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Studio Operations Assistant Jobs in Oregon (NOW HIRING)

CONSTANT HUSTLE LLC

Personal Trainer

Albany, OR

$20 - $30/hr

Ensure studio cleanliness and high standard of operation * Motivate studio members during and after training * Assist with membership retention * Help foster a positive community-based team-training ...

CONSTANT HUSTLE LLC

Personal Trainer

Albany, OR

$20 - $30/hr

Ensure studio cleanliness and high standard of operation * Motivate studio members during and after training * Assist with membership retention * Help foster a positive community-based team-training ...

CONSTANT HUSTLE LLC

Personal Trainer

Albany, OR

$20 - $30/hr

Ensure studio cleanliness and high standard of operation * Motivate studio members during and after training * Assist with membership retention * Help foster a positive community-based team-training ...

R/GA Careers Page

OR · On-site

About R/GA In our 40-year history, we've changed a lot-from a culture-defining film title studio ... * Assist with system audits, governance activities, and compliance-related requests. Revenue ...

Falconwood, Inc.

$52.75 - $72.25/hr

... Studio Code/Enterprise for development and pipeline automation. * Implement and maintain security ... * Assist in the automation of operational tasks using Infrastructure-as-Code tools like Terraform ...

D.A. Davidson

AI & Automation Engineer

Portland, OR

... assistants and automated workflows using tools like Microsoft 365 Copilot Studio, Power Automate ... Comfortable using tools like Azure DevOps or GitHub Actions to automate build-test-deploy processes.

IA Interior Architects

OR

FF&E Specifications Writer - Hospitality Studio We are seeking a FF&E Specifications Writer to ... Guest experience, durability, and operational requirements * Budget and project timelines * Review ...

D.A. Davidson

AI & Automation Engineer

Portland, OR

... assistants and automated workflows using tools like Microsoft 365 Copilot Studio, Power Automate ... Comfortable using tools like Azure DevOps or GitHub Actions to automate build-test-deploy processes ...

SpeedPro

Print Production Manager

OR · On-site

$24 - $32.50/hr

The Production Manager reports directly to the SpeedPro SW Portland studio owner and is primarily ... Project Operations: Using CoreBridge software, you'll track job progress and collaborate with the ...

Canadian Solar

OR

... operations. This role leads the development of scalable AI platforms, enterprise copilots ... Architect and implement AI-powered copilots, knowledge assistants, and workflow automation ...

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Studio Operations Assistant information

What are the key skills and qualifications needed to thrive as a Studio Operations Assistant, and why are they important?

To thrive as a Studio Operations Assistant, you need strong organizational skills, attention to detail, and often a background in media, arts, or business administration. Familiarity with scheduling software, inventory management systems, and basic audiovisual equipment is typically required. Excellent communication, teamwork, and adaptability are standout soft skills in this role. These skills ensure the smooth daily operation of the studio, support for creative teams, and the efficient execution of projects.

What are some typical challenges faced by a Studio Operations Assistant, and how can they be managed effectively?

Studio Operations Assistants often juggle multiple responsibilities such as scheduling, equipment setup, and supporting studio staff, which can lead to time-management challenges. Balancing urgent requests from various departments while ensuring the studio runs smoothly requires strong organizational and communication skills. Adopting clear processes, staying adaptable, and proactively communicating with team members can help manage these challenges, ensuring that daily operations remain efficient and productive.

What are Studio Operations Assistants?

Studio Operations Assistants are support professionals who help manage the daily activities within a studio environment, such as film, photography, or broadcast studios. Their responsibilities typically include coordinating schedules, maintaining equipment, organizing sets, assisting with production logistics, and ensuring that the studio runs smoothly. They often act as a point of contact between staff, talent, and clients, contributing to an efficient workflow. Attention to detail, strong communication skills, and the ability to multitask are essential qualities for this role.

What is the difference between Studio Operations Assistant vs Studio Manager?

AspectStudio Operations AssistantStudio Manager
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in studio management or related fieldsBachelor’s degree often preferred; extensive experience in studio or operations management
Work EnvironmentSupportive, entry-level role within a creative or production studio settingLeadership role overseeing studio operations, staff, and workflow
ResponsibilitiesAssist with daily studio tasks, equipment setup, scheduling, and administrative supportManage studio schedules, staff, budgets, and ensure smooth operations

The Studio Operations Assistant typically handles support tasks and administrative duties within a studio environment, while the Studio Manager oversees overall operations, staff management, and strategic planning. Both roles are essential but differ significantly in scope and responsibility.

