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Student Records Manager Jobs in California (NOW HIRING)

Pacific Oaks College

Student Success Coach

Pasadena, CA · On-site

$32/hr

... manage student caseloads and documentation. * Experience in performing basic functions within student information systems (e.g., Banner, PeopleSoft), including data entry, record retrieval, and ...

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LARCHMONT SCHOOLS

Office Manager

Los Angeles, CA · On-site

Managing student records, enrollment, and attendance for audit purposes; * Maintaining procedures related to information distribution and collection related, but not limited, to student records ...

Larchmont Charter School

Office Manager

Los Angeles, CA · On-site

$48K - $60K/yr

Managing student records, enrollment, and attendance for audit purposes; * Maintaining procedures related to information distribution and collection related, but not limited, to student records ...

Larchmont Charter School

Office Assistant

Los Angeles, CA · On-site

$20 - $25/hr

Managing student records, enrollment, and attendance for audit purposes; * Maintaining procedures related to information distribution and collection related, but not limited, to student records ...

LARCHMONT SCHOOLS

Office Assistant

Los Angeles, CA · On-site

$20 - $25/hr

Managing student records, enrollment, and attendance for audit purposes; * Maintaining procedures related to information distribution and collection related, but not limited, to student records ...

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Student Records Manager information

See California salary details

$36K

$68.1K

$109.5K

How much do student records manager jobs pay per year?

As of Sep 3, 2026, the average yearly pay for student records manager in California is $68,053.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,800.00 and $79,400.00 per year, depending on experience, location, and employer.

What does a student records manager do?

A Student Records Manager is responsible for maintaining, securing, and updating student academic records within an educational institution. They ensure that all information related to enrollment, grades, transcripts, and graduation is accurate and compliant with relevant regulations such as FERPA. Student Records Managers also oversee the processing of requests for transcripts, verify student credentials, and may supervise staff involved in records management. Their work is essential for supporting students, faculty, and administrators with reliable academic documentation.

What are the key skills and qualifications needed to thrive as a student records manager?

To thrive as a Student Records Manager, you need expertise in records management, attention to detail, and a bachelor’s degree in a related field such as education administration or information management. Familiarity with student information systems (SIS), database software, and FERPA compliance is crucial. Strong organizational skills, confidentiality, and clear communication help ensure accuracy and trust when handling sensitive student data. These competencies are vital for maintaining data integrity, supporting academic operations, and safeguarding student privacy.

What are some common challenges faced by a student records manager and how can they be addressed?

Student Records Managers often encounter challenges such as maintaining data accuracy, ensuring compliance with privacy regulations, and managing large volumes of records during peak periods like enrollment or graduation. Staying organized with robust record-keeping systems and regularly updating data helps mitigate errors. Collaborating closely with academic departments and IT teams can streamline processes, while ongoing training on regulations like FERPA ensures compliance. Proactive communication and attention to detail are crucial for overcoming these challenges and maintaining the integrity of student information.

What are the most commonly searched types of Student Records jobs in California?

The most popular types of Student Records jobs in California are:

What are popular job titles related to Student Records Manager jobs in California?

For Student Records Manager jobs in California, the most frequently searched job titles are:

What job categories do people searching Student Records Manager jobs in California look for?

The top searched job categories for Student Records Manager jobs in California are:

What cities in California are hiring for Student Records Manager jobs?

Cities in California with the most Student Records Manager job openings:

Student Records Manager jobs near you
Infographic showing various Student Records Manager job openings in California as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 2% Temporary, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $68,053 per year, or $32.7 per hour.

Registrar

Academy of Creative Technology Antelope Valley

Palmdale, CA • On-site

$25/hr

Full-time

Re-posted 9 days ago

Job description

The Academy of Creative Technologies, Antelope Valley is a Media and Technology Charter School in Antelope Valley, California for K-12 grades. We are dedicated to providing a dynamic and innovative learning environment for our students. Our mission is to inspire creativity, critical thinking, and technological proficiency while fostering a supportive community.
We believe that a strong partnership between home and school is key to student success. To support this, we provide a range of resources and links that are accessible to both students and parents
JOB TITLE: Registrar
REPORTS TO: School Director
CLASSIFICATION: Full-Time - Exempt
Position Overview
The Academy of Creative Technologies - Antelope Valley seeks a detail-oriented, tech-savvy, and highly organized individual to serve as Registrar. The Registrar plays a critical role in managing all aspects of student records, enrollment, and academic scheduling. This individual ensures the accuracy, security, and compliance of student information while supporting administrative functions related to data management, reporting, and academic operations. The Registrar collaborates closely with instructional and administrative staff to maintain the integrity of student records and support the mission and vision of the school.
Key Responsibilities
  • Manage student enrollment and registration processes, ensuring accurate and timely entry of student data.
  • Maintain and update student records in compliance with state and federal regulations, including transcripts, immunizations, emergency contacts, and cumulative files.
  • Create, modify, and maintain student class schedules in coordination with academic staff and student needs.
  • Prepare and submit required reports to the district, state, and federal agencies, including CALPADS, CBEDS, and other compliance-related data.
  • Generate data reports for attendance, grades, testing, and graduation tracking to support internal planning and external compliance.
  • Ensure the integrity, accuracy, and confidentiality of all student academic records and data systems.
  • Collaborate with IT and administrative teams to maintain and improve student information systems (SIS).
  • Support audits, data verification, and school accountability measures.
  • Communicate effectively with parents, staff, and outside agencies regarding student enrollment, transfers, transcripts, and related documentation.
  • Train and assist staff on proper use of SIS and reporting protocols.
  • Serve as the primary liaison for data-sharing agreements and database updates related to student information.
  • Participate in school meetings, trainings, and professional development as required.
  • Maintain and implement processes to streamline registrar functions and enhance operational efficiency.

Qualifications
  • High School Diploma or GED required; Associate's or Bachelor's degree in education, business administration, or a related field preferred.
  • Minimum of 3-5 years of experience in student records management, school registrar functions, or related office administration in an educational setting.
  • Proficiency in student information systems (such as PowerSchool, Aeries, School Pathways, or similar platforms).
  • Strong understanding of FERPA and student data privacy regulations.
  • Excellent attention to detail and high degree of accuracy in data entry and reporting.
  • Proficient with Microsoft Office Suite and Google Workspace.
  • Strong interpersonal, written, and verbal communication skills.
  • Ability to prioritize tasks, manage time effectively, and maintain confidentiality.
  • Ability to work independently and as part of a collaborative team.

Compensation
Salary is commensurate with experience and will follow placement on the appropriate pay scale.
Application Requirements
Please submit a resume and cover letter detailing your qualifications and relevant experience. Highlight your familiarity with student information systems and regulatory compliance.
The Academy of Creative Technologies - Antelope Valley is committed to diversity and inclusion. We are an equal opportunity employer and encourage applicants from all backgrounds to apply.
The pay range for this role is:
25 - 25 USD per hour (1335 Rancho Vista Blvd. Palmdale, CA 93551)

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