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Subcontract Administrator Jobs (NOW HIRING)

Bechtel

Subcontract Administrator

Oak Ridge, TN

In this role, you will assist Subcontract Administrators in completion of routine duties, closeout, data gathering, document preparation, presentations, and training sessions. You will prepare status ...

Infleqtion

Subcontract Administrator

Louisville, CO · On-site

$100/hr

Administer subcontract performance and manage changes, modifications, and funding updates * Monitor supplier compliance with technical, quality, and schedule requirements * Resolve contractual issues ...

Pae

Subcontract Administrator

Houston, TX

The Subcontract Administrator will: * Award and fully document requirements for commercial and non-commercial purchase orders and subcontracts in accordance with company procedures and federal ...

Infleqtion

Subcontract Administrator

Louisville, CO · On-site

$100/hr

Administer subcontract performance and manage changes, modifications, and funding updates * Monitor supplier compliance with technical, quality, and schedule requirements * Resolve contractual issues ...

Bechtel

Subcontract Administrator

Oak Ridge, TN

In this role, you will assist Subcontract Administrators in completion of routine duties, closeout, data gathering, document preparation, presentations, and training sessions. You will prepare status ...

Govcio LLC

Subcontract Administrator (Remote)

$75K - $90K/yr

GovCIO is currently hiring for a Subcontract Administrator, Level III to provide cradle to grave subcontracts support for the Health & Civilian Sector (HCS). This position will be fully remote within ...

System One

Subcontract Administrator III

Kent, WA · On-site

$85/hr

Subcontract Administrator III Location: Kent, WA Type: Contract / On-site Contractor Work Model: On-Site Compensation: $85+ per hour Responsibilities * Administer subcontracts for large components or ...

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How much do subcontract administrator jobs pay per hour?

As of Jul 7, 2026, the average hourly pay for subcontract administrator in the United States is $36.16, according to ZipRecruiter salary data. Most workers in this role earn between $27.88 and $43.75 per hour, depending on experience, location, and employer.

How to become a subcontract administrator?

To become a subcontract administrator, candidates typically need a bachelor's degree in construction management, business, or a related field, along with experience in procurement or contract management. Developing skills in negotiation, attention to detail, and familiarity with contract management software are also important. Certifications such as the Certified Professional Contracts Manager (CPCM) can enhance job prospects.

What are the key skills and qualifications needed to thrive as a Subcontract Administrator, and why are they important?

To thrive as a Subcontract Administrator, you need strong contract management knowledge, negotiation skills, and a relevant degree in business, supply chain, or a related field. Familiarity with procurement software, ERP systems, and knowledge of government contracting regulations or certifications like CPCM are often required. Excellent communication, attention to detail, and problem-solving abilities help build effective relationships with vendors and ensure contract compliance. These skills are crucial for minimizing risk, controlling costs, and ensuring the successful execution of projects within organizational and regulatory guidelines.

What is the role of a subcontract administrator?

A subcontract administrator manages the procurement and administration of subcontract agreements, ensuring compliance with contract terms, budgets, and schedules. They coordinate with vendors, monitor subcontractor performance, and handle documentation using tools like contract management software to support project execution.

What are Subcontract Administrators?

Subcontract Administrators are professionals responsible for managing and overseeing contracts between their organization and external vendors or subcontractors. Their duties typically include drafting, negotiating, and ensuring compliance with contract terms and conditions. They also monitor supplier performance, resolve issues, and ensure that deliverables meet quality and schedule requirements. Subcontract Administrators play a key role in minimizing risk and optimizing value in procurement and supply chain operations.

What is the highest paying administrative job?

Among administrative roles, executive assistants and administrative directors tend to have the highest salaries, especially in large organizations or industries like finance and technology. These positions often require advanced skills, experience, and sometimes certifications, and can offer six-figure compensation packages.

Do subcontractors make good money?

Subcontract administrators typically earn competitive salaries that vary based on experience, industry, and location. They often receive benefits and may have opportunities for overtime or bonuses, especially in construction, manufacturing, or engineering sectors. Certification and strong negotiation skills can also influence earning potential.

What Is a Subcontract Administrator?

A subcontract administrator (SCA) works for a business to obtain materials, equipment, services, or anything else that the company needs through subcontracts. A subcontract is an agreement with a third party to assist in completing a project, whether through goods, services, or workers. As a subcontract administrator, your responsibilities include assessing the needs of your team or employer, obtaining agreements to fill those needs, and managing the subcontracts from start to finish. You may choose the other party based on either qualifications or cost efficiency, but the goal is to find a compromise between the two. You likely need a bachelor’s degree or higher in business or business administration in this career.

What are some common challenges faced by Subcontract Administrators when managing multiple subcontractors simultaneously?

