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Student Records Assistant Jobs in Ohio (NOW HIRING)

Tri-C

Records Specialist II

Cleveland, OH

Provides processing and records support to assist students with documentation of achievement at the college. DUTIES AND RESPONSIBILITIES Duties and responsibilities include, but are not limited to:

Tri-C

Records Specialist II

Cleveland, OH · On-site

$55K/yr

Provides processing and records support to assist students with documentation of achievement at the college. DUTIES AND RESPONSIBILITIES Duties and responsibilities include, but are not limited to:

Tri C Company Inc

Records Specialist II

Cleveland, OH · On-site

$55K/yr

Provides processing and records support to assist students with documentation of achievement at the college. DUTIES AND RESPONSIBILITIES Duties and responsibilities include, but are not limited to:

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Student Records Assistant information

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Ohio? The most popular types of Student Records jobs in Ohio are:
What are popular job titles related to Student Records Assistant jobs in Ohio? For Student Records Assistant jobs in Ohio, the most frequently searched job titles are:
What job categories do people searching Student Records Assistant jobs in Ohio look for? The top searched job categories for Student Records Assistant jobs in Ohio are:
What cities in Ohio are hiring for Student Records Assistant jobs? Cities in Ohio with the most Student Records Assistant job openings:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Ohio as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 11% Part Time, 1% Temporary, 5% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Student Records Clerk

DYNAMIC EDUCATIONAL SYSTEMS INC

Dayton, OH • On-site

$19.46/hr

Other

Posted 19 days ago

Job description

Students Records Clerk

Full-time • Non-exempt • Bi-weekly pay • Full benefits package Location • Dayton, Ohio Schedule • Monday–Friday, 8:00 a.m. – 5:00 p.m.

Pay: $19.46/hour

About the Role

The Students Records Clerk performs specialized clerical functions to support the Human Resources function as it relates to the upkeep, organization, and maintenance of Human Resources and Student Records. This position requires strong attention to detail, confidentiality, and excellent administrative skills. The role is ideal for individuals who bring strong organizational abilities, communication skills, and a commitment to customer service.

This role is well-suited for professionals with experience in:

  • Office administration
  • Records management
  • Customer service
  • Clerical support in professional environments
  • Collaboration with multi-level leadership teams

Your work supports the accurate maintenance of student records, ensures proper documentation, and contributes to a productive and positive center culture.

What You'll Do Records Management & Clerical Support

• Prepare individual student folders and maintain discretion with confidential information. • Maintain student records for multiple reporting and status purposes. • Respond to staff and student inquiries related to HR and student records. • Perform general clerical duties including typing letters, forms, schedules, and reports. • Proofread and copy documents; process incoming/outgoing mail; file documentation. • Assist with processing student requests and record updates.

Center Culture & Compliance

• Model, mentor, and monitor positive normative culture throughout the center. • Serve as a responsible custodian for assigned center property. • Report violations of ethical behavior and areas for improvement. • Suggest operational enhancements and waste-reduction opportunities. • Identify and report environmental health and safety concerns.

Minimum Qualifications Education & Experience

• High school diploma or equivalent. • Minimum one year of office experience in a professional setting.

Certifications & Competencies

• Knowledge of filing protocols and best practices. • Ability to promote Career Success Standards (CSS) through modeling, mentoring, and monitoring behavior. • Strong organizational skills. • Excellent verbal and written communication skills. • Ability to type at least 50 words per minute. • Computer proficiency.

Required Skills & Abilities

• Strong organizational and clerical skills. • Ability to manage confidential information with discretion. • Effective communication with students, staff, and leadership. • Ability to work independently with minimal supervision. • Attention to detail and accuracy in record-keeping. • Customer service orientation. • Ability to follow processes and suggest improvements when appropriate.

Physical Demands / Work Environment

Physical requirements include: • Carrying/lifting up to 5 lbs frequently; up to 10 lbs regularly; up to 25 lbs occasionally. • Visual acuity, speech, hearing, manual dexterity, and coordination needed to drive and operate standard office equipment. • Activities include carrying, lifting, twisting, and reaching as needed. • Work is primarily performed in an office environment with occasional travel to other locations.

Eligibility Requirements

• If driving is required, must have a valid state driver's license with an acceptable driving record. • I-9 documentation verifying authorization to work in the United States. • Ability to pass a post-offer background check and drug test. • Reasonable accommodations may be made for individuals with disabilities.

Additional Information

This job description is not an exhaustive list of duties and may be adjusted as needed. Employees will be notified of any changes.

Dynamic Workforce Solutions values diversity, equity, and inclusion, believing that a wide range of experiences strengthens our work and impact. We strive to provide equal access to opportunities, information, and support for all team members and the communities we serve.

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