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Subcontracts Administrator Jobs (NOW HIRING)

Entarian

Subcontracts Administrator

VA · Remote

$60K - $90K/yr

Draft, negotiate, and administer subcontracts, consulting agreements, teaming agreements, NDAs, and amendments. * Prepare and issue solicitations, evaluate proposals, and recommend best-value ...

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How much do subcontracts administrator jobs pay per hour?

As of Jun 19, 2026, the average hourly pay for subcontracts administrator in the United States is $36.16, according to ZipRecruiter salary data. Most workers in this role earn between $27.88 and $43.75 per hour, depending on experience, location, and employer.

What are some common challenges faced by Subcontracts Administrators when managing multiple subcontract agreements simultaneously?

Subcontracts Administrators often juggle numerous agreements at once, which can present challenges such as tracking compliance with diverse contract terms, meeting tight deadlines, and ensuring clear communication between internal teams and subcontractors. Staying organized and proactively addressing issues like scope changes or delayed deliverables is essential. Effective use of contract management software and fostering strong relationships with both suppliers and project managers help mitigate these challenges and ensure successful project outcomes.

What are Subcontracts Administrators?

Subcontracts Administrators are professionals responsible for managing agreements between their organization and external vendors or subcontractors. Their main duties include drafting, negotiating, and overseeing contract terms to ensure compliance with company policies and legal regulations. They also monitor contract performance, handle any issues or disputes that arise, and work closely with internal teams such as procurement, legal, and project management to achieve successful contract outcomes. This role is vital in industries like construction, defense, and manufacturing where subcontracted work is common.

What are the key skills and qualifications needed to thrive as a Subcontracts Administrator, and why are they important?

To thrive as a Subcontracts Administrator, you need a solid understanding of contract law, procurement processes, and negotiation tactics, often supported by a degree in business or a related field. Familiarity with contract management software, ERP systems, and certifications such as Certified Federal Contracts Manager (CFCM) is highly beneficial. Attention to detail, strong organizational abilities, and effective communication are critical soft skills for success in this role. These skills ensure compliance, minimize risk, and facilitate efficient collaboration between vendors and internal stakeholders.

What is the difference between Subcontracts Administrator vs Contract Specialist?

AspectSubcontracts AdministratorContract Specialist
CredentialsTypically requires a bachelor's degree in business, law, or related field; certifications like NCMA's CPSM are commonSimilar credentials; often holds a bachelor's degree and certifications such as CPSM or equivalent
Work EnvironmentWorks primarily in procurement, contract management, and supplier negotiations within industries like defense, aerospace, and constructionWorks in contract management, compliance, and negotiations across various industries including government and private sectors
Employer & Industry UsageCommonly employed by government contractors, aerospace, defense, and large manufacturing firmsUsed across government agencies, corporations, and consulting firms involved in contract management

While both roles involve contract management and require similar credentials, Subcontracts Administrators focus specifically on managing subcontract agreements and supplier relationships, often within large projects or government contracts. Contract Specialists handle a broader range of contracts, including procurement and compliance, across various industries.

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Subcontracts Administrator jobs near you
Infographic showing various Subcontracts Administrator job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $75,218 per year, or $36.2 per hour.

Subcontracts Administrator

Entarian

VA • Remote

$60K - $90K/yr

Other

Posted 10 days ago

Job description

Overview/ Job Responsibilities

Entarian is seeking an experienced Subcontracts Administrator to manage the full lifecycle of subcontract administration for Federal and commercial contracts. This role partners closely with contracts, program and technical teams to draft, negotiate, and administer subcontract and consultant agreements in a compliance-driven environment. You will support prime contract obligations, maintain CPSR readiness, and ensure procurement integrity from solicitation through closeout. This position plays a key role in upholding Federal Acquisition Regulations, internal policies, and prime contract requirements. 

WHAT YOU'LL DO 

Subcontract Administration 

  • Draft, negotiate, and administer subcontracts, consulting agreements, teaming agreements, NDAs, and amendments. 
  • Prepare and issue solicitations, evaluate proposals, and recommend best-value suppliers. 
  • Interpret and apply contractual terms, FAR/DFARS flow-downs, and prime contract requirements. 
  • Manage subcontract execution from planning through closeout. 

 Vendor Evaluation and Due Diligence 

  • Conduct subcontractor responsibility reviews including SAM registration verification, debarment checks, financial and technical capability assessments, and analysis of mandatory flow-downs. 

Compliance and CPSR Support 

  • Maintain compliant procurement files aligned with CPSR standards. 
  • Conduct procurement file reviews, identify compliance gaps, and implement corrective actions. 
  • Support DCMA CPSR audits through data calls, file preparation, auditor responses, and corrective action plans. 
  • Ensure adherence to FAR Part 44, DFARS, and agency-specific procurement rules. 
  • Support small business subcontracting requirements when applicable. 

Cross-Functional Collaboration 

  • Advise stakeholders on subcontract strategy, risk identification, and negotiation approaches. 
  • Collaborate with Contracts, Program Management, Finance, Legal, and Technical teams throughout the procurement lifecycle. 
  • Apply strong analytical skills, sound judgment, and effective problem-solving.

Salary Range:  $60,000 to $90,000

Minimum Qualifications
  • 5+ years of subcontract or procurement management experience. 
  • Demonstrated full lifecycle subcontract administration experience, including closeouts. 
  • Strong understanding of DCMA CPSR requirements. 
  • Experience with major government contract types (IDIQ, FFP, T&M, CPAF, CPFF). 
  • Ability to draft complex and non-routine contractual instruments. 
  • Deep understanding of FAR, DFARS, flow-down clauses, and Federal acquisition best practices. 
  • Strong analytical, communication, and negotiation skills. 
  • Ability to manage multiple priorities independently. 
Desired Qualifications
  • Experience supporting Federal agencies such as DoD, NASA, NOAA, or DHS. 
  • Familiarity with eSRS, FSRS, CPARS, and other government reporting tools. 
  • Experience supporting small business subcontracting plans. 

EDUCATION 

  • BS/BA in Business Administration or a related field, or equivalent experience. 

KEY COMPETENCIES 

  • Strong compliance mindset 
  • Ability to interpret complex regulatory requirements 
  • Supplier risk assessment and due diligence 
  • Negotiation within Federal regulatory constraints 
  • Attention to detail and documentation accuracy 
  • Clear communication across technical and non-technical teams 
About Us

Formed through the strategic union of Sev1Tech and ERT, Entarian is a premier provider of mission-critical engineering and technology solutions. Founded on a legacy of excellence dating back to 1993, Entarian is a product of an evolved and fully diversified engineering and federal technology leader. From deep space to defense and civilian missions, Entarian delivers secure, mission-aligned digital solutions that drive national resilience and operational effectiveness. We don't just support modernization; we define it.

Join the Mission and Start your Career Journey: Apply Directly via our Careers Portal  Connect, Referrals & Inquiries? Email the team: kaleigh.tiano@entarian.com

Entarian is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Employment Type: OTHER

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