Student Records Assistant Jobs in Reno, NV (NOW HIRING)

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778.

Job Description

The University of Nevada, Reno is seeking two Student Conduct Specialists. The Specialist serves as a primary adjudicator and investigator within the Office of Student Conduct. This role is responsible for the impartial administration of the Student Code of Conduct, requiring a high degree of investigative rigor, professional skepticism, and adherence to due process. The successful candidate will navigate complex, high-volume caseloads involving sensitive and graphic information, maintaining objective professional detachment while ensuring all actions align with university policy and state/federal regulatory requirements. This position acts as a critical administrative link between student behavior, institutional policy, and legal compliance.

Key responsibilities include:

Conduct & Adjudication

• Conduct Investigations: Handle reports of alleged violations of the Student Code of Conduct, as directed by the Assistant Dean of Student Conduct.

• Adjudication: Investigate and adjudicate reported violations, applying campus sanctioning guidelines to determine appropriate interventions or referrals for students and student organizations found responsible.

• Facilitate Hearings: Serve as the Hearing Administrator for hearings before the Student Conduct Board and the Academic Integrity Board.

• Academic Integrity Intake & Case Oversight: Serve as the administrative point of contact for academic integrity complaints; initiate official case files, manage the progression of formal appeals and hearings, and ensure all procedural requirements are met throughout the appeal lifecycle.

• Legal Coordination: Work closely with the General Counsel's office to protect the rights of all parties involved in conduct cases and to mitigate the university's liability.

Operational & Systems Management

• Incident Response: Manage high-volume digital and physical case files within the conduct database (e.g., Maxient) with meticulous accuracy and strict adherence to procedural timelines.

• Investigative Documentation: Translate complex situations into professional correspondence that adheres to strict policy and legal standards.

• Crisis Response & Referral: Manage immediate behavioral crises or high-conflict situations involving students during the conduct process; apply safety protocols and de-escalation techniques, and execute immediate referrals for all support-related needs (e.g., food insecurity, housing, mental health, or basic needs).

• Operational Autonomy & Project Management: Independently manage multiple projects, shifting deadlines, and administrative workflows with minimal oversight and strict attention to detail.

• Systems Proficiency & Data Integrity: Expert-level use of conduct-specific databases (e.g., Maxient) and office technology to maintain accurate, audit-ready records and manage high-volume digital workflows.

• Documentation Updates: Maintain the university website and catalog by updating information related to the Student Code of Conduct as necessary.

Institutional Policy & Compliance Coordination

• Inter-Departmental Liaison: Facilitate the standardized flow of information between the University Police Department - Northern Command, the Center for Civil Rights & Equal Access, and the Office of Residential Life, Housing & Food Services to ensure all incident reports are documented, tracked, and resolved according to university policy.

• Sanction Management & Tracking: Oversee the administrative lifecycle of disciplinary sanctions by monitoring student compliance, tracking completion deadlines, and maintaining accurate records within the conduct database. This includes auditing sanction data to ensure institutional accountability and following up on non-compliance in accordance with the Student Code of Conduct.

• Policy Communication & Presentations: Develop and deliver presentations focused on the clear dissemination of institutional regulations, disciplinary procedures, and the consequences of non-compliance to ensure procedural transparency and mitigate university liability.

This role involves the regular review and processing of case files, incident reports, interviews, and hearing materials that may contain sensitive or graphic information, including, but not limited to, sexual misconduct, violence, mental health crises, and substance abuse. Successful candidates must maintain objective professional detachment and strict confidentiality while handling these materials in accordance with university protocols We invite applications from professionals committed to the rigorous administration of policy and the maintenance of institutional standards. If you possess the investigative thoroughness and administrative discipline required to manage a high-stakes adjudicative process, we encourage you to apply for this position at the University of Nevada, Reno.

Required Qualifications

Bachelor's Degree and two (2) years of related work experience OR

Master's Degree and one (1) year of related work experience

Related Experience: Professional experience in student conduct administration; Residential Life (with a demonstrated emphasis on conduct adjudication, policy enforcement, and investigative documentation); Human Resources (Employee Relations/Compliance); Title IX/Civil Rights investigation; Military leadership or administrative justice (JAG/IG); ADA/Disability compliance; legal/paralegal work; or other high-volume regulatory disciplines or related experience.

Certification and Licensure

NV Driver's License within 30 days of hire or alternate form of transportation necessary to meet the requirements of this position.

Schedule or Travel Requirements

Variable Work Schedule (to include occasional nights and weekends)

Occasional Travel (local for training and investigations and regional and national for trainings and conferences)

Compensation Grade

Administrative Faculty - B

Range for this position is $64,000 - $66,100 annually

To view the salary schedule for this position, please visit: Salary Schedules and select Administrative Faculty by Grade. Salary is competitive and commensurate with related education and experience.

Remarkable Retirement

Our retirement plan is beyond compare. Your 19.25% contribution is generously matched by the University. With the faculty retirement plan, you are 100% vested your first day.Sit back and watch your retirement dollars grow! All permanent employees on an annual "A" or "B" contract who are employed at least 50% full-time are eligible to participate in the NSHE retirement program unless they are members of PERS of Nevada.

Perks of Working at UNR Employees

• Health insurance options including dental and vision - Health Insurance

• Generous annual, sick leave, long term disability and life insurance - Faculty Benefits

• E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options. E.L. Wiegand Fitness Center

• Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders

• Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.

• Faculty Senate is the principal representing body for faculty. Its membership includes representatives from each academic and administrative major unit of the University. Faculty Senate

• No state income tax!

Grants-in-Aid for Faculty Employees

The University is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Faculty can take up to six credits per semester at a reduced rate. Dependents of faculty have unlimited credits, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee's spouse or domestic partner. Faculty Grants-in-Aid

Faculty Dual Career Assistance Program

The University of Nevada, Reno recognizes the importance of addressing dual-career couples' professional needs. We offer a dual career assistance program to newly hired faculty spouses/partners that provides resources and assists them to identify career opportunities in Northern Nevada. Dual Career Assistance Program

Contact Information

Search Coordinator, Xavier Bishop at xbishop@unr.edu

Exempt

Full-Time Equivalent

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at jobs@unr.edu.

Please attach the following documents to your application.

1) Resume/Vita

2) Cover letter

3) Reference contact information for three professional references

Posting Close Time
This posting will close at 12:00 am on the date listed below. The posting will no longer be available to apply to after 11:59 pm the day prior.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.

The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

About Us

The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada's original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries.

Classified by the Carnegie Classification of Institutions of Higher Education as an R1 ("Very High Research") university, it is also recognized in the Carnegie Community Engagement classification. The University is also ranked by U.S. News & World Report among the "Best National Universities" and "Best National Public Universities." It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times' "Top Colleges for Economic Diversity."

Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada's first medical school - the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.

The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University's physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as "University Village," to provide affordable housing for graduate students and early career faculty.

Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which...