Testing Coordinator Jobs in Madison, WI (NOW HIRING)

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Job Category: Academic Staff
Employment Type: Terminal (Fixed Term)
Job Profile: Clin Res Coord II
Job Summary:
The Ozioma Okonkwo Lab, within the Division of Geriatrics and Gerontology in the Department of Medicine, offers a unique opportunity for a Clinical Research Coordinator. This position serves as the primary lead for the day-to-day operations of the REPLENISH study, a project investigating how aerobic fitness and obstructive sleep apnea interact to influence Alzheimer's disease biomarkers and cognition. In this role, the coordinator performs various technical skills such as taking vitals, conducting balance walk tests and maximal exercise testing while managing all study related data. The coordinator also acts as the main point of contact for every participant, guiding them through their research journey, from initial recruitment and eligibility screening to scheduling and leading study visits while ensuring every individual feels informed and supported. Beyond direct participant interaction, the coordinator handles vital behind the scenes work including managing study logistics, developing training aids, and mentoring students to ensure the team remains organized, the study's scientific integrity is upheld, and the research continues to move forward.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• Terminal, 24 month appointment
• This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.
• This position has been identified as a position of trust with access to vulnerable populations.The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Key Job Responsibilities:

• Schedules logistics, determines workflows, and secures resources for clinical research trials

• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols

• Recruits, screens, selects, determines eligibility and enrolls trial participants, collects more complex information, performs medical assessments, and answers varied questions under supervision of a medically licensed professional. Performs medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy

• Performs quality checks

• Identifies work unit resources needs and manages supply and equipment inventory levels

• Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training. Contributes to the development of protocols

• May assist with training of staff

• Assists with preparation of reports and manuscripts, and the development and presentation of materials through various communications platforms

• Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues

Department:
School of Medicine and Public Health, Department of Medicine, Division of Geriatrics and Gerontology, Ozioma Okonkwo Lab
Fueled by innovation yet grounded in kindness, the Department of Medicineempowers leaders to transform medicine and improve lives everywhere. We are committed to professional fulfillment and health equity.We strive to ensure that everyone in our department understands the importance of social impact and belonging-and is empowered to champion it in all they do.Join us and be a part of supporting our nationally recognized faculty, innovative medical education programs and exceptional clinical care as we work towards our vision of healthy people and healthy communities!
At theDivision of Geriatrics and Gerontology, we help older adults live their healthiest lives. We lead comprehensive education,researchand clinical programs-in partnership with our world-class university, remarkable healthsystemand regional Veterans hospital. We are innovative, collaborative and compassionate. We strive for excellence and health equity. And we make an impact in Wisconsin and beyond.
Compensation:
The starting salary for the position is $50,000 annually; but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026.
Preferred Qualifications:

• At least one year of experience coordinating clinical research study visits
• Experience working in clinical research related to Alzheimer's Disease and other dementias

Education:
Bachelor's Degree preferred
How to Apply:
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To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

• Cover letter preferred
• Resume

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.
University sponsorship is not available for this position, including transfers of sponsorship and TN visas.The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.This position is currently scheduled to endtwo years from date of hireand will require eligibility to work until that time.If you are selected for this position you must provide proof of work authorization and eligibility to work.
The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.
Contact Information:
Alyssa Pandos, aapandos@medicine.wisc.edu, 608-265-6339
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal OpportunityEmployer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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