Talent Coordinator Jobs in Reston, VA (NOW HIRING)

Location:

Conde Nast is a global media company, home to iconic brands including Vogue, GQ, Glamour, CN Traveller, Vanity Fair, Wired, The World of Interiors, House & Garden and Tatler, among many others.

We are headquartered in New York and London and operate in 32 markets worldwide, with a footprint of more than 1 billion consumers across print, digital, video and social platforms.

Conde Nast thrives on collaboration, and our teams come together in the office four days a week (Monday - Thursday).

We value diversity of background, views and cultures. We celebrate people for their personal qualities, skills and contributions, recognising the power our brands have to influence and shape culture.

The Role

We're seeking a Talent Coordinator to join our team. Reporting to the British Talent Director, you'll collaborate with a dynamic, cross-functional and international team in a fast-paced environment.

What will you be doing?

• Provide day-to-day administrative support to the British and global talent team across branded content campaigns.

• Draft, prepare and manage talent agreements, ensuring contracts are accurate, complete and processed in a timely manner.

• Create and maintain polished presentation decks showcasing talent for clients, agency partners and internal stakeholders.

• Support talent booking logistics, including shoot scheduling and talent travel, liaising with internal teams and talent representatives.

• Support on set with talent management at shoots where required.

• Process invoices and track payments, working closely with finance to ensure a smooth and timely process.

• Maintain organised filing systems and documentation across all projects.

• Research and maintain an up-to-date database of emerging talent across entertainment, social media and the creative industries.

• Develop and organise project case studies and campaign summaries for internal knowledge sharing and client presentations.

• Compile and distribute the internal talent newsletter, liaising with the talent teams across the global markets to coordinate the relevant case studies.

• Assist the wider talent team with ad hoc administrative tasks and operational support as required.

About you

• Previous experience in an administrative, coordinator or operations role, ideally within media, publishing, talent, entertainment or a creative environment.

• Highly organised with exceptional attention to detail and the ability to manage multiple projects simultaneously.

• Confident in preparing professional documents, presentations and written communications.

• Comfortable drafting contracts and handling confidential information with discretion.

• Experience with invoicing, budget tracking or finance administration is desirable.

• An interest in the talent, media and influencer landscape, with an eagerness to learn about emerging talent and industry trends.

• A proactive, collaborative team player with excellent communication and time management skills, capable of meeting tight deadlines.

Does this sound like you?

Please submit your CV and cover letter/portfolio, which highlights why you'd love to take on this role and why you're a great match for what we're looking for.

We value the time and effort behind every application. All submissions are reviewed by a member of our talent team - we don't use AI-assisted technology to review applications.

What benefits do we offer?

• 25 days holiday (plus bank holidays) and extra days of annual leave if you move house or want to volunteer.

• You'll have access to a competitive pension scheme, Bupa Private Healthcare, Season ticket loans and eye tests.

• We offer a range of tools to support your wellbeing, including core hours, 10 remote days (from home or a country with a Conde Nast office location), access to our Employee Assistance Programme, corporate gym membership and cycle to work scheme.

• We're a dog-friendly office, plus you'll enjoy discounts and magazine subscriptions, keeping you up to date with all things Conde Nast.

• We encourage personal and professional growth through the Conde Nast Learning Hub, where you'll find an extensive portfolio of learning courses and training available in local languages.

• Our Employee Resource Groups provide a platform for employees to identify shared objectives, exchange ideas, and work on community priorities for our global workforce.

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Conde Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.