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Student Records Assistant Jobs in Ohio (NOW HIRING)

ACCEL Schools

Part-Time Office Assistant

Cleveland, OH

$16.25 - $21.25/hr

Request and obtain records for newly enrolled students * Achieve compliance with all federal, state, local and school student record-keeping requirements such as to: * Ensure 100% on-time and ...

ACCEL Schools

Part-Time Office Assistant

Cleveland, OH · On-site

$20/hr

Request and obtain records for newly enrolled students * Achieve compliance with all federal, state, local and school student record-keeping requirements such as to: * Ensure 100% on-time and ...

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Student Records Assistant information

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Ohio?

The most popular types of Student Records jobs in Ohio are:

What are popular job titles related to Student Records Assistant jobs in Ohio?

For Student Records Assistant jobs in Ohio, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Ohio look for?

The top searched job categories for Student Records Assistant jobs in Ohio are:

What cities in Ohio are hiring for Student Records Assistant jobs?

Cities in Ohio with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Ohio as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 11% Part Time, 1% Temporary, 5% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Student Employee - Records Student Assistant

Newark, OH • On-site

Central Ohio Technical College
Colleges, Universities, and Professional Schools • 201 - 500 employees
Learn more about Central Ohio Technical Collegeexternal

$14 - $17.75/hr

Other

Re-posted 21 days ago

Job description

Advertising Requisition Form
Advertising Requisition Form
Posting Number:
PA700602P
Classification Title:
Student Wages
Classification Code:
0700
Working Title:
Student Employee - Records Student Assistant
Position Type:
Student
Contract Length (Full-Time Faculty Only):
Not Applicable
Hiring Range:
$13.30
Full-Time/Part-Time:
Part-Time
Position Status:
Temp
Department:
Records
Posting Date:
Minimum Qualifications/Requirements:
Students must:
  • possess good written and verbal communication skills, organization and time management skills, and basic phone etiquette.
  • have basic familiarity with MS Office products, such as Word, Excel and Outlook, and office equipment.
  • have successfull completion of a background check.
Preferred Qualifications:
  • Previous customer service experience
Summary of Duties:
Student employment provides students with the opportunity to gain valuable work experience while supporting campus programs and services.
In this position, the student will
  • Provide administrative and records management support by processing and maintaining student records with accuracy and confidentiality.
  • Perform data entry, transcript processing, document imaging, file retrieval, and records organization using institutional systems and Microsoft Office applications.
  • Support daily office operations by collecting and distributing mail, filing documents, operating standard office equipment, and assisting with special projects.
  • Contribute to Gateway recruitment and student engagement events by assisting with event preparation, setup and teardown, staffing welcome tables, and providing basic information and customer service to prospective students and their families.

Location:
Newark
Work Hours:
Varies based upon departmental needs and students availability
Closing Date:
Open Until Filled
No
Special Instructions to Applicants:

Apply