmony Physical Therapy

Manhattan, NY • On-site

$19.75 - $27.25/hr

Other

Medical, Dental, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Physical Therapy Office Administrator

The Physical Therapy Office Administrator plays a crucial role in overseeing the daily operations and administrative functions of the healthcare facility. They are responsible for ensuring smooth operations, managing staff, coordinating patient care, and maintaining compliance with relevant regulations and policies. The role requires a combination of strong organizational, leadership, and communication skills.

Key Responsibilities:
  • Administrative Management:
    • Oversee the overall administrative operations of the office, including scheduling, billing, medical records management, and inventory control.
  • Staff Management:
    • Supervise administrative staff, including front office receptionist
    • Provide guidance to the staff, fostering a positive work environment and promoting professional growth.
    • Schedule and coordinate staff shifts to ensure adequate coverage for patient care and administrative tasks.
  • Patient Care Coordination:
    • Ensure excellent patient service by maintaining effective communication channels with patients, addressing their concerns, and resolving any issues.
    • Oversee the appointment scheduling process, patient registration, and check-in/check-out procedures.
    • Collaborate with healthcare providers to optimize patient care delivery and facilitate the coordination of services, referrals, and follow-up appointments.
  • Regulatory Compliance:
    • Stay updated with relevant healthcare regulations, including HIPAA, OSHA, and other legal requirements, and ensure compliance throughout the medical office.
    • Implement and enforce privacy and security measures to protect patient information and maintain confidentiality.
    • Conduct regular audits and reviews to assess compliance and identify areas for improvement.
  • Facility and Equipment Management:
    • Collaborate with facility management to maintain a clean, safe, and organized environment.
  • Medical Billing:
    • Verify insurance eligibility and coverage for patients, obtaining necessary authorizations for procedures or treatments.
    • Review and reconcile medical billing statements, identifying and resolving discrepancies or denied claims.
Qualifications and Skills:
  • Bachelor's degree in healthcare administration, business management, or a related field (preferred).
  • Proven experience in medical office management or healthcare administration.
  • Strong knowledge of healthcare regulations, insurance processes, and medical billing/coding.
  • Excellent organizational, leadership, and communication skills.
  • Proficiency in using electronic health record (EHR) systems and other office software.
  • Ability to multitask, prioritize, and manage time effectively.
  • Exceptional interpersonal skills with the ability to interact with diverse individuals, including patients, staff, and healthcare providers.

Benefits include Paid time off, Holiday Pay, 401K, Health and Dental Insurance, and HSA.

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