Subcontract Administrators often juggle several contracts at once, each with unique requirements, timelines, and compliance standards. One of the main challenges is ensuring clear communication and alignment between all parties to prevent misunderstandings or delays. Additionally, tracking deliverables, monitoring performance, and maintaining up-to-date documentation can be demanding, especially when working with diverse vendors. Effective organization and proactive issue resolution are crucial skills for success in this fast-paced environment.
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Subcontract Administrator jobs near you
Infographic showing various Subcontract Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $75,218 per year, or $36.2 per hour.
Subcontract Administrator

Subcontract Administrator

Strategic Management Solutions, LLC.

Oak Ridge, TN • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

SMSI provides expert management consulting, program and project management, and technical consulting services to government and private sector clients. SMSI has grown and evolved by building an outstanding reputation for client-focused performance and for delivering results that enable clients to meet commitments and milestones.
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SMSI is an Equal Employment Opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Job Summary
The Subcontract Administrator is responsible for leading and executing all phases of subcontract and procurement activities in support of a large Engineering, Procurement, and Construction (EPC) project. The position will manage acquisitions and subcontracts across multiple contracting strategies that may include specialty fabricated equipment and commercial equipment procurements. The successful candidate will provide comprehensive cradle-to-grave procurement support, ensuring compliance with project requirements, contractual obligations, company procedures, and applicable client requirements. This role requires strong commercial acumen, negotiation skills, contract administration expertise, and the ability to work collaboratively with project management, engineering, construction, legal, finance, and client representatives.

Responsibilities
  • Support the Capital Projects Buyer Lead in developing and implementing acquisition and subcontracting strategies aligned with project objectives, schedule requirements, and risk management goals. Assist in maintenance of the project Material Assignment Schedule (MAS).
  • Support procurement planning activities, market research, source identification, and procurement scheduling.
  • Prepare procurement plans, bidder lists, solicitation packages, and procurement documentation.
  • Prepare and issue Requests for Proposal (RFPs), Invitations for Bid (IFBs), Requests for Information (RFIs), and other solicitation documents.
  • Coordinate bidder communications, pre-proposal meetings, and clarification processes.
  • Manage proposal receipt, evaluation, and documentation. Facilitate technical, commercial, and management evaluations in accordance with project procedures.
  • Prepare negotiation plans, negotiation memoranda, award recommendations, and approval documentation. Support commercial negotiations with prospective subcontractors and suppliers.
  • Analyze cost and pricing proposals to determine price reasonableness and commercial competitiveness.
  • Draft subcontract agreements, purchase orders, amendments, and related contractual documents.
  • Serve as the primary commercial point of contact for assigned subcontractors and suppliers.
  • Administer subcontract agreements throughout project execution.
  • Coordinate with other project functions (e.g. Project Controls, Construction, Engineering, Quality, Finance) to ensure project requirements are achieved.
  • Prepare documentation and chair Subcontractor/Supplier Progress Meetings.
  • Monitor subcontractor performance, deliverables, schedule compliance, and contractual obligations.
  • Review and process invoices, payment applications, change orders, claims, and contract modifications.
  • Coordinate resolution of commercial issues, disputes, requests for equitable adjustment, and subcontractor claims. Negotiate and administer subcontract modifications and change orders.
  • Maintain subcontract files and procurement records in accordance with company procedures and audit requirements.
  • Identify emerging contractual risks and develop mitigation strategies. Support project risk management initiatives through proactive contract administration.
  • Lead subcontract closeout activities, including verification of final deliverables, releases, warranties, lien waivers, and final payments. Ensure complete and accurate contract documentation is maintained.
  • Support project lessons learned and procurement performance evaluations.
Required Skills/Abilities
  • 5 years of experience in subcontract administration, procurement, contracts management, or supply chain management preferred.
  • Excellent verbal and written communication skills for effective interaction with clients, subcontractors/suppliers, and project stakeholders.
  • Experience administering multiple contract types, including:
    • Cost-reimbursable professional services agreements
    • Fixed-price construction contracts
    • Design-build contracts
    • CMGC contracts
    • Specialty equipment and engineered equipment procurements
  • Proficiency with procurement and contract management systems, Microsoft Office Suite, and project controls tools.
  • Strong knowledge of commercial contracting principles, procurement regulations, and subcontract administration practices.
  • U.S. Citizenship
Educational Requirements
  • Bachelor's degree in Business Administration, Supply Chain Management, Construction Management, Engineering, or a related field with 5 years of relevant experience, OR extensive knowledge and 10 years of experience in supply chain support of large EPC, industrial, energy, infrastructure, nuclear, or major capital projects.
Reporting Relationship
  • Reports to the Capital Projects Buyer Lead and works closely with Project Management, Engineering, Construction Management, Legal, Project Controls, Finance, and Client Representatives.

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