Studio Operations Coordinator Jobs in Wisconsin (NOW HIRING)

Raven Software is seeking a highly capable, proactive Executive Assistant to support our Studio Head. This is a high-trust, high-impact role focused on protecting executive time, strengthening communication flow, and ensuring leadership initiatives move forward with clarity and follow-through.

In addition to executive support, this role partners with Studio Operations, HR, IT, and Communications on clearly defined studio coordination responsibilities, while remaining primarily focused on enabling leadership effectiveness in a fast-paced, creative environment.

This role is ideal for someone who anticipates needs, exercises strong judgment, and takes pride in helping senior leaders operate at their best.

This role is based in our Middleton, WI office and follows an onsite work schedule of four days per week. Work arrangements may change at the company's discretion to meet business needs.

• Own and manage the Studio Head's calendar, including scheduling, prioritization, and travel coordination
• Serve as a primary liaison for internal and external stakeholders interacting with the Studio Head's office
• Draft and manage meeting agendas, notes, and executive follow-ups to ensure alignment and accountability

• Track action items, decisions, and timelines across leadership initiatives
• Coordinate leadership meetings, offsites, and executive visits
• Partner with department leaders to facilitate clear information flow and alignment
• Support the planning, documentation, and rollout of select operational processes and internal initiatives in partnership with senior leadership

• Draft and organize executive communications, presentations, and strategic documents
• Capture notes, decisions, and action items from leadership meetings
• Handle sensitive and confidential information with professionalism and sound judgment

• Coordinate end-to-end candidate and visitor logistics, including travel arrangements, room and AV booking, itineraries, and studio tours
• Partner with HR, IT, Facilities, and hiring managers to support onboarding coordination and first-week readiness
• Track and publish new hire and departure updates across Production, HR, IT, and Facilities
• Support select employee-facing initiatives in partnership with Studio Operations, including events, gifting, and studio programs
• Partner with Department Heads, HR, and Early Careers teams to support coordination of the internship program

This role collaborates closely with Studio Operations, HR, IT, and Communications, but does not replace dedicated responsibilities within those teams.

• 3+ years of experience supporting senior executives in a fast-paced environment
• Exceptional organizational skills and strong written and verbal communication
• High integrity and discretion with confidential information
• Comfort managing ambiguity, shifting priorities, and complex coordination
• Strong proficiency with modern tools (Microsoft 365, Slack, Zoom, project tracking tools)
• Emotional intelligence and confidence interacting with stakeholders at all levels

At Raven Software, we value collaboration, trust, and creativity. As part of Activision, you'll be surrounded by passionate professionals committed to delivering exceptional player experiences.

This role offers meaningful exposure to studio leadership and the opportunity to make a tangible impact on how the studio operates day to day.

Founded in 1990, Raven Software is the developer of numerous award-winning games including Hexen, Star Wars Jedi Knight II: Jedi Outcast, Marvel: Ultimate Alliance and most recently, a major contributor to the blockbuster Call of Duty® franchise. We're based in Middleton, Wisconsin, a suburb of Madison, annually ranked on numerous lists as one of the top places to live and work.

We have a unique vision for our industry. One that has and continues to inspire us. We bring no egos. We focus on what is best for the game. We hire stunning peers. We own our own mistakes. We treat each other with respect. After nearly 30 years, Raven Software is still thriving. We developed a team who cares about one another, our games and our players. As we enter the next exciting chapter of our story, we are growing. Our team is creative, highly intelligent, well-led and equipped to face this exciting future. If you want to work with a world-class team, on exciting new projects, then apply today! We look forward to hearing from you.

We provide a suite of benefits that promote physical, emotional and financial well-being for 'Every World' - we've got our employees covered! Subject to eligibility requirements, the Company offers comprehensive benefits including:

• Medical, dental, vision, health savings account or health reimbursement account, healthcare spending accounts, dependent care spending accounts, life and AD&D insurance, disability insurance;
• 401(k) with Company match, tuition reimbursement, charitable donation matching;
• Paid holidays and vacation, paid sick time, floating holidays, compassion and bereavement leaves, parental leave;
• Mental health & wellbeing programs, fitness programs, free and discounted games, and a variety of other voluntary benefit programs like supplemental life & disability, legal service, ID protection, rental insurance, and others;
• If the Company requires that you move geographic locations for the job, then you may also be eligible for relocation assistance.

Eligibility to participate in these benefits may vary for part time and temporary full-time employees and interns with the Company. You can learn more by visiting https://www.benefitsforeveryworld.com/ .

In the U.S., the standard base pay range for this role is $62,500.00 - $100,000.00 Annual. These values reflect the expected base pay range of new hires across all U.S. locations. Ultimately, your specific range and offer will be based on several factors, including relevant experience, performance, and work location. Your Talent Professional can share this role's range details for your local geography during the hiring process. In addition to a competitive base pay, employees in this role may be eligible for incentive compensation. Incentive compensation is not guaranteed. While we strive to provide competitive offers to successful candidates, new hire compensation is negotiable.