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Student Records Assistant Jobs in Indiana (NOW HIRING)

Ivy Tech

Student Services Assistant

Noblesville, IN · On-site

$14.25 - $18/hr

  • Medical

  • Retirement

High level of technical competency in all phases of clerical procedures and records management ... our students and employees and which every individual feels respected and valued. Ivy Tech is ...

IvyTech

Student Services Assistant

Noblesville, IN · On-site

$14.25 - $18/hr

  • Medical

  • Retirement

High level of technical competency in all phases of clerical procedures and records management ... our students and employees and which every individual feels respected and valued. Ivy Tech is ...

Purdue University

Student (1)

West Lafayette, IN · On-site

$13/hr

This position will be part of a team of data assistants, working to support the Office of Data ... records and reports; collecting and formatting data; and documenting reporting and analysis ...

Ivy Tech

Federal Work Study- Student Life

Marion, IN · On-site

$15 - $19/hr

... • (Mascot) Assist in Student Life events, marketing campaigns and promotions, character ... record messages, and route information to appropriate personnel. Receive incoming mail and prepares ...

Ivy Tech

Federal Work Study- Student Life

Marion, IN

$15 - $19/hr

... Assist in Student Life events, marketing campaigns and promotions, character appearances, guest ... Answer telephone and greet visitors, transmit requested information, record messages, and route ...

Ivy Tech

Student Service Professional (SSP)

Kokomo, IN · On-site

$41K - $43K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain and monitor case notes in electronic student record systems. * Engage in behaviors that ... Counsel and assist students with the online registration process , answer questions, and assist ...

IvyTech

Student Service Professional (SSP)

Kokomo, IN · On-site

$41K - $43K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain and monitor case notes in electronic student record systems. * Engage in behaviors that ... Counsel and assist students with the online registration process , answer questions, and assist ...

Ivy Tech

Student Service Professional (SSP)

Kokomo, IN

$41K - $43K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain and monitor case notes in electronic student record systems. * Engage in behaviors that ... Counsel and assist students with the online registration process , answer questions, and assist ...

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Student Records Assistant information

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Indiana?

For Student Records Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Indiana look for?

The top searched job categories for Student Records Assistant jobs in Indiana are:

What cities in Indiana are hiring for Student Records Assistant jobs?

Cities in Indiana with the most Student Records Assistant job openings:

Student Records Assistant jobs near you

Student Services Assistant

Ivy Tech

Noblesville, IN • On-site

$14.25 - $18/hr

Part-time

Medical, Retirement

Posted 11 days ago

Job description

GENERAL PURPOSE AND SCOPE OF THE POSITION:
This position greets and processes all visitors at the Enrollment Center front desk and assists with campus visitors and students. Additionally, while on campus; conducts other general clerical
assignments for the Express Enrollment Center and campus. This position is designed to enhance the operations of enrollment services provided to all incoming and continuing students and serves as first
point of contact to address day to day operations.
MAJOR RESPONSIBILITIES:
  • Responds to questions and requests from students, the public, faculty, administrators, and staff and refers to the appropriate area or individual on the campus.
  • As needed clerical duties for campus functions.
  • Signs students into queueing system and can answer basic questions about dual credit, dual enrollment, admissions, registration, financial aid, orientation, assessment, and advising processes.
  • Assists with special projects, including data entry and imaging.
  • Works effectively among several computer platforms utilized by the Enrollment department.
  • Functions effectively within a team environment and possess excellent problem-solving skills.
  • Maintains working knowledge of emergency/safety procedures as provided by the supervisor.
  • Conducts all activities within the established guidelines of the Family Educational Rights and Privacy Act (FERPA)

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned.
SUPERVISION RECEIVED: Director of Admissions and Enrollment Services
SUPERVISION GIVEN: None
EDUCATION AND EXPERIENCE:
  • Associates degree with comparable experience in a similar setting preferred.
  • High level of technical competency in all phases of clerical procedures and records management.
  • Composition, spelling, and proofreading skills are needed.
  • Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our part-time employees. These benefits include:
Health & Wellness
  • Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses
  • Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

Financial & Retirement Benefits
  • All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings

Educational Benefits
  • Fee remission for employees, spouses, and legal dependents.

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.

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