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Study Abroad Office Assistant Jobs (NOW HIRING)

Bethel University

Global Ambassador

Saint Paul, MN · On-site

Global Ambassadors will be scheduled to work a set shift either in the Study Abroad Office or ... Work on spreadsheets and other data entry * Assist with application management in Via (updating ...

American

$18.50/hr

Experience previously working in a study abroad office or in a student-facing capacity is a plus. * Organizational skills are essential. * Proficiency in Spanish preferred but not required. * The ...

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How much do study abroad office assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for study abroad office assistant in the United States is $20.23, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $23.32 per hour, depending on experience, location, and employer.

What does a study abroad office assistant do?

A Study Abroad Office Assistant supports the operations of a university's study abroad program by helping students with application processes, answering questions about available programs, and assisting with administrative tasks. They often handle phone calls, emails, and walk-in inquiries about studying abroad. Additionally, they may help organize informational sessions, maintain records, and support staff with logistical arrangements. Their role is essential in ensuring students have a smooth and informed experience when preparing to study in another country.

What are the key skills and qualifications needed to thrive as a study abroad office assistant, and why are they important?

To thrive as a Study Abroad Office Assistant, you need strong organizational skills, attention to detail, and familiarity with academic processes, often supported by coursework or experience in international education. Proficiency in office software (such as Microsoft Office), student information systems, and communication platforms is typically required. Excellent interpersonal skills, cultural sensitivity, and the ability to multitask help you stand out when supporting students and collaborating with staff. These skills ensure efficient program administration, positive student experiences, and smooth coordination of international opportunities.

What are some common challenges study abroad office assistants face and how can they effectively manage them?

Study Abroad Office Assistants often encounter challenges such as balancing multiple student inquiries, navigating complex application processes, and coordinating with international partners across different time zones. Effective time management and strong organizational skills are key to handling these tasks efficiently. Proactively communicating with both students and team members can help prevent misunderstandings and ensure deadlines are met. Familiarity with university policies and study abroad regulations also aids in resolving issues quickly and accurately.

What is the difference between Study Abroad Office Assistant vs Study Abroad Coordinator?

AspectStudy Abroad Office AssistantStudy Abroad Coordinator
Required CredentialsHigh school diploma or associate degree; administrative skillsBachelor’s degree; experience in program management
Work EnvironmentOffice setting, supporting administrative tasksOffice and field visits, coordinating student programs
Employer & Industry UsageUniversities, colleges, study abroad officesEducational institutions, study abroad programs

The Study Abroad Office Assistant primarily handles administrative support within study abroad offices, focusing on tasks like data entry and scheduling. In contrast, the Study Abroad Coordinator manages program planning, student advising, and international partnerships. Both roles are essential in the study abroad industry but differ in responsibilities and required experience.

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Study Abroad Office Assistant jobs near you
Infographic showing various Study Abroad Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $42,079 per year, or $20.2 per hour.

Global Ambassador

Bethel University

Saint Paul, MN • On-site

Full-time

Re-posted yesterday

Bethel University (Minnesota) rating

6.1

Company rating: 6.1 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

555th of 622 rated colleges and universities

Job description

About the role
  • Global Ambassadors will be scheduled to work a set shift either in the Study Abroad Office or another location on campus (e.g. a BC Commons Table).
  • 4-10 hours per week
  • Global Ambassadors are NOT required to work during finals week or school breaks

Job Summary
Global Ambassadors (GAs) are vital to the success of the Study Abroad Office. They promote international education opportunities across Bethel's campus.
For each shift, GAs will be scheduled to complete a specific task/activity. Global Ambassador roles/tasks may include:
  • Peer Advising
    • Provide peer-to-peer advising based on firsthand experiences from your time abroad (could specialize in a particular geographic area, set of majors, third-party partner, etc.)
      • Program Searching
      • Scholarships
  • Engage in student outreach, active recruitment, and general clerical support
  • Host "Coffee Conversations" to chat with interested and/or returning study abroad students
  • Classroom presentations
  • Administrative tasks
    • Answer phone and voicemails
    • Maintain study-abroad email inbox
    • Greet visitors and serve as a first point of contact for faculty, staff, and student walk-ins
    • Work on spreadsheets and other data entry
    • Assist with application management in Via (updating application statuses, sending email updates to students, etc.)
  • Assisting with events
    • Track registrations
    • Day-of set up and takedown
    • Participate in panels
    • Interact with attendees
  • Hosting/recording the #BethelAbroad Podcast
  • Graphic design
    • Create social media and online marketing content
    • Create print content (such as posters and brochures)
    • Examples of past projects have included:
      • Stickers
      • Logo design/branding
      • Course brochures for the Spring Study Abroad Fair
      • Social media content
      • Posters
      • Prints for the office
      • Bulletin board designs for the hallway
  • Other projects as assigned

Qualifications
  • Must be a current student at Bethel University
  • Enthusiastic about encouraging other students to study off campus
  • Excellent customer service
  • Dependable and consistent ability to work scheduled shifts
  • High degree of professionalism in conduct/office etiquette
  • Strong written and interpersonal communication skills
  • Timely and professional e-communication
  • Strong attention to detail
  • Independent, adaptable, and self-motivated
  • Previous (or upcoming) study away experience

Desired Qualifications
  • Demonstrated experience with teaching, mentorship, coaching, and/or leadership
  • Experience with and enthusiasm for marketing and outreach
  • Patience and empathy when working with diverse populations

Additional Responsibilities:
Bethel's mission is to educate and equip students to lead lives of impact through transformative academics in a Christ-centered community. Bethel's employee community plays a central role in developing our students as whole and holy persons. To carry out this mission, Bethel uses the foundation of our guiding documents, the Affirmation of Faith, Community Covenant, and Key Policies. Bethel expects all employees to actively participate in creating our Christ-centered community by agreeing with and abiding by our core beliefs in the Affirmation of Faith and supporting all other beliefs as Biblical, responsible, and thoughtful approaches while avoiding dissension and divisiveness. Employees teach and mentor students and help one another uphold our Community Covenant commitments. As a result of these expectations, all University employees act as ministers of the gospel of Jesus Christ by actively partnering with the University to carry out its mission and foster Bethel's Christ-centered covenant community.
Other Duties: The essential functions, tasks and responsibilities of this position may change from time to time. Bethel University reserves the right to add or omit duties and responsibilities at the discretion of the University or its leadership. Additional tasks or duties required of the position, will be communicated to the incumbent with specificity to ensure the employee may perform their role with complete understanding. This job description is intended to describe the general level of work being performed; it is not intended to be all-inclusive.
Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world.
Bethel University's Christ-centered mission includes a commitment to equal educational opportunity and equal employment opportunity. Bethel does not unlawfully discriminate on the basis of race, color, creed, national origin, sex, marital status, disability, status with regard to public assistance, familial status, or age in its admissions, educational programs, or employment practices.
The pay range for this role is:
14.25 - 14.25 USD per hour (Bethel University)

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