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Study Activation Coordinator Jobs (NOW HIRING)

NYULMC

Program Lead, Clinical Research

New York, NY · On-site

The PL is responsible for the development, coordination, and negotiation of clinical trial budgets ... Provides strategic and operational leadership for end-to-end study start-up and activation ...

University of Utah

PS Regulatory Coordinator

Campus, IL · On-site

... activation to start-up. 13. Act as a liaison between study sponsors, HCI investigators and the ... More information, including the Director/Title IX Coordinator's office address, electronic mail ...

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$54.9K

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How much do study activation coordinator jobs pay per year?

As of Sep 14, 2026, the average yearly pay for study activation coordinator in the United States is $54,853.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,000.00 and $62,500.00 per year, depending on experience, location, and employer.

What is a study activation coordinator?

Study Activation Coordinators are professionals responsible for overseeing and facilitating the start-up process of clinical trials or research studies. Their duties typically involve coordinating regulatory document submissions, ensuring compliance with institutional and federal guidelines, and acting as a liaison among investigators, sponsors, and regulatory bodies. They help streamline processes so that studies can begin efficiently and on schedule. Their role is essential to maintaining regulatory compliance and supporting successful research operations.

How does a study activation coordinator collaborate with clinical research teams during the study startup phase?

A Study Activation Coordinator works closely with clinical research teams by acting as a central point of contact during the study startup phase. They coordinate communications between investigators, regulatory specialists, contract managers, and sponsors to ensure all regulatory documents, contracts, and approvals are in place on schedule. Regular meetings and status updates are common, and the coordinator is often responsible for tracking progress, identifying bottlenecks, and facilitating solutions to keep the activation process moving smoothly. Effective collaboration and strong organizational skills are key to managing multiple studies and stakeholders simultaneously.

What are the key skills and qualifications needed to thrive as a study activation coordinator, and why are they important?

To thrive as a Study Activation Coordinator, you need a strong understanding of clinical research processes, regulatory requirements, and project management, typically supported by a degree in life sciences or a related field. Familiarity with clinical trial management systems (CTMS), IRB submission platforms, and document tracking software is often required. Attention to detail, effective communication, and organizational skills are essential soft skills for coordinating multiple stakeholders and timelines. These abilities ensure efficient study start-up, regulatory compliance, and smooth collaboration across teams in a research environment.
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Study Activation Coordinator jobs near you
Infographic showing various Study Activation Coordinator job openings in the United States as of September 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $54,853 per year, or $26.4 per hour.

Clinical Trial Study Startup Navigator

New Brunswick, NJ • On-site

Vitalief
Health Care and Social Assistance • 51 - 200 employees
Learn more about Vitaliefexternal

$75K - $95K/yr

Full-time

Medical, Life, Retirement, PTO

Re-posted 18 days ago

Job description

ABOUT VITALIEF
Vitalief is a trusted partner to Sponsors, CROs, and Sites across the research and clinical trials landscape. By blending deep subject matter expertise with strong business acumen, we deliver Consulting and Functional Service Provider (FSP) solutions that empower organizations to do more with less, streamlining operations, reducing costs, and accelerating breakthroughs that ultimately benefit patients.
POSITION SUMMARY
We are seeking an experienced Clinical Trial Study Startup Navigator to join Vitalief as a full-time and support a multi-site health system cardiovascular clinical research initiative focused on accelerating industry-sponsored trial activations across a large health system network.
The Study Startup Navigator will serve as a central coordinator between Clinical Research Coordinators (CRCs), sponsors, investigators, and internal support teams including Contracts, Finance, IRB, Regulatory, Compliance, and IT. This individual will facilitate communication, track startup progress, identify bottlenecks, and help ensure studies move efficiently through the startup lifecycle. This role is focused on coordination and oversight rather than direct execution of startup activities, with CRCs and functional teams retaining responsibility for submissions and operational deliverables.
The ideal candidate will possess strong project management, stakeholder coordination, communication, and organizational skills, along with a solid understanding of clinical trial startup processes within academic medical centers or complex healthcare systems.
WHY VITALIEF?
  • Impactful Work: Be at the center of a first-of-its-kind cardiovascular research expansion at one of New Jersey's largest health systems - your work directly accelerates access to cutting-edge treatments for cardiac patients.
  • People-First Culture: Thrive in an environment that fosters growth, innovation, and collaboration.
  • Comprehensive Benefits: Enjoy 20 PTO days, 9 paid holidays, company-paid life insurance, short- and long-term disability, a 401(k)-retirement plan, and robust healthcare options.
  • Work Location: Hybrid role - 2 to 3 days on-site in New Brunswick, NJ with limited local travel to other hospital sites.
  • Competitive Salary: $75,000 to $95,000 - depending on experience level.

RESPONSIBILITIES
  • Serve as the central coordination point between CRCs, sponsors, investigators, and internal support teams throughout the clinical trial startup process.
  • Coordinate and track startup activities including feasibility, contracts, budgets, IRB submissions, regulatory reviews, site qualification visits, and system setup activities.
  • Monitor startup timelines, identify bottlenecks, and proactively escalate issues to help ensure timely study activation.
  • Facilitate ongoing communication regarding study status, outstanding action items, dependencies, and activation readiness across all stakeholders.
  • Partner with CRCs and functional departments while maintaining their ownership of study startup execution activities and deliverables.
  • Coordinate sponsor communications related to startup timelines, documentation requests, site qualification visits (SQVs), and activation planning.
  • Maintain startup tracking tools, dashboards, and status reports to support operational visibility and leadership reporting.
  • Support onboarding coordination for CRCs and help ensure operational readiness across participating sites.
  • Identify process inefficiencies and support continuous improvement efforts to enhance startup timelines and stakeholder collaboration.

QUALIFICATIONS
  • Bachelor's degree required (healthcare, life sciences, business, project management, or related field preferred).
  • Minimum of 5 years of clinical research experience, including 2 years of clinical research experience in study startup, clinical trial operations, and/or clinical trial management.
  • Strong understanding of the clinical trial startup process within site, Academic Medical Center (AMC), or health system environments.
  • Demonstrated project management and stakeholder coordination experience across multiple concurrent studies or initiatives.
  • Strong communication and interpersonal skills with the ability to effectively coordinate across sponsors, investigators, CRCs, Legal, Finance, IRB, and operational teams.
  • Experience identifying workflow bottlenecks, facilitating issue resolution, and driving cross-functional accountability.
  • Working knowledge of study startup components including feasibility, contracts, budgets, IRB processes, regulatory requirements, and site activation workflows.
  • Familiarity with ICH-GCP, HIPAA, and general clinical research regulatory requirements preferred.
  • Experience using CTMS and/or project management platforms such as OnCore, ClickUp, Smartsheet, Monday.com, or equivalent systems preferred.
  • Ability to manage competing priorities and maintain organization in a fast-paced, highly collaborative environment.
  • Proactive, solutions-oriented mindset with strong attention to detail and follow-through.
  • Prior experience supporting cardiovascular or industry-sponsored clinical trials preferred.
  • CRC, CCRP, CCRA, PMP, or related certification preferred.

PHYSICAL DEMANDS: Standing, sitting, walking, visual perception, talking and hearing. Lifting up to 20 lbs. Limited travel to hospital sites local to New Brunswick, NJ.
IMPORTANT NOTE: Vitalief partners with clients such as major medical centers and academic institutions that often requires all on-site resources such as prospective Vitalief consultants to be inoculated annually for Influenza and successfully pass a Mantoux Tuberculin Skin Test (TST) for Mycobacterium Tuberculosis.
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