What are popular job titles related to Studio Operations Assistant jobs in Oregon? For Studio Operations Assistant jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Studio Operations Assistant jobs in Oregon look for? The top searched job categories for Studio Operations Assistant jobs in Oregon are:
What cities in Oregon are hiring for Studio Operations Assistant jobs? Cities in Oregon with the most Studio Operations Assistant job openings:
Studio Operations Assistant jobs near you
Executive Operations Manager

Executive Operations Manager

YMCA of Columbia-Willamette

Portland, OR • On-site

$65K - $80K/yr

Full-time

Posted 28 days ago

Job description

Job Title: Executive Operations Manager
Status: Full Time, Exempt
Payscale: $65,000 to $80,000
Location: Hybrid, based at the SE Foster Y facility approximately three days per week, with regional support across Metro Portland and Southwest Washington and remote work as appropriate.
Role Summary
The Executive Operations Manager to the CEO is a trusted operational partner who supports the CEO in translating priorities into action across the YMCA of Columbia-Willamette. This role blends high-level executive support with select strategic and organizational responsibilities, grounded in the YMCA's mission, values, and community impact.
This role provides primary day-to-day support to the President & CEO, ensuring priorities, communications, and commitments are managed with clarity and follow-through, while creating alignment at the executive level and supporting a healthy pace of work across the organization.
Key Responsibilities
Executive Support & Operational Management
  • Manage the CEO's calendar and schedule with a strategic lens; align time with mission-critical priorities
  • Prepare the CEO for meetings by providing context, key questions, risks, and next steps
  • Track CEO commitments and organizational follow-through; ensure actions move to completion
  • Track and support follow-through on key external commitments made by the CEO, ensuring timely coordination and closure
  • Manage information flow to the CEO; synthesize input and surface what matters most
  • Anticipate needs and proactively address issues that could disrupt momentum

Strategic Support & Priority Execution
  • Document, organize, and track CEO-defined annual and quarterly priorities
  • Support execution of CEO-led initiatives and cross-departmental projects
  • Prepare agendas and materials for executive leadership meetings and retreats, ensuring content is clear, aligned with CEO priorities, and set up for effective decision-making and follow-through.
  • Monitor progress on priority work and flag risks or delays early
  • Support the design and maintenance of executive operating rhythms, including annual planning cadence, quarterly priority reviews, and leadership retreats
  • Conduct research and prepare briefing materials to support decision-making

Organizational Alignment & Communication
  • Serve as a liaison between the CEO, senior leadership, staff leaders, and board partners, with executive support aligned to CEO priorities.
  • Help clarify executive direction into documented next steps
  • Support coordination across departments to reduce silos and duplicated effort
  • Support development and coordination of CEO-directed association-wide internal communications, ensuring clarity, consistency, and alignment with executive priorities.
  • Support executive team effectiveness through structured agendas, documentation clarity, and meeting design
  • Represent the CEO in meetings or follow-ups as delegated

Governance & Board Support
  • Coordinate preparation for board and committee meetings in partnership with Board Chair, CEO, Chief External Affairs Officer, Chief Operating Officer, Chief People Officer and Chief Finance Officer
  • Track board actions and ensure timely follow-through
  • Support governance processes consistent with YMCA standards and best practices
  • Support Board operations and communications in close coordination with the CEO and Board Chair; this role does not assume ownership of board strategy, committee leadership, or governance decision-making.

Office Operations & Southeast Facility Coordination
  • Coordinate Mission Support Team office space, supplies, and shared resources at the Southeast establishment.
  • Serve as a point of coordination for Southeast facility use, including gym and clay studio rentals, ensuring alignment with established policies, schedules, and community expectations.
  • Liaise with the Childcare team to coordinate shared use of the Southeast facility and ensure alignment with schedules, staffing, and operational needs.
  • Coordinate with vendors and contractors for routine maintenance and facility needs at the Southeast establishment, in partnership with Operations and within established guidelines.
  • Coordinate mail receipt, opening, and distribution in partnership with Philanthropy and Finance, ensuring timely and accurate routing of donations, payments, and related correspondence.
  • Partner with Operations and Finance as needed to support smooth logistics and appropriate documentation related to rentals.

Other Duties as Assigned
Performs related duties as needed to support the President & CEO, Board operations, and defined executive coordination responsibilities, without absorbing unrelated operational work or serving as a general problem-solver outside the scope described above.
Requirements
Scope and Boundaries This role:
  • Supports and enables the CEO and executive leadership team by improving clarity, coordination, and execution, rather than owning strategy or decision-making authority.
  • Coordinates CEO-selected initiatives rather than managing a broad portfolio of departments
  • Operates with high trust and influence, with limited formal authority

This role does not replace a full Chief of Staff function and is not expected to absorb unrelated operational work. Qualifications and Experience
  • Significant experience supporting senior executives, ideally in nonprofit or mission-driven organizations
  • Strong organizational and project management skills
  • Ability to balance detail-oriented execution with big-picture thinking
  • Clear, concise communicator across diverse audiences
  • High level of discretion, judgment, and emotional intelligence
  • Comfort navigating complex relationships and priorities

Working Style
  • Mission-centered and people-aware
  • Proactive, steady, and solutions-focused
  • Able to move between behind-the-scenes coordination and visible leadership support
  • Respects boundaries and sustainable work practices

Salary Description
$65,000-$80,000

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