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Student Records Assistant Jobs in Kansas (NOW HIRING)

GARDEN CITY COMMUNITY COLLEGE

Records Assistant

Garden City, KS · On-site

$13.75 - $18.25/hr

Process student transcripts and enrollment verification requests. * Oversee document imaging for record retention. * Assist with supervision and training of student workers. * Support the processing ...

FHTech NC

Student Success Assistant

Hays, KS

$14 - $17.75/hr

Prepare testing materials and maintain organized testing records * Monitor testing environments to ensure fairness and academic integrity * Assist students with testing-related questions and ...

FHTech NC

Student Success Assistant

Hays, KS · On-site

$14 - $17.75/hr

Prepare testing materials and maintain organized testing records * Monitor testing environments to ensure fairness and academic integrity * Assist students with testing-related questions and ...

Beautiful Beginnings Early

Teaching Assistant

Kansas City, KS · On-site

$12.75 - $16.25/hr

Maintain accurate and up-to-date student records * Communicate with parents and school personnel as requested by the head teacher Qualifications : * High school diploma or GED required * Previous ...

Beautiful Beginnings Early

Teaching Assistant

Kansas City, KS · On-site

$12.75 - $16.25/hr

Maintain accurate and up-to-date student records * Communicate with parents and school personnel as requested by the head teacher Qualifications : * High school diploma or GED required * Previous ...

Beautiful Beginnings Early

Teaching Assistant

Kansas City, KS · On-site

$12.75 - $16.25/hr

As a Teaching Assistant, you will assist the classroom teacher with classroom duties and ... Maintain accurate and up-to-date student records * Communicate with parents and school personnel as ...

Wichita State University

NBE WSU Temp

Wichita, KS · On-site

$21/hr

Perform data entry and maintain accurate student records in program databases and university systems. Assist with tracking student participation, services, and outcomes to support federal grant ...

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Student Records Assistant information

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Kansas? For Student Records Assistant jobs in Kansas, the most frequently searched job titles are:
What job categories do people searching Student Records Assistant jobs in Kansas look for? The top searched job categories for Student Records Assistant jobs in Kansas are:
What cities in Kansas are hiring for Student Records Assistant jobs? Cities in Kansas with the most Student Records Assistant job openings:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Kansas as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Records Assistant

GARDEN CITY COMMUNITY COLLEGE

Garden City, KS • On-site

$13.75 - $18.25/hr

Full-time

Re-posted 16 days ago

Job description

Role:
Provides data entry and records management support for all students.

Essential Functions & Responsibilities:

  • Records data by use of office information systems (Microsoft Office, internal Student Information System, etc.) inserting and/or amending information as required.
  • Assist with registration and outreach/high school enrollment processing.
  • Provide information on student records and serve as front line staff for Registrar’s Office.
  • Process student transcripts and enrollment verification requests.
  • Oversee document imaging for record retention.
  • Assist with supervision and training of student workers.
  • Support the processing of certification rosters and final grades.
  • Assist with reporting and internal audit processes.
  • Assist with commencement exercises.
  • Performs other duties as assigned.

Performance Measurements:

  1. To schedule and organize work to meet established deadlines.
  2. To provide professional, courteous, and friendly atmosphere to both internal and external customers.
  3. To ensure records maintained with zero errors.

Knowledge and Skills:
Experience: Up to six months of similar or related experience. Some supervisory skills and/or experience preferred.

Education: A high school education or GED required. Associate's Degree preferred.

Interpersonal Skills: Work normally involves contacts with persons beyond immediate associates generally regarding routine matters for purposes of giving or obtaining information which may require some discussion. Outside contacts take the form of service to the public (students, visitors or vendors) requiring ordinary courtesy in providing assistance and information.

Other Skills: Two years experience in data entry, records management, and customer service required, as is computer proficiency (Microsoft Office preferred). Prior experience with hospital records, library cataloging, or other related experience helpful. Excellent written, oral and interpersonal communication skills are necessary. Ability to maintain confidential information in a professional manner is required. Supervisory skills or experience preferred.

Physical Requirements: While performing the duties of this job, the employee is regularly required to sit; however, there will be some walking, standing, bending, crouching, stooping, driving an automobile, etc. Job may require lifting of objects with occasionally lifting up to 50 pounds such as a box of paper.

Work Environment: Regular exposure to favorable conditions such as those found in a normal office.